Senior Finance officer
Oxfam
Total years of experience :7 years, 6 Months
• Liaise with program on the development and maintaining of partner financial requirement and management.
• Provide capacity building support to the partner re partner financial management.
• Assist program on capacity building to partners on financial system and control in compliance to OGB and donor requirements.
• Ensure financial compliance through audit check of finance reports from partner NGOs.
• Ensure compliance of program staff on grant monitoring, balances and closure of grants.
• To make regular field visits and liaise with Oxfam’s partners/beneficiaries and prepare and file visit report
• Check details of partner reports, chase reports, prepare reports and to be ensure that report from partner can be presented to the donor within Oxfam’s report to donor
• Working closely with FM, program staff and funding on donor reporting, responsible for accuracy of partner’s financial reports as a part of consolidated report
• Perform audit of partner financial to ensure financial management systems and reports of partners are of the required standard.
• Responsible for safe keeping of all records received from partner (invoices, reports…)
• To be link and coordinate financial issues between program, partners and Oxfam finance
• Communicates frequently with program and line manager to ensure that all those who need to share information are well informed.
• Share responsibility with other members of finance team of review and audit of all the payment requests, assuring it includes the entire supporting doc’s: invoices, receipts, proof of payment, procurement doc’s, and or contracts, etc.. This will require seeking appropriate authorization and insuring that all supporting documents are appropriately filed.
• Check project budgets and support program.
• Prepare information required by auditors.
•Prepare donor reports.
•Managing Partnership Finance Assistant.
Participates in the design and implementation of policies, procedures, and systems to comply with all applicable financial and accounting regulations.
Prepares journal entries and record the expenditures into the accounting software. “Field Connection”.
Closely monitors partners and office actual expenditures vs budgets to ensure that all project. Expenditures are within budget and in compliance the Donors contract.
Closely monitors partners and office actual expenditures vs budgets to ensure that all project. Expenditures are within budget and in compliance with My INGO signed contract with the partner.
Provides advice to program/project staff on matters relating to finance and keeping up with each project/program staff financial reporting in weekly manner.
Monthly and year-end Accounting software closing and supporting internal/external audit process.
Reviews cash advance requests and ensures the estimated costs are adequate, and the expected date of settlement/clearance is reasonable.
Reviews expense reports to ensure that expenditures are valid and consistent with the purpose indicated in the cash advance request, and that they are properly supported.
Maintain and reconcile Cash In Hand, Cash In Bank and Petty Cash fund. Checks. Cash and Bank balances with bank statements and cash countsheets.
Make payments for local expenses, such as bills, insurance, and local salaries.
Provides technical and financial guidance to Partners finance/project staff.
Financial monitoring / internal control: Conducts regular visits to Partners offices to perform sub-recipient monitoring tasks.
Follows up financial reports from partners, provides guidance to help ensure their timely submission.
Reconciles staff/partners advance accounts.
Handling all HR tasks for the recruitment of new staff (Longlisting, interviewing and contracting with them).
Handling all HR tasks for the termination of an ongoing staff contracts following Medair HR policy.
Managing 2 staff (Logistic assistant and a cleaner)
• Participates in the design and implementation of policies, procedures, and systems to comply with all applicable financial and accounting regulations.
• Prepares journal entries and record the expenditures into the accounting software. “Winpaccs Accounting”.
• Closely monitors partners and office actual expenditures vs budgets to ensure that all project. Expenditures are within budget and in compliance the Donors contract.
• Monthly and year-end Accounting software closing and supporting internal/external audit process.
• Reviews cash advance requests and ensures the estimated costs are adequate, and the expected date of settlement/clearance is reasonable.
• Reviews expense reports to ensure that expenditures are valid and consistent with the purpose indicated in the cash advance request, and that they are properly supported.
• Maintain and reconcile Cash In Hand, Cash In Bank and Petty Cash fund. Checks. Cash and Bank balances with bank statements and cash count sheets.
• Make payments for local expenses, such as bills, insurance, and local salaries.
• Complete asset inventory and supervise the upkeep and management of my Ngo’s material assets in Jordan.
• Provides technical and financial guidance to Partners finance/project staff.
• Financial monitoring / internal control: Conducts regular visits to Partners offices to perform sub-recipient monitoring tasks.
• Follows up financial reports from partners, provides guidance to help ensure their timely submission.
• Reconciles staff/partners advance accounts.
• Handling Remote Accountancy for running operations in Syria from Jordan office.
• Building partner’s capacity building in finance and logistics.
* Giving procurement presentation for implementing partners in Lebanon in January 2018 .