Senior Financial Officer
UAE University
Total des années d'expérience :26 years, 1 Mois
•Budgeting & Accounting
•Preparation of annual budget and discussed with the management.
•Ensure that the annual budget prepared in accordance with the strategy and objectives of the unit.
•Supervision in budgets allocation, expenditures & re-allocation budget if necessary in accordance with the budget approved by the management.
•Preparation of monthly budget reports to for comparison between allocations and expenditures and presenting on the management for discussion.
•Supervision and continuous monitoring on all expenses incurred by departments, to ensuring that they comply with the budgets Approved.
•Directing and controlling of all accounting activities and financial reporting.
•Preparation & follow-up on expected revenue collection (Accounts Receivable) and suppliers Payments (Accounts Payable ).
•Preparation of advance payment request for purchasing goods / equipment if necessary.
•Preparation of monthly financial statements of the unit with all the explanations and analysis required by management.
•Supervision in preparation of comparative statements.
•Handle all financial and budgeting activities for " Research Programs ".
•Preparing monthly budget report for each research project for comparison between allocations and expenditures and ensuring that they comply with the budgets Approved in the contracts.
•Experienced with Oracle-based systems (Banner).
•Other duties as assigned by immediate supervisor.
•Procurement
•Assist in Develop and implement purchasing and management contract.
•Monitoring and follow-up procurement budget.
•Invite, assess, and award/recommend supplier tenders, bids, quotations, and proposals.
•involve in inviting, comparing, analyzing quotation and bids
•Process purchase requisitions / orders within purchasing authority.
•Preparing high quality tender documentation.
•Reviewing tenders and bids.
•Review suppliers Offers and reply by acceptance or rejection.
•Ensure competent quality execution of all regular purchasing duties and administrative works.
•Maintain complete updated purchasing records/data and pricing in the system.
•supervising the whole office staff.
•Communicating with the requesting party of the goods or equipment and follow-up with suppliers to ensure the delivery of the goods / materials required in a timely and appropriate manner.
•Work on develop and expand the list of suppliers periodically in order to be able to buy goods & equipment of high quality but at a low price.
•Search, choose and deal with suppliers
•Work on develop and expand the list of suppliers periodically in order to be able to buy goods & equipment of high quality but at a low price.
•Communicating with several suppliers for enquire on materials list requested so that we can compare and selecting the suitable supplier.
•Helping to source alternative items for buyers.
•Provision of all kind of logistic support to the all departments to arrange international seminars, conferences, and convocations and facilitation arrangements for guests.
•Regularly contacting suppliers to renegotiate prices.
•Resolving disputes and claims with vendors and suppliers.
•Keeping all supplier programs current and accurate.
•Supervise and speed up the delivery schedule of the supplier delivery to relevant units/individuals.
•Make acceptance or delivery reports in coordination with Receiving Committee.
•Maintaining files and records for purchase orders internal and external, and quotations, contracts and forms used in the unit.
•Manage and execute procurement plan assigned to unit approved by the unit director.
•Collect procurement notes from various units.
•Update information relating to the supplier such as qualification, product, delivery time, after sales service, payment method, potential development, etc. at all times to be able to select the most suitable one.
•Developing relationships with Suppliers.
•Experience with Oracle-based systems (Banner).
•Responsible for day to day finance and accounts operations.
•Review & approve payment vouchers & journal entries.
•Monitor and resolve bank issues including fees and check differences.
•Follow-up on expected revenue collection(Accounts Receivable) and suppliers Payments (Accounts Payable ).
•Preparation of monthly financial statements of the unit with all the explanations and analysis required by management.
•Directing and controlling of all accounting activities and financial reporting.
•Managing Personal Accounts for Partners.
•Bank reconciliation statements.
•Managing Information System (MIS).
•Calculation of depreciation on fixed and current assets.
•Calculation of depreciation on installments of loans.
•preparation and coordination of the year-end audit process.
•Prepare journal entries day to day.
•Complete general ledger operations.
•Monthly closings and preparation of monthly financial statements.
•Reconcile and maintain balance sheet accounts.
•Draw up monthly financial reports.
•Prepare analysis of accounts as requested.
•Assist with year-end closings.
•Administer accounts receivable and accounts payable.
•Assist in preparing budgets and forecasts.
•Assist with payroll administration.
•Account/bank reconciliations.
•Review and process expense reports.
•Assist with preparation and coordination of the year-end audit process.