Translator
Food and Agriculture Organization (FAO)
Total years of experience :21 years, 6 Months
Undertakes the usual translation tasks
o Translating all types of documents, software, applications, and certificates in different fields of translation (Legal, official, economic, technical, business, engineering etc.)
o Developing and implementing appropriate systems to ensure the workflow within the office environment.
o Providing direction to other administration staff, prioritizing work and ensuring all tasks are completed in a timely and efficient manner
o Supervising and directing other administration staff.
o Performing administrative tasks to support the efficient and effective delivery of client services and day-to-day operations of the company
o Ensuring that all reasonable steps are taken to protect personal safety at work and avoid adversely affecting the health or safety of any other person at the workplace in accordance with the local requirements of Occupational Health.
o Participating in the Performance Development Plan
o Participating in the review and implementation of improved work practices through the Company Framework for Improvement
o Ability to supervise, delegate and give clear direction to staff
o Effectively resolve conflict situations.
o Gain confidence and respect of staff, clients and members of the community
o Devise strategies and formulate policies to ensure that the goals and objectives of the company are met
o Handle hiring and contracting decisions, coordinate activities between departments, develop policies, and delegate responsibilities among different departments.
o Coordinate the actions of all departments and ensure they function as one.
o Ensures Company's policies are developed and enforced. Responsible for the development and implementation of the Company's long range plans.
o Adhere to existing working practices, methods, procedures, undertake relevant training and development activities and to respond positively to new and alternative systems.
o Coordinate administration relating to the processing of annual review procedures.
o Maintain standards of conduct.
o Demonstrate sound work ethics
o Be consistent and fair
4 years experience working with Oxfam GB, gaining valuable knowledge about the organization while studying.
Large responsibilities and experiences about translation, interpretation, management, communication, security, purchasing, and organizational skills through assisting the staff of OGB including the Senior Management Team (SMT), Country Director (CD) in the Oxfam GB headquarters.
Close Demonstrating attention to detail as well as good communication and admin besides high administration skills while dealing with suppliers.
Provide translation assistance to the Country Director, Communication office, HR and Admin office and Funding Coordinator as well as conducting administrative tasks related to the funding.
Handling the daily problems
High-level of communication with diversity country focus groups, including teams from 13 countries and reporting to HECA in Nairobi under supervision of HR coordinator
Working closely with the Manager of the First-Vice President's Office & staff, assisting them in aspects of their duties whilst also undertaking admin duties
Respond positively to the visitor's requests for support.
Provide options and suggestions to assist in finding the most suitable arrangements possible.
Be aware of office objectives and priorities and understand their business and requirements for service delivery.
Managing reputation of the First-Vice Office involves gaining understanding and support for office staff, as well as trying to influence opinion and behavior.
Use all forms of media and communication to build, maintain and manage the reputation of the First-Vice Office, ranging from public bodies or services, to businesses and voluntary organizations.
Communicate key messages, to defined target audiences in order to establish and maintain goodwill and understanding between the First-Vice Office, concerning departments & offices, and the public.
Monitor publicity and conduct research to find out the concerns and expectations of the First-Vice Office, then report and explain the findings to PR management.
Often works in coordination with other departments and offices of the Republic Presidency from the utility and media sectors to other concerning formal and public institutions.
Help in planning, developing and implementing PR strategies;
Liaising with colleagues and key spokespeople;
Liaising with and answering enquiries from media, individuals and other organizations, often via telephone and email;
Researching, writing and distributing press releases to targeted media;
Collating and analyzing media coverage;
Writing and editing the presidency brochures, news bulletin, case studies, speeches, articles and annual reports;
Preparing and supervising the production of publicity brochures, handouts, direct mail leaflets, promotional videos, photographs, films and multimedia programs;
Devising and coordinating photo opportunities;
Organizing events including; meetings, seminars, press conferences, national days, independence celebrations, open days and press tours.
Maintaining and updating information on the official website;
Managing and updating information and engaging with users on social media sites.
Sourcing and managing speaking and sponsorship opportunities;
Fostering community relations through events such as open days and through involvement in community initiatives;
Managing the PR aspect of a potential crisis situation.
Making supplier visits to assess the capabilities of various companies and to establish improved understanding and working relationships.
Arranging samples of new materials to be provided and evaluated. Responding to any detailed questions asked by the other offices and managements.
Create and amend standard forms, letters, memos, faxes, and any other routine correspondences.
Establish and maintain workable filing systems for contract files, contacts, completed projects, and tenders.
Contact suppliers to resolve missed deliveries, short shipments and pricing discrepancies
Process all purchase orders (PRs, POs, RFQ, MIR, RFP etc.)
Valuate all purchase acquisitions, purchase orders on a regular basis, and develop implementation strategies for all programs.
Design all purchase orders for all stock and non-stock items and ensure timely delivery of all products and administer all vendor performance and facilitate corrective actions as required
Carry out any other duties as directed by senior officers.
M.A. in General Translation (Excellent Grade),
Three years Diploma in English Translation (equivalent to BA) Advanced translation, interpretation and Arabicization (English into Arabic and vice versa). Able to produce and translate documents in clear and concise English & Arabic. Able to write and develop formal communications including correspondences, reports and official emails. Management, Secretarial and administrative skills - semester course. Always top of the class while in the college.