HR/Admin Incharge
Madiha Enterprises
Total des années d'expérience :16 years, 7 Mois
Coordinating activities by scheduling work assignments, setting priorities, and directing the work of subordinate employees.
Maintaining records, preparing reports, and composing correspondence relative to the work.
Evaluating and verifying employee performance through the review of completed work assignments and work techniques.
Office management including forms, supplies, equipment, and procedures relating to filing, record keeping, correspondence, mail, procurement, stock keeping, and duplicating.
Payroll
Supported bookkeeping and budgeting procedures
• Actively participate in working with the rest of H&S team in proposing, communicating and implementing the Company H&S strategy.
• Work closely with HR to coordinate training and development program.
• Work closely with HR on the safety and loss control aspects of the following programs.
- Worker Compensation Program
- Return-to-work (Light/Modified Duty) Program
- Occupational Medical Evaluation Program
- Disciplinary and Consequence Management Program.
• Developed and presented weekly and monthly reporting, with a focus on KPI targeting and trending analysis, to the Board of Directors and executives.
• Formatted and created monthly and weekly incident reports. Wrote, edited, rewrote, and proofread all incident reports before delivery on requested desired deadline.
• Composed reports for law enforcement entities and clients as requested.
• Collaborated with security and supervisors, and executives at every level to ensure factual, concise information was delivered to the target audience.
• Provide day to day administrative support for the team, coordination of diaries, meeting and travel arrangements etc.
Financial Role
• Single Point of Contact (SPOC) point for budget preparation.
• Performance/Financial monitoring on different project undertaken by HSE and follow up with finance
• PR preparation and approval through finance
• Department focal point for finance coordination
• Preparing Business plans for new venture
• Created payroll system in the organisation as per KSA wage system.
• Preparing Supplier and Customer reconciliation
• Managing petty cash
• Leading all HR activities related to Compensation, Attendance, Employee Vacation, and Appraisal etc.
• Preparing and Generating Monthly Payroll and Dash Board
• Responsible for Recruitment, policies and procedures, Grading and Compensation
• Employee Engagement
• Initiate EOS, Insurance, Travel and Expense claim
• Responsible for liaison with external agencies for invoice claim
• Monitoring of office inventory
• Coordinate with the accounts department on bills settlement and invoicing etc.
• Responsible for all PR and communication tasks for the company and related duties
Achievement:
• Set up the new payroll system as per the direction of Saudi government who introduced the wage protection system (WPS).
• Oversaw processing of payroll of 160+ employees (1 million SAR) including timesheets/Leave records and computing as per New KSA WPS. Collection and verification of timesheet and leaves from multiple location.
• Leading all HR activities related to Compensation, Attendance, Grievance Handling, etc.
• Recruitment and payroll process.
• Employee engagement
• Accurately maintaining record of annual vacation, short leaves, sick leaves and absences
• Dealing with Employees Query Regarding related to Overtime, Salary, Leaves, etc.
• Developing and maintaining report on staff sick leave, absences and annual leaves for seniors
• On-Boarding activities.
• Responsible for all PR and communication tasks for the company and related duties
• Coordination with the vendors and preparation and review of MIS
• Prepare & Maintain Payments and receivable at plant / bank statements related / Reconciliation statements of customers.
Achievement:
• Processed salary of 1500 employees (3+ Million SAR) and calculation and verification of hand-punch record.
• Supervised and collaborated with the consultant in the implementation of Performance Appraisal at the plant and reporting daily updates to the Director.
• Sourcing, Screening, short-listing the candidates, scheduling/ conducting interviews for various positions in the organisation.
Location: Pune Number of Employees: 800
Key Result Areas
• Managing the offer process, reference checks and post offer follow-up.
• Communicating with employee for feedback, queries on their submitted resumes.
• Vendor Management:
o Identifying good vendors who can produce results within given time.
o Streamlining the vendors/consultants according to their strength i.e. consultant who are good at senior profiles, niche skills, etc.
• Conducted Walk-in or scheduled test for candidates with less than 3 years of experience.
• Effectuated background verification for new joinees and for existing employees
• Coordinated between concerned employee and the agency for any discrepancy in terms of documents and/or information necessary for the process of background verification to complete
Key Result Areas
•Requirement gathering, sourcing profiles, coordinating HR/technical interviews with the client.
•Efficiently maintained the database of all resumes
• Pivotal in sourcing and shortlisting profile, Conducted Preliminary HR Interview, scheduled interviews and Maintained reports to support the recruitment process.
- Sourcing of Resume
- Uploading Resume on Oracle ERP
