Vice Chairman Office Manager/Human Resources & Administration Manager/Internal Auditing
Al Jawhara
Total years of experience :34 years, 3 Months
Experience in Human Resources & Administration Management:
• Plan, develop and implement strategy for HR management, planning and development (including recruitment and selection policy/practices, discipline, counseling, pay and conditions, contracts, training and development, succession planning, moral and motivation, culture and attitude development, performance appraisal and quality management issues)
• Administer analyze and modify compensation, benefits and performance management systems, and safety and recreation programs to establish competitive programs and ensure compliance with legal requirements.
• Plan for employee’s performance appraisal; develop tools for appraisal, job evaluation and development.
• Plan and direct for Training of employee including senior managers, maintain contact with outside resources for training.
• Allocate human resources, ensuring appropriate matches between personnel.
• Advise managers on organizational policy matters and recommend needed changes.
• Perform difficult staffing duties, including dealing with understaffing, refereeing disputes, firing employees, and administering disciplinary procedures.
• Plan and conduct new employee orientation to foster positive attitude toward organizational objectives.
• Serve as a link between management and employees by handling questions, interpreting and administering contracts and helping resolve work-related problems.
• Plan, direct, supervise, and coordinate work activities of subordinates and staff relating to employment, compensation, labor relations, and employee relations.
• Analyze statistical data and reports to identify and determine causes of personnel problems and develop recommendations for improvement of organization's personnel policies and practices.
• Conduct exit interviews to identify reasons for employee termination.
• Investigate and report on industrial accidents for insurance carriers.
• Oversee the evaluation, classification and rating of occupations and job positions.
• Monitor measure and report on HR issues, opportunities and development plans and achievement within agreed formats and timescales
• Manage and control departmental expenditure within agreed budgets.
• Ensure activities meet and integrate with organizational requirement for quality management, health and safety, legal requirement, environmental policies and general duty of care.
• Audit and authenticate all documents related to legal, salary statements and distribution, policies etc.
• Develop and Maintain healthy relation with Govt. and Non Govt. Organizations for better and fast functioning of organization.
Experience in Internal Auditing
• Issue quotes for the audit and provide audit schedule to the Top Management.
• Conduct audit meetings; detect nonconformities in the production zone and the admin zone.
• Review and study the company documents--especially the previous audit reports-- and make note of nonconformities mentioned in the system.
• Prepare an audit report based on key findings, mentioning anomalies and nonconformities in the system, and rating the degree of severity of the problem.
• Suggest modifications and make recommendations to enable the system to comply with ISO standards.
• Gauge the degree of compliance of the system to ISO standards.
• Suggest corrections in case observing manufacturing defects in the products.
• Monitor the functioning of the instruments and perform sudden checks by picking out random samples.
• Analyze the problem, arrive at its root cause, and suggest remedies so that the system starts operating in compliance with ISO standards.
• Plan, develop and implement strategy for HR management, planning and development (including recruitment and selection policy/practices, contracts, training and development, succession planning, moral and motivation, culture and attitude development, performance appraisal and quality management issues)
• Administer analyze and modify compensation, benefits and performance management systems, and safety and recreation programs to establish competitive programs and ensure compliance with legal requirements.
• Plan for employee’s performance appraisal; develop tools for appraisal, job evaluation and development.
• Plan and direct for Training of employee including senior managers, maintain contact with outside resources for training.
• Allocate human resources, ensuring appropriate matches between personnel.
• Advise managers on organizational policy matters and recommend needed changes.
• Perform difficult staffing duties, including dealing with understaffing, refereeing disputes, firing employees, and administering disciplinary procedures.
• Plan and conduct new employee orientation to foster positive attitude toward organizational objectives.
• Serve as a link between management and employees by handling questions, interpreting and administering contracts and helping resolve work-related problems.
• Plan, direct, supervise, and coordinate work activities of subordinates and staff relating to employment, compensation, labor relations, and employee relations.
• Analyze statistical data and reports to identify and determine causes of personnel problems and develop recommendations for improvement of organization's personnel policies and practices.
• Conduct exit interviews to identify reasons for employee termination.
• Investigate and report on industrial accidents for insurance carriers.
• Oversee the evaluation, classification and rating of occupations and job positions.
• Monitor measure and report on HR issues, opportunities and development plans and achievement within agreed formats and timescales
• Manage and control departmental expenditure within agreed budgets.
• Ensure activities meet and integrate with organizational requirement for quality management, health and safety, legal requirement, environmental policies and general duty of care.
• Audit and authenticate all documents related to legal, salary statements and distribution, policies etc.
• Develop and Maintain healthy relation with Govt. and Non Govt. Organizations for better and fast functioning of organization.
• Office organizing capabilities and can develop and create a filing system pertinent and in conformity with the company system to ensure speedy retrieval of information and documents.
• Work independently having the capability of taking the right decisions.
• Gather and analyze information skillfully. Develop alternative solutions.
• Following up with all departments of the company.
• Coordinate company internal and external business affairs, including arranging of appointments with VIP clients, business partners, other local dignitaries and company management to ensure the smooth administration of such schedules.
• All premises issues (Contracts, rent, owner representatives’ communication, new premises selection … etc).
• Premises cleanliness measures.
• Premises facilities and maintenance including electricity, water supply, and telephone services…etc.
• Premises decoration & renovation when needed.
• Equipment, tools and other facilities maintenance.
• Managing administration personnel; office boys, messengers, dispatches & any required courier/transportation services
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Supervising a staff of six secretaries to ensure the flow of documents and executing all the secretarial duties for all managers and to be aware of all issues in the company.
• Research and summarize information and other material for meetings, and organizing the meetings.
• Excellent experience in concluding Export and Import contracts and following up their operations and procedures.
• Very good experience in studying import contracts from local and foreign suppliers.
• Following up with banks for issuance of Letter of Credits & Letters of Guarantees.
Teaching Advanced English
Handling and managing all the clerical and secretarial duties and tasks to the the Chairman.