HR & Admin Manager
M & A for Glass Processing Co
Total years of experience :19 years, 11 Months
• Implement HR strategies, policies, systems, and initiatives aligned with the overall business strategy of the company
• Ensure legal compliance in all HR functions throughout human resource management (labor law, social insurance, salary tax, forms 1, 2, 6 and other).
• Monitor payroll process as required by the legislation and the company’s policy.
• Monitor personnel administration processes as required by the company’s policies (e.g. company transportation, mobiles & expense policy, other)
• Monitor compensation and benefits processes
• Managing recruitment & selection process based on operational needs.
• Prepare the annual HR Budget.
• Identify training and developing training plans.
• Monitor employment contracts, documents as well as vendors and customers contracts in cooperation with the company’s legal instructions
• Report to management and provide decision support through HR metrics.
• Support the resolution of employees’ issues and disputes.
• Promote a professional, positive, and supportive work environment through close engagement and interaction with all employees across the company.
• Manages Admin. function to meet budget and other non-financial targets
• Accountable for the efficiency and service levels of the reception, courier, catering, security, and other general service functions.
• Oversees the timely and updated building / land registrations and sewage and factory permits.
• Accountable for the efficient and timely maintenance of the company’s facilities.
• Managing recruitment & selection process based on operational needs at the farms.
• Conduct the orientation for new comers to enhance their engagement with the company
• Preparing and amending the salary scale for UF staff.
• Supervise employees’ attendance at fingerprint system to prepare the monthly payroll for UF staff.
• Coordinate with site administrator at each farm to send the daily attendance for farm’s staff to prepare the monthly payroll.
• Manage and control all personnel issues.
• Ensure the demobilization process are conducted as per company procedure and labor law with an exit interviews summary reports.
• Monitor the employees' turnover to make the corrective actions.
• Update and develop HR processes, polices and procedure to promote HR practices.
• Preparing & amending Job Description cards for UF staff.
• Supervise all issues with labor office and Social Insurance office.
• Ensure employees’ issues are compliance with labor law and regulation.
• Ensure employees’ registration and cancellation under company file at Social Insurance conducted in regular basis.
• Provide the management with regular progress reports for latest manpower status.
• Manage & Supervise Office Management issues & staff.
ô¸ Manpower planning and plan recruitment campaigns according to the operational
requirements.
ô¸ Supervise and direct the recruitment & selection process; Attracting, Interviewing,
Assessment and Selection of best candidates, and draft job vacancies advertisements.
ô¸ Handling the recruitment process for blue coaler with recruitment agencies.
ô¸ Preparing and amending the salary scale and compensation plan for GS employees.
ô¸ Manage and supervise all Payroll process.
ô¸ Manage and supervise the visit visas and work permits process for Korean employees.
ô¸ Supervise the orientation for new comers to enhance employee's engagement with the
company.
ô¸ Supervise the annual performance appraisal process for GS employees.
ô¸ Conduct the training needs analysis to prepare the annual training plan for
management review and approval.
ô¸ Analyze the training impact on employees’ performance to evaluate the training
benefits.
ô¸ Ensure the termination, resignation and dismissal process are conducted as per
company procedure and labor law and the exit interviews are conducted with summary
reports prepared on regular basis.
ô¸ Monitor the employees' turnover and suggest corrective actions for management
approval.
ô¸ Reviewing existing HR processes & polices and contribute to develop new policies and
procedures to promote HR practice.
ô¸ Ensure the correct implementation of HR policies and procedures and take necessary
corrective actions
ô¸ Provide the management with regular progress reports for latest manpower status.
ô¸ Providing department's managers with counseling on employee-related matters such as
grievances, disciplinary actions based on labor law and company’s procedure.
ô¸ Provide the management with the recommendation & appropriate actions to sort out
employees’ grievances & complaints.
ô¸ Ensure all employees’ issues are matching with labor law rules and regulation.
ô¸ Supervise all issues with labor office and Social Insurance office.
ô¸ Conduct periodic Audit on all GS subcontractors to ensure their commitment of GS
policies and procedures and also their commitment of the following:
o Labor Law rules and regulations.
o Social Insurance Law.
o Income Taxes Law.
