Group HR and Admin Manager
AGC
مجموع سنوات الخبرة :11 years, 6 أشهر
HR Strategy,
• Assist in the regular review and roll out of HR policies, employment policies and procedures in compliance to RI’s standards and evolving national labor law.
• In collaboration with the Program Manager and Country Director, assist in the development of staffing and recruitment plan to ensure that each team is staffed appropriately, according to need and funding availability, in an efficient and timely manner.
2. Recruitment
• Ensure staff hiring is conducted efficiently and in compliance with RI’s policies and national labor law.
• Ensure a high quality, transparent, timely and efficient recruitment process.
• In consultation with the HR Officer, determine salaries for selected candidates and prepare employment offer.
• Ensure pre-employment requirements are submitted and personnel files with documentation according to HR checklist is opened for new staff and completed on a timely basis.
• Ensure that all staff have undergone orientation and induction at Country office including International staff.
• Support the CD in processing of Visas and work permits for visitors and International staff as and when required.
3. Compensation and benefits
• Ensure the timely and efficient payroll preparation for accurate data on donor code, number of days, benefits.
• In close coordination with Finance, ensure all staff fill timesheets correctly and they are submitted on a monthly basis as part of the payroll documentation.
• Ensure the proper utilization and accurate tracking of all types of leave.
• Assist in the periodic salary review and analysis, and review and revision of new salary structure, as appropriate.
• Maintain HR Database system up to date with employee information. This includes making the following changes within 2 weeks of the action taking place:
1. Adding new hires into the system
2. Terminating employees in the system
3. Updating employee position/title change in the system
4. Updating employee salary changes (increase or decrease) in the system
5. Updating the USER DEFINED FIELD tab with employees contract end date, orientation onboarding completion date, confirm employee enrolled in Learning Management System (LMS), confirm employee is enrolled in the Local Leadership development program, confirm employee uses RI Excel etc.
4. Employee Relations
General:
• Ensure the timely processing of new contracts, contract extensions, staff transfers, promotions and other change of status/ personnel changes.
• Manage processes related to disciplinary actions, staff separation, and termination.
• Respond to employee related queries and provide services to all HR related inquiries and requests.
• Keep HR Manual updated and constantly communicate it, along with other HR policies to staff.
• Provide day-to-day advice to the programme teams, around interpretation and implementing HR policies, and procedures in order to ensure consistency.
• Make sure that employees’ files are auditable at all times as per RI standards and any relevant donors’ requirements.
• Working with CD and County Finance teams, support internal and external Audits by ensure necessary documents are updated, scanned where required and submitted as needed.