administritve officer / programme accountant
handicap international organization
Total years of experience :4 years, 8 Months
As I am program accountant my responsible to ensure the accounts are maintained and documented within the general rules defined by HQ of handicap international and specific rules applied to Libya whilst ensuring timely transmission to HQ each month.
I ensure all book accounts are maintained, daily accountancy is carried out, fulfill the duties of the accountant referent for mission handicap international in Libya.
Making sure about quality of the bill and supporting documents and HI finance regulation is respected and ensure that General Accounting Code are correct and all expenditure are approval by the authorized budget manager before any payment is made.
Supervises and support the work of the Administrative Assistant and make sure the process and deadline are respecting with HQ.
Takes a leadership for monthly accounting related task. E.g.
- Ensures that all the HQ requirement are met before sending accountancy to HQ during monthly closing
- Sets deadline and plan to meet accounting deadlines.
Verifies monthly and controls all 3rd party accounts (Payable and Receivable) in extracted excel sheet and monthly pre match in the accounting database, called NAVision (NAV),
I responsible to update permanent file for all contracts more then 3 months and send it to the account department at HQ and scan all contracts.
I am also responsible for monthly closing, half yearly closing and year end closing with strictly follow the closing guidelines and deadline of head office.
I am responsible for timely referring to the Administrative Coordinator in case of any major issues, mismanagement and any major problem in the accounting department.
I usually support the administrative coordinator opening and closing of bank accounts. I control daily the bank book and operates record all payment by cheque or transfer in the bank book, as well as transfer received from HQ and proceed to bank reconciliation at the end of the month and Verifies monthly and controls all 3rd party accounts (Payable and Receivable) in extracted excel sheet and monthly pre match in the accounting database, called NAVision (NAV).
I coordinate and plan with Administrative Coordinator to improve the quality of bookkeeping, head office deadlines and local government tax requirement.
And I checks regularly the bank balance (LYD and Euro) and ensures that there is a sufficient fund available for payment. Based on the needs, makes internal transfer and class supporting documents in chronological order.
I prepare timely payment for all stand red payment such as rent, utility bills.
I communicate with the Accounts department at the Headquarter (HQ) regarding regular accounting matters, NAV problem and monthly accounting comments. Only for major issues will coordinate with Administrative Coordinator.
For budget I work to keeps aware and updated on project activities and especially aware on funding schedule and accounting information changes.
And I organize Timely fund transfer for HI centers and partners and ensures that funds transferred have been received and follows the reception of acknowledgment receipt.
I worked as accountant I record all transaction in system on daily, translate the invoice from Arabic to English, contact suppliers and interpreter to line manager, follow INAS and Tax payment ز
following payable and receivable accounts to make sure all transaction and invoices are recorded and translate the to English.
following the bank accounts and make bank reconciliation monthly.
solving any issue with bank such as tracing payments or transfer money.
-My responsibility were to make sure all information required are fulfilled before any payment done such as signatures are matched the customer have enough balance .
-Make sure all customer have their ID when they are going to do withdraw money.
-Make the archive for all documents on daily.
-Make cash count at the end of each day.