Administrative Assistant To Director of P.A
Weill Cornell Medical College
Total des années d'expérience :23 years, 10 Mois
- Schedule meeting for director of Public Affairs.
- receive calls and e-mails and reply on behalf of the director.
- prepare Travel notification and travel form for director.
- update directory list for Director.
- coordinate with travel agent about tickets and hotel.
- Prepare SARF for new employee or set up changes in offices.
- prepare IT request and FM request.
- Assist in Building tours.
- Assist and help in events and exhibition.
- Receive proportional and stock items.
-keeping track of store for promotional items.
- Receive quotation and create shopping Cart.
-Keep track for all shopping cart.
- prepare gift items for other department.
- make booking for meeting rooms.
- arrange for lunch meeting.
- Prepare payment and cash form.
- Maintain filing system
- Greeting & welcome guest.
- Answer the telephone & Transferring calls.
- Directing visitor to their appointment.
- Entering Data for HR candidate.
- coordinate between candidates & HR.
- Update phone list for dean's office.
- Translate form Arabic & French to English.
- Write Arabic letters.
- Receive Invoices, Packages & letters.
- Make preparation For staff party yearly.
- Prepare Event Notification form & send e-mails to concerned person.
- Prepare Space Allocation form & send e-mails to concerned person.
- Help in yearly graduation Ceremony, Employee Dinner, and Family Fun Day.
- Arrange meeting appointment for director.
- Coordinate with IT for new hardware & phone line.
- Book AL-Maha Services online for WMC-Q Guest.
- Arrange travel notification form for Vice Dean.
- Promote for Visa-Card.
- Inform client regarding bank offer.
- Update client list.
- Find solution & strategies
- Targeting companies & clients
- Operating service & product knowledge.
- Leasing with new & existing clients.
- Follow up every case one by one.
- Attend weekly meeting for Visa-Card Staff.
- Write reports, letters, memos & e-mails.
- Receive & send faxes.
- Print & send managerial letter.
- Maintain files, correspondence.
- Manage Database to provide relevant information.
- Schedule Appointment & meeting.
- Make travel arrangement & Hotel reservation.
- Provide Communication between staff
- Manage Schedule & anticipate problems.
- Share internal & External organizing
- Member of the grand opening of luxury Hotel.
- Customer Service Executive over food & beverages.
- Accounting & reporting of daily transactions to finance
Management.
- Attend daily F/B line up with manager to up date daily information.
- Maximize costumer satisfaction.
- Maintain relationship with customer.
- Handle the entire lagoon restaurant.
- Taking Telephone booking.
- Assist & plane for weekly meting.
-Send minute for previous meeting & agenda.
- Get the stationary required for meeting.
- Supervising the provision for refreshment.
- Arrangement for hotel, travel & car rent.
- Do quotation & requires.
- Update client list.
- Filling official letters, faxes & interoffice memos.
- Managing day-to-day operation.
Marketinr and Commerce International
Science and Maths