Turbine Refuel Services (TRS) Administrator
INETEC - Institute for Nuclear Technology
مجموع سنوات الخبرة :15 years, 9 أشهر
Manage the Contractor's own staff personnel issues such as safety, medical, HR, financial,
claims, invoicing, etc.
Resource loading, scheduling and coordination of pre-outage and post-outage logistics such as detailed mobilization and demobilization and overall administration.
Arrange, Track, Compile and submit Contractor Qualification to be uploaded on Customer's
electronic systems (e.g., ECMS).
Ensure cross-cutting training in line with the scope of work and the mobilization curves.
Oversee resource loading, mobilization/demobilization for outage readiness.
HU performance reinforcement with Outage Supervisors, Technicians and Support Craft.
LOA, CICPA, VISA, Badging and Mobilization, Demobilization and Logistics coordination and interface with the Customer.
Coordinate with Customers for on-site logistics, including working areas, accommodation,
and other facilities.
Time sheet management, invoicing, and claims administration.
Interface with Customer's training department to streamline qualification requirements and
training planning.
Ensure work orders are updated in SAP within 48 hours of work being completed.
Handling secretarial work for the Managing Director, Operations Director, and Project Manager
Managing documents such as Shop Drawings, Submittals/Logs, Monitoring Sheets
/ Reports, Requests, Requirements, Letters etc.
Updating and maintaining document management systems.
Maintaining the security of confidential documents.
Processing, typing, editing, and formatting reports, business letters and documents.
Liaising with company's internal departments.
Communicating with the subcontractors, government permitting sectors, etc.
Directing internal/external calls and emails to designated department/person.
Arranging and scheduling appointments, meetings, site visits etc.
Serve as the primary point of contact among executives, employees, and clients, other internal and external constituencies on all matters pertaining to SVP.
Conserves executive’s time by taking the initiative to make sure the continuous vouchers are prepared with the right supporting documents prior to signing.
Check preparation for sub agents and have it signed by the signatories before releasing.
Format information for internal and external communication - memos, emails, presentations, letters, and reports.
Provides historical reference, assists, and maintains the filing, retrieving of documents and looking for ways to improve current systems.
To ensure all correspondence and relevant materials are produced in a timely and accurate manner.
Keep records and contact information database.
Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business.
Maintains safe and healthy work environment by following and enforcing established
project procedures relating to safety, work permitting and work order systems,
adhering to legal requirements.
Exercising limited judgment performs various assignments of a turnover support
nature, both technical and clerical and may work for various Commissioning Leads.
Assists with documenting new feature and functions relating to system
Enhancements or modifications.
Edit Barakah Nuclear Power Plant (BNPP) Commissioning procedures, request for
information and all correspondences to improve readability, or supervise others
who do this work, ensure clear and effective presentation of text.
Check grammar and spelling, enforce company style, proportional treatment of
ideas, and apparent discrepancies in meaning, read copy or proof to detect and
correct errors in spelling, punctuation, and syntax.
Proofread the coherence of language parallelism, conciseness, transitions,
terminology, abbreviations, acronyms, and symbols used in each Start-up
procedures and all correspondences. Collect, analyze, and verify facts, dates, and
statistics using standard reference sources.
Provide secretarial assistance such as - arrange appointments, schedule
meetings, receive visitors, screen phone calls, make travel arrangements and
respond to requests for information.
Prepares correspondence, reports and other requested material, that may
include but is not limited to word processing/ typing of letters, memos, forms,
presentations, policies and procedures.
Compiles data and prepares documents and correspondence for the Managing
Carryout the daily secretarial work, meets and greets the visitors, answers queries
and handle in appropriate manners.
Receives, directs and relays telephone calls and messages to the concern
person, response, and receives / sends mail.
Performs general clerical duties to include but not limited to: typing,
photocopying, faxing, mailing, and filing. Prepares agendas and coordinates
arrangements for committees, conferences, and other meetings as required.
Maintaining and systematic filing of incoming and outgoing files of projects
and correspondence
Carryout all typing work, update information, reads and sorts incoming
memos, submissions, and reports to determine their priorities and plan
their distribution
Serve as the primary point of contact among executives, employees, and clients,
other internal and external constituencies on all matters pertaining to SVP.
Conserves executive’s time by taking the initiative to make sure the continuous
vouchers are prepared with the right supporting documents prior to signing.
Check preparation for sub agents and have it signed by the signatories before
releasing.
Format information for internal and external communication - memos, emails,
presentations, letters and reports.
Provides historical reference, assist and maintains the filing, retrieving of documents,
and looking for ways to improve current systems.
To ensure all correspondence and relevant materials are produced in a timely and
accurate manner.
Keep records and contact information database.
Maintain professionalism and strict confidentiality with all materials, and exercise
discretion when interfacing with the business.
