Finance and Admin Director
http://www.facechildren.us/en/
Total years of experience :32 years, 2 Months
FACE for children in Need, Belgium
Financial Management
Setting and update the accounting and finance system based to the available fund and matching the stranded of financial system.
Assist in preparing the financial manual.
Provide management, leadership, training and support to Finance staff in fulfillment of their duties especially with regard to the organization policies on monthly budget and expenditure reporting, cash management systems purchasing policy, payroll management, program budget management and forecasting.
Directly produce and manage an Operational Budget for the Field Office
Conduct regular budget review meetings with finance and program staff to plan expenditures.
Supervise program staff in management of their budgets
Supervise the secure and accurate transfer of cash and/or payments between the different locations and/or between the organization and a third party.
Provide technical assistance to the accountant in accounting and finance system.
Verify and oversee the distribution of the monthly staff salary;
Liaise with HQ staff to ensure timely and accurate financial reporting.
Conducting training on basis accounting system for staff. in both of hard documents and Quick books accounting system.
Monthly grants report establish appropriate accounting system for funded program
Budget tracing, report, VS report.
Produce donor reports and liaise in respect of donor financial requirements according to project.
Logistics:
Provide management, leadership, training and support to Logistics staff in fulfillment of their duties especially with regard to organization policies on procurement, transportation and storage of goods and materials.
Oversee the creation and maintenance of an accurate asset inventory and that all the organization assets are appropriately tagged and registered.
Supervise the maintenance and operation of a vehicle fleet;
Liaise with Field & HQ logistic staff to provide timely and accurate logistic reports and updates.
Administration:
Make sure that all activities are coordinated with and comply with local and national rules, policies and regulations as appropriate.
Provide management, leadership, training and support to the Administrative staff in the fulfillment of their duties especially with regards to provision of line management structure, accurate ‘Terms of Reference’ for all positions, employment contracts,
Timely and accurate ‘Performance Management System’ and standardized disciplinary procedures;
Supervise the implementation of standard policies with regard to recruitment, employment, promotion and termination of staff;
Supervise the creation and maintenance of an administrative database tracking all staff allowances;
Supervise the timely recruitment of appropriate staff for vacant positions, and their subsequent induction.
Supervise the implementation of policies and procedures concerning payroll, salary scales and benefits.
Supervise the effective implementation of policies on the ‘Prevention of Abuse and Exploitation’
Identify and oversee the provision, Liaising with HQ administrative staff to provide timely and accurate updates and reports of staff training and development needs;
Oversee the contracting and management of office and guesthouse facilities etc.
Support to General Federation for NGOs and Foundations,
Arnhem, the Netherlands/ South Sinai.
Assisted in the introducing an accounting software programme (Quick Book Pro);
Assisted in setting up a financial database and a MIS for monitoring and evaluation of financial information concerning the various contracts under the Grant Scheme of Component 2 i.e. approximately 124 small contracts (total budget EUR 1, 000, 000) and 55 larger contracts (total budget EUR 20, 500, 000);
After these M&E systems were set-up, involved in regular updating, which involved regular field visits in South Sinai region;
Within Component 2 Grant Scheme assisted/trained the various applicants of grants and the PSU in the setting up of an accounting system and audit systems;
Assisted the International and PSU Financial specialists in the general financial progress reporting of the Grant scheme;
Coordinated above activities with the International and PSU Financial specialists, Component 2 Manager, Junior Accountant(s) and other relevant team members.
Islamic Relief Egypt
Manage and establishing accounting system;
Setting up budget plan for the Core Administrative Early Intervention Rehabilitation Project, Qena, Technical Initiative Project;
Preparing the Financial Report according to the Budget Plan;
Ensuring that all aspects of financial management are compliant with IR polices and procedures, and that all dead lines and requirements set by the HQ partners and donors are met;
Preparation and collation of new and planned budgets into IRECO and other financial planning process in accordance with HQ financial planning instructions and guidelines, by the specific deadline dates;
Following bank accounts for all project, which Islamic Relief Core manages;
Preparing Quarterly Financial Reports;
Providing technical assistance to the Projects;
Monthly Financial Reports to HQ;
Participating in implementing seminars and setting budgets for workshops;
Participating in hiring staff;
Supervising the projects Financial Plan;
Implementing the seasonal programs (Ramadhan Program and Qurbani program 2002 2003, 2004, 2005, 2006, 2007) and setting the budget and select the CDAs.
Administrative/ NGO -
Qena head quarter governorate
