Office Manager
Royal Commission for Jubail & Yanbu
مجموع سنوات الخبرة :8 years, 4 أشهر
• Office Manager for the CFO.
• Create and develop a new system for recording and following up
• Review all incoming and outgoing correspondence and reports before submitting them to the General Manager.
• Managing, coordinating and directing the work team required to implement the action plans.
• Coordination with other external organizations and regulatory authorities to schedule meetings, as well as to coordinate all the necessary arrangements related to travel and to arrange meeting rooms, meals and office equipment to ensure that the appropriate arrangements are provided.
• Conducting research on the topics requested by the Director General, as well as preparing proposals to the General Director on the required points.
• Contact external organizations to collect information.
• Preparing meeting minutes for meetings.
• Supervising the periodic follow-up of important and sensitive matters.
• Reception beneficiaries and responding to their inquiries.
(Financial Affairs Sector)
• Office manager for the Director of Accountant& Assets Department.
• Receiving and stamping invoices and registering them in the follow-up book.
• Follow up internal and external transactions.
• Siting up and process of invoices and cheque.
• Archive files and transactions and provide them on demand.
• Coordination with other internal and external departments.
• Book and prepare a conference room.
• Write business letters (Arabic & English), reports or office memorandum.
• Handle incoming mail and other material.
• Manage office supplies.
• Communicate verbally and in writing to answer inquiries and provide information.
• Add new material to file records, and create new records files.
• Find and retrieve information from files in response to requests from authorized users.
• Set up and maintain filing systems.
• Eliminate outdated or unnecessary materials, destroying them or transferring them to inactive storage according to the company system.
• Operate a range of office machines such as photocopiers, computers and faxes.
• Modify and improve filing systems, or implement new filing systems.
(H&R Sector)
• Responsible for Travel Authorization for all employee's project (Home Leave, Rest & Relaxation, Personal).
• Data entry (invoice, vacation, personal information)
• Follow up hiring process
• Collect, review and process resumes.
• Scheduling interviews and participation in the hiring process.
• Present the company in recruitment workshops
• Acting hiring supervisor.
• Help to organize internal and external events.
• Study the eligibility paid vacation for the international contracts
• Communicate verbally and in writing to answer inquiries and provide information.
• Administrative work between the administration and other departments.
• Write business letters (Arabic & English), reports or office memorandum.
• Manage office supplies.
• Handle incoming mail and other material.
• Add new material to file records, and create new records as necessary.
• Assist Government Relations group on various issues.
• Set up and maintain filing systems
• Eliminate outdated or unnecessary materials, destroying them or transferring them to inactive storage according to the company system.
• Modify and improve filing systems, or implement new filing systems.
• Perform general office duties such as typing, operating office machines, and sorting mail.
• Operate a range of office machines such as photocopiers, computers and faxes.
• Prepare and manage correspondence, reports and documents.
• Handle incoming mail and other material.
• Recording and following up.
• Organize and coordinate meetings
• Archiving own office and manage library materials.
• Responsible of secretarial work of receiving and making incoming and outgoing calls and coordination for the reception of beneficiaries.
• Administrative work between the administration and other departments.
• Keep records of materials filed or removed, using logbooks or computer.
• Perform general office duties such as typing, operating office machines, and sorting mail.
• Operate a range of office machines such as photocopiers, computers and faxes.
بكلوريس في ادارة الاعمال .