Executive secretary
Turner Projacs
مجموع سنوات الخبرة :18 years, 11 أشهر
• Greet public and clients and direct them to the correct staff members
• Archive files electronically and update it regularly
• Prepare the monthly reports
• Prepare the monthly payments
• Answer phone Calles and transfer to the appropriate staff member
• Type and distribute minutes of meetings
• Translation of documents from English to Arabic and vice versa
• Faxing, copying of documents
• Type documents, reports and correspondence
• Update and maintain database such as contacts, e-mails and addresses
• Monitor and maintain office supplies
• Prepare the LPOs
• Scan documents into document database
• Update the monthly time sheet and annual leave plans
• Maintain and update staff personal information and documents
• Coordinate staff requirements
Answering the phone calls and transfer it to the concerned person.
coordinate the appointment with the customers
Typing the outgoing letters, circulars and all correspondent
Sending a daily update to the project managers.
receiving emails and respond on it.
receiving and handing the documents from and to the customers
booking flights for the customers
Making the monthly statistical for the customer's
Translate some documents based on the client's desire
Open new files and update the data and all relevant tables.
• Handling all secretarial duties including receiving phone calls, faxes, and emails.
• Filling documentations.
• Responsible for the lease contracts and rents.
• Arrange meetings and taking minutes and notes and distribute it.
• Typing the outgoing letters.
• Updating the datasheets.
• Create files for the patients.
• Type the recorded diagnosis and save it electronically.
• Inter and update the patients' data on computer.
• Arrange the patient's appointments.