Senior Logistic & Procurement Assistant (in charge of Dadaab)
Danish Refugee Council
مجموع سنوات الخبرة :3 years, 4 أشهر
September 2010 to date: Danish Refugee Council
Title: Senior Logistic & Procurement Assistant (in charge of Dadaab)
Responsibilities: -
• Ensure that all procurement procedures and documentation are according to donor standards and DRC guidelines.
• Carry out in a timely manner the actual procurement and follow up on this
• Ensure weekly records of logistics, fleet and procurement activities.
• Ensure the DRC warehouse is managed according to DRC warehouse standards and records are kept for audit.
• Make periodic random checks during loading/off loading operations to ensure that commodities by the trucks confirm to the quantity record on the truck waybill.
• Ensure that all allocated non-food items are dispatched as per the distribution plans.
• Identify alternate warehouse facilities in times of emergency or unforeseen reasons.
• Vehicle fleet management. Including ensuring safety and standard of vehicles, management of vehicle running logs, booking and assignment of transport
• Ensure that all procurement files in all offices are constantly updated and maintained in accordance with DRC rules and donor guidelines - for the field this is to be monitored through regular field visits
• Ensure transparency and accountability in all procurement and logistics activities
• Ensure appropriate documentation on the logistics operations (waybills, writing off etc)
• Responsible for maintaining an inventory for the Dadaab office
• Constantly monitor that all inventory is being tagged and recorded in accordance with the guidelines
• Monitor the car pool to ensure optimal use, which includes service and maintenance etc. Ensure that log books are always filled in and maintain an updated overview of expenses for each vehicle
• Any other task as delegated by the Field officer and the Regional procurement and logistics manager
January -August 2010: LWF, Dadaab
Title: Procurement Assistant
Responsibilities: -
* Receive, finalize and forward purchase request (demand form) to finance and program coordinator
* Look quotations for the purchase request
* Prepare quotation analysis, single sourcing letters and letter of acknowledgements
* Prepare purchase order
* Tracking all the procured items in the tracking tool
* Advertising tenders' and selecting the qualified person.
* Ensuring the right item ordered to be received
* Reporting the stages of items in the procurement system
* Advising the other staff on procurement process like trainings
Feb 2009 to Jan2010: Care NEP-Progamme, Dadaab.
Title: Office Administration Assistant
Responsibilities: -
* Prepare, maintain and posts expenses of project budget items
* Verify received goods against Purchase Requests and Commodity Purchase Orders
* Forward financial documents for approval to the program Coordinator and Finance for payment.
* Store updates
* Answer and screen phone calls
* Perform general office duties such as preparing letters and memos, filing, copying, faxing and similar clerical tasks.
* Maintain project files and other statistical information
* Maintain inventory levels of office supplies and materials
* Assist other staff members with general office and secretarial tasks
* Processing vehicle repairing and maintenance documents
* Report writing: weekly, monthly & annual report
* Other duties assigned by Project Coordinator/Manager
* Travel booking
* Preparing staff duty roster and leave schedule
* Maintenance of the database including internship application database.
* Participation in the trainings for the operations/projects staff on livelihood programmes.
Bachelor degree in Business administration(specialization in supplies chain management) undergoing.
Diploma in Logistics management
Secondary Education 2003 to 2006: Dadaab Secondary School : KCSE Primary Education
1995 - 2002: Dadaab primary School : KCPE Short Term Courses I have undertaken the following: * Leadership skills * Management of Organization & good governance * Participatory Rural Appraisal * Entrepreneurship skills * Office management * Driving skills * Organizational development & Capacity Assessment * Logistic and procurement managements * Safety and Security * Finance * Peace building, conflict management and good governance