Finance and Administration Officer
Mariestopes International Ethiopia
Total years of experience :19 years, 9 Months
• Timely preparations of payroll and other regular payments with due consideration to deductions
• Ensures that pertinent accounting books are at all times up-to-date, orderly, well-kept and readily available for reference and audit when required;.
• Prepares budget estimates and cash forecasts, reviews income to cost ratios and advises and monitors action required to maximize coverage of costs;.
• Supervises over and gives guidance to financial management of project sites, ensures their strict adherence to proper procedures
• Liaises with auditors to ensure the smooth running of the annual audit and implements auditors' recommendations;.
• Guides and trains the Finance Officers in the implementation of the internal control system and financial policy of the organization as well as in the identification, review and development of new procedures and systems.
• Set up a computerized internationally recognized accounting system to be used by the Project in line
with the requirements of the EDF.
• Monitoring of project progress against the activities planned for;.
• Ensure that project accounts are audited by a reputable auditing firm endorsed by EU Delegation.
• Ensure that project goods and services to be financed by the EDF are procured according to 10th EDF
rules and procedures
• Prepare replenishment requests with supporting documentation to the NAO and the EU Delegation.
• Contribute to the setting up and implementation of the system including preparation of user
guidelines.
• Design and use sound internal financial control system to safe guard assets, records and documents of the organization.
• Ensure that funds committed by donors are collected and periodic disbursements are made to work units and projects according to approved budget.
• Analyze financial statements and advises the Program Manager on its implication together with possible course of action.
• Assisting external auditors when auditing is undertaken.
• Plan and organize the annual count of physical assets.
• Submission of periodic reports to donors and following up the transfer of funds on a timely bases.
• Handling employees personal files and involving in some human resource administrative decisions
• Follow up of credit collection
• Preparation of monthly and annual financial report for internal and external users
• Preparation of monthly account and stock reconciliation
• Declaration of monthly and annual taxes such as VAT, employs income tax, withholding tax, pension and profit tax
• Assist government and external auditors in audit engagement
• Assist top management in budget preparation and follow up
• Preparation of different financial analyses to be used for top management
• Follow up of credit collection
• Preparation of monthly and annual financial report for internal and external users
• Preparation of monthly account and stock reconciliation
• Declaration of monthly and annual taxes such as VAT, employs income tax, withholding tax, pension and profit tax
• Assist government and external auditors in audit engagement
• Assist top management in budget preparation and follow up
• Preparation of different financial analyses to be used for top management
• Supervising the overall accounting cycle.
• Supervising the accounts operation.
• Responsible of leading the finance department work force
• Preparing monthly and annual tax report.
• Preparing loan amortization report.
• Analyzing budgets, financial reports and projections for accurate reporting of financial standing.
• Consulting tax payers about different kinds of
taxes.
• Reviewing financial statements
• Assessing and analyzing taxes to be paid.
• Preparing clearance for tax payers.
• Processing VAT refunds.
• Enforcement and follow up of tax payment.
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