ô¸ Supervise the recruitment & selection process; Attracting, Interviewing, Assessment
and Selection of best candidates.
ô¸ Plan & implement recruitment campaigns according to the operations requirements.
ô¸ Control manpower transfer process between projects according as per operations
needs and according to the company's policy & procedures labor law rules.
ô¸ Supervise conducting an orientation for new employees to get employees engagement
with the company.
ô¸ Follow up the performance appraisal process with the other departments and projects
till receiving the final appraisal results then analyze it and provide the HR manager
with the final appraisal report.
ô¸ Conduct the performance appraisal for HR team whom working under my supervising.
ô¸ Assist the HR manager in conducting the training needs analysis to prepare the annual
training plan for management review and approval.
ô¸ Follow up with cost center’s managers to get their feedback regarding the training
impact on employees’ performance to evaluate the training benefit and evaluate the
training agency.
ô¸ Assist HR manager in preparing the compensation scheme for new projects.
ô¸ Assist HR manager to conduct salaries increment project and updating pay scale based
on the market rate.
ô¸ Supervise the termination, resignation and dismissal process and ensure the process
are conducted as per company procedure and labor law and exit interviews reports
prepared on regular basis for management review and approval.
ô¸ Monitor the employee turnover and prepare the necessary reports for HR manager.
ô¸ Participate with the HR manager in developing HR policies and procedure to promote
HR practices.
ô¸ Participate with the HR manager in preparing annual HRD budget forecast based on
the anticipated business requirements.
ô¸ Preparing the regular progress reports about the latest manpower status for HR
manager.
ô¸ Providing cost centers managers with advice on employee-related matters such as
grievances, disciplinary actions based on labor law and company’s procedure.
ô¸ Attend the employees’ grievances and recommend appropriate course of actions to sort
out the employees problem/ complains.
ô¸ Handling company official licenses and documents (issuing & renewal process)
ô¸ Follow-up Labor Legal Cases status and process with our legal advisor.
ô¸ Ensure all employees’ issues are matching with labor law rules.
ô¸ Handling all issues with labor office & Social Insurance office.
Main Task
• Lead a team of HR to deliver HR and Administration services in accordance with company policies, procedures and budget levels.
Recruitment and Selection
• Recruitment & selection process (job posting, interviewing, and selection of best candidates)
• Manage local & overseas recruitment through (recruitment agency, on-line recruitment website, company website).
Visit Visas & Work Visas
Handle all the process and Ministries formalities related to visit visas and work visas for new employees according to the operations requirements after completing the recruitment and selection process as:
• Issuance process.
• Distribution process.
• Replacement of visit visas with work visas process.
• Cancellation process.
Residency Stamping Process
Supervise and direct the Ministries formalities and residency stamping process for new arrivals, residency renewal, residency transfer from expired Government contract to another valid one and residency transfer to Kharafi National according to the following process:-
• Finalizing fingerprint & medical test process for new arrivals.
• Issuing work permits at Ministry of Social Affairs.
• Stamping residency at Immigration Department.
• Issuing Civil IDs at the Authority of Civil Information.
• Updating the data at ERP system.
Employees’ Passport
• Employee’s passport control save keeping and handling renewal process.
• Monitor overdue passport & overdue vacation reports in order to take the necessary actions accordingly.
Demobilization
• Conduct exit interviews and prepare the necessary reports for management review and approval.
• Supervise the residency cancellation process at Ministry of Social Affairs and Immigration Department.
• Supervise employee’s residency transfer process to another company and take the necessary action in case of employees delay in transfer process.
HR Procedure, Polices & Reports
• Participate in reviewing existing HR & Administration processes and contribute to develop the department procedure.
• Participate in preparing annual budget forecast based on the anticipated business requirements.
• Preparing progress reports for the HR & Admin Manager.
National manpower Kuwaiti Employees
• National manpower percentage.
• Handling the registration and cancellation process at PISS & Social Affairs
Other Duties
• Company documents (maintain good record and renewal process)
• Legal Cases (maintain good records and follow up).
• Supervise issuing Air tickets and hotel reservation for Kharafi National’s employees
Graduation Studies - Bachelor of Commerce (Accounting)
