Hoda Nabil

- Handle the Recruitment of Staff, screening CVs, interviewing, short-listing, negotiating & offering.
- Ensure people hiring, on-boarding, salary payments, giving feedback and developing in time.
- Lead & Drive the periodic performance management process.
- Formulates and recommends Human Resources policies and objectives for the company on any topic associated with employee relations.
- Responsible of the yearly negotiation of life and medical insurances plan.
- Manages all the medical insurance activities
- Manage the payroll and all its reliability.
- Handle employee concerns & grievances and take appropriate action
- Maintain employee records (attendance, vacations, sick leaves etc.) according to policy and legal requirements
- Execution of governmental relations such as handling of labor & insurance offices to ensure the compliance with governmental & labor regulation& Communicate effectively when needed.
- Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints and manage costs and expenses to assist in budget preparation.
- overseeing the day-to-day operations of the office, include ordering supplies, scheduling maintenance of the office’s equipment and computers, maintaining meeting schedules and writing or reviewing HR letters and contracts.

 Handling payroll processing and any compensation activities, ensuring timely reporting and payment of the employees, taxes and miscellaneous. Demonstrates continuous effort to improve operations, and work cooperatively and jointly with Finance to provide quality service, grants, bonus and any other separate payments to ensure timely payments to the employees
 Ensure that HR activities meet and integrate with organizational requirement for quality management, health and safety, legal requirements, and environmental policies.
 Managing the performance improvement plans & the quarterly performance review process.
 Review, validate and implement the benefits program
 Create, maintain and implement the HR processes; to ensure compliance with the labor law and company policies and procedures,
 Responsible for the attendance system, Study reports for absenteeism and turnover; and providing appropriate solution
 Enrolment in Social Insurance & Able to prepare form no 2
 Briefing current and new staff about company policies, benefits and all HR matters.
 Understanding for governmental relations as handling of labor & insurance offices to ensure the compliance with governmental & labor regulation& Communicate effectively with government departments such as labor offices and social insurance authority when needed
 Keeps record of insurance coverage, pension plan, and personnel transactions, such as hires, promotions, transfers, and terminations and Updating the database to show appraisal outcome then notifying managers when their subordinates appraisals are due
 Handling the monthly closing transactions preparation and ensuring accurate data is entered for all employees e.g. Overtime, Leaves etc...
 Coordinate staff medical insurance activities (Alico)..
 Handling the exit interviews, Solving employees conflicts & Conduct orientation programs for new hires
 Setting the HR policies & procedures in a mutual activity with the company management.
 Shared in making new employee handbook according to labor law
 Managing and Supervising Travel & reception
 Created an organized Filing system & Created & maintained database for Employees files (manual & electronic).
 Prepare a period Hiring Plan
 Oversee the recruitment cycle from HR interviews, followed by hiring managers interviews till the decision making phase by either offering job offers or rejecting candidates
 Oversee the new hires induction from providing them with Hardware, email, work station, adding them to the payroll and making sure they signed the employment contract

January 07- November 2010: Senior HR Clerk, CIL (Commercial International Life Insurance):
* Structures employees' files database (manual and electronic) and include all necessary officially required papers for each employee& Handling all employment procedures for new employees including preparation of employment contracts & Keep record of headcount and the monthly updates of all personnel movements
* Enrolment in Social Insurance & Able to prepare form no 2
* Briefing current and new staff about company policies, benefits and all HR matters.
* Understanding for governmental relations as handling of labor & insurance offices to ensure the compliance with governmental & labor regulation& Communicate effectively with government departments such as labor offices and social insurance authority when needed
* Keeps record of insurance coverage, pension plan, and personnel transactions, such as hires, promotions, transfers, and terminations and Updating the database to show appraisal outcome then notifying managers when their subordinates appraisals are due
* Assist in the monthly closing transactions preparation and ensuring accurate data is entered for all employees e.g. Overtime, Leaves etc
* Working together with the HR manager on centralizing and updating HR/Personnel related functions (e.g. Mobile allowance & staff benefits / Reimbursement Claims / vacations/ hiring & resignations procedures etc.) and Liaise with HR Manager on all disciplinary and grievance issues
* Coordinate staff medical insurance activities.
* Following up for EFSA (Egyptian Financial Supervisory Authority) registration and renewal for sales team
* Helping in organizing different events such as farewells, outdoor staff training, days-out, business plan's meeting, yearly award ceremony etc., contacting travel agencies & hotels for corporate rates for the company's staff, deals with hotels for accommodations & events and deals with travel agencies for ticketing, transportation
* Supervise driver's attendance through timesheets and Distribute work between drivers as per company's general need through car request form (to be used by staff)
* Review and check that all incoming and outgoing mails are logged on the system by Supervising that all couriers pick ups & deliveries and handle the filling & retrieving Info Fort files.
* Ability to problem solves Team issues using standard tools and techniques.
* Providing high standard of Customer Service.
* Pro-actively provide ideas and improvements to Department processes.
* Ensuring with the Team work that the correct priorities are set.

1 October 05- 4 January 07: HR & General Admin Clerk, Petro-Trade Co. (For Gas & petroleum), : * Provide information and assistance & act as a reference to staff regarding a variety of personnel matters and regulations, policies & procedures
* Collecting. Calculating & Following up on customers bills from different branches.
* Maintained appropriate statistics and reports including vacancy lists, hiring and turnover reports.
* Following up for employees daily attendance and Up-date and inform them with their leave and sick balance; making sure that the proper procedure is maintained
* Handle, check and calculate the overtime requests and deliver it to the Head office.

Summer 99: Trainee, CIT (Software & computers) Freezone: * Worked in the Finance department.
* Worked in Translations and Data Entry
* Answered phones, send and receive faxes.