Analyst
RasGas Company Limited
Total years of experience :22 years, 6 Months
Coordinating procurement of assigned requisitions of commodities and services for the plant requirements from local and international vendors.
As an Analyst, leading and guiding Buyers and Assistant Buyers
Attending meeting with Maintenance and Shutdown Team to analyse current and future material requirements in order to schedule/plan procurement strategy
Exploring local and international markets to source materials at low cost without compromising quality and lead time.
Review and release Purchase Orders processed by Buyers & Asst. Buyers
Table of Financial Authority (ToFA) level to issue Purchase Order valued up to USD 50, 000/-.
Coordinate and process all kind of Tenders such as STC, LTC and GTC thru various stages such as preparation of ITT, advertisement, presentations and approvals etc until execution of order as per company policies and procedures
Develop and establish local and international procurements sources for assigned categories. Employ strategic procurement practices, processes and techniques to provide the best total cost supply chain solution
Review requisitions and determine technical, cost & delivery requirements. Identify suitable supply sources and negotiate terms in accordance with requirements
Manage the entire Requisition- RFQ-Award/Purchase Order- Delivery process for assigned categories and/or rigs in accordance with relevant policies & procedures with minimal supervision.
Coordinate with Operations, Engineering, and Materials groups in the development of equipment and product specifications, substitute materials and sources of supply
Maintain an awareness of trends in materials and supply prices.
Receive PRs (Purchase Requests) from end users/originators through SAP, review, analyze and coordinate with them regarding the material or services and issue RFQs to the approved Vendors/Suppliers /Agents in line with ADGAS terms and conditions and communicate the status of delivery.
Receives bids/quotations from the bidders.
Open the bids, stamps, check, and maintain the quotations in the SAP System and prints out bid summaries.
Evaluate Bids & determine the successful vendor for award of order.
Create & issue Purchase Order to the selected vendor.
Expediting and follows up with suppliers on the status of order until delivery & sort out any discrepancy/rejections.
Assisting Senior Buyers and Lead Buyers in tender preparation and opening, to evaluate quotations and prepare bid summaries, considering aspects such as quality, make, specs, price, lead-time, availability of material, delivery and services etc.
Arranging meetings with bidders for more clarifications, negotiate terms and conditions.
Coordinating presentations by the suppliers with the users, as required.
Maintain all records related to Procurement such as bid summaries, Annual Purchasing agreement, vendors performance report e.t.c.
Prepare and send Material Requests through Passport System for lubes/oil/stock items for routine works to ADMA OPCO Main Stores and collect the material with Delivery Note, check the quantities and signed delivery note and issued to the end users as and when required, accordingly update the records in the system also.
Prepare Work Requests to the concerned Workshops / Dept. to carryout various jobs as per the end users request.
Allocate and update Fleet Nos. for Adma Opco & Adgas Light/Heavy Duty Vehicles & Mobile Plants.
Prepare and keep original documents in order to produce to the authorities as and when required.
Prepare documents (Security Passes and Registration documents) for inspection, repair and obtain roadworthiness certificate, and send them to Traffic police with original documents for renewal.
Completion of renewal, receive back original documents from Traffic police and update in the Computer system, file, and ensure copies of renewed documents are kept in the vehicles.
Process Payment of Contractors Invoices (IPC), Service Orders, Work Request, Work Orders and Budget preparations etc. through Adma Opco’s Passport System
Prepare meeting schedule and coordinate meetings with Adma Opco and Contractors.
4. Worked as a Buyer (Spare Parts
Issue Purchase Enquiries for Spare Parts for Heavy/Light duty Vehicles, Mobiles Plants etc. to various suppliers/manufacturers Agent, as per the purchase requisitions received from end users.
Receive quotations from the suppliers and evaluate the prices, spec., Part No. and lead-time of delivery, request samples if required and acceptable, confirm order and issue LPO as per agreed terms and conditions.
Receive delivery note with materials, inspect and dispatch to end users at site and keep records updated.