Manager of Planning & Outsourcing operations
Wanfa ready-made clothes and accessories
Total years of experience :17 years, 1 Months
Supervise the performance of planning specialists in performing their daily tasks.
Responsible for presenting planning department activities and results to top management.
Responsible for preparing monthly KPI for 7 subsidiary companies, to evaluate the extent of the obligation to provide the needs of raw materials in timely manner.
Forecasting for raw materials depend on historical data and next year sales forecast.
Prepare schedules for purchasing and supplying raw materials for 7 subsidiary companies depend on production plans & Follow-up production plans deviations.
Follow-up warehouse capacity to supply orders smoothly.
Follow-up daily the situation of the materials which passed the stock red-line showing reasons with related persons and try to suggest solutions with full flexibility to cover the changes in the production.
Issuing weekly report showing the critical raw materials to purchase department.
Contact purchase department to accelerate supplying of raw materials as necessary.
Issuing report showing the deviations between stocks draw & the actual production.
Issuing a quarterly report showing the actual production & comparing with sales forecast.
Follow-up rejected items with purchasing department and quality control management.
Participate in the Supply and Operation Process (S&OP) activities.
Issuing PR on ERP system to supply raw materials on time according to inventory levels, production, sales forecast and financial plan (annual budget limits).
Follow-up pending requests in purchasing department.
Changing inventory levels based on supplying lead-time according to delivery dates, PO data and purchasing department informations.
Periodic verification of the difference between the stores records and the actual stock for the raw materials & finished products.
Analyzing inventory and resolving discrepancies, interacting with cross functional in-house teams.
Planning accurate inventory levels (expiration, non-moving items, inventory turnover, overstock, etc.).
Establishing the proper safety stock levels, reorder points.
Follow-up & control inventory levels to every item according to item nature and its relation with production processes.
Suggesting transferring alternative items from subsidiary company to another in the group to reduce purchase quantity or cancel it, in coordination with technical person at each company.
Continues analyzing Material Requirements Plan for repetitive production materials to releases PR quantity according to economic order quantity (EOQ).
Follow-up carefully & closely stocks of raw materials.
Issuing PR to supply non-operational items (assets, spare parts, tools & etc.) according to maintenance plan (emergency, corrective, breakdown, preventive, routine & etc.), status (life & capacity), annual substitute plans and annual budget.
1. Analyse information on the performance of the procurement suppliers program.
2. Accounting analysis to increase inventory size, reduce the tuning, improve customer service.
3. Offer with planners for the supply chain
4. Design or implement supply chains that have business strategies adapted to changing market conditions, or cost reduction strategies.
5. Develop procedures to coordinate supply chain management with other functional areas, such as sales, marketing, financing, production, or quality assurance.
6. Implementation of new operations
7. Management of the activities related to the six items - planning of material requirements, inventory control, and storage of quantities received.
8. Hold meetings with US suppliers performance metrics, to provide feedback on performance, or an earlier date.
9. Performance monitoring
10. Negotiate prices (with) suppliers, sellers, or shipping.
11. Search for external and local suppliers of raw materials and some through notes and boxes
12. Preparation and follow-up of all commercial correspondence with suppliers and available with quotations and care of foodstuffs and samples of materials for purchase and installation of orders and conditions of shipping and delivery and papers necessary for customs clearance and so on until the completion of purchases and receipt of goods.
13. Negotiate with suppliers to collect the lowest price at the highest specifications and facilities animals.
14. Coordinate with the financial management to spend the value of the purchase contracts in the time agreed upon with the suppliers.
15. Follow-up inventory levels of raw materials and trees.
16. Coordination with the warehouses to receive the materials in accordance with agreed quantities
17. Coordinating with customs agents to ensure that the goods reach the company at the lowest cost of travel conditions.
18. Coordinate with Quality Management to examine the materials received and ensure compliance with the agreed specifications.
19. Studying the statistical statistical insurance records of the Department upon request upon arrival.
20 - Accounting Department - Project Management - Human Resources Management -
21. Direct affairs on procurement work and organization
22. Preparation of quality procedures related to the management of procurement and compliance and preparation of instructions emanating from them ..
23. Participate in the reception of experts leaders and their meetings with the Department.
24. Solve all problems related to procurement.
25. Documentation of all processes related to procurement management
26. Preparation of regular and periodic work reports on procurement management
Achievements:
- Restructuring departments.
- Organize and save time.
- Introducing new suppliers and controlling supply movement with old suppliers.
- Reduce supply to customers.
- Introducing new operations in each department.
- Reduce inventory of raw materials and half complete and complete.
• REP System: Axapta System.
- Receiving shop orders from different models and items.
- Analysis sales reports.
- Check inventory stores of the required models and items and send them available to shops.
- Auditing raw materials (fabrics, yarns, cups) and comparing them with quantities required for the required line.
- Putting the production plan (quantities - models) based on the requests of the shops and review of the stocks and priorities.
- Delivery of the production plan to the operating section and discussion of the plan for the start-up.
- Follow up the operation of the production plan in the productive sections (cutting - production lines - quality - iron - pricing - packaging).
- Follow up the arrival of the goods to the shops.
- Follow up the movement of selling different varieties in shops, especially slow movement and non-mobile.
- Conversion of slow moving items and non-moving shops to increase sales.
- Make reports to compare between sending to the shops and moving sales.
Achievements:
- Increase product productivity.
- Increase the supply of shops of the required items.
- Move the stagnant varieties of shops among them.
- Introduce new processes on production to reduce time.
• ERP System: SAP System
• Receiving the forecasted annual production plan from the production-planning department after confirming the marketing and sales departments on this plan.
• Issuing the forecasted annual Bill of Material (BOM) that the production need on batches (12 months) according to the actual materials consumption that the production lines consumes for each item/material for all production phases.
• Sending the final material plan to the budgeting department to confirm its value.
• Handling the Bill of Quantity (BOQ) to get the final materials needed to start issuing the required purchase requisitions accordingly.
• Sending the purchase requisitions to the purchasing department with delivery schedule for each item for its related supplier containing the expected in stock date (EID) to get these materials on time to achieve the customer and production requirements on time.
• Following up the expected in stock date (EID) with the purchasing & logistic departments to make sure that the materials received on time.
• Following up the consuming of the planned items that the production consumes monthly by the reports that issued for that.
• In case of any deviations in consuming the materials by increasing or decreasing its consumption for the next months that will change the quantity needed accordingly, I highlight this issue with purchasing team and send updated quantity and delivery schedule accordingly.
• Issuing the reports which needed to follow up the inventory level for the items & the period (No. of months) that this on-hand inventory (Stock) will cover from the planned quantity for these items. (The Ordering Point / Level for the local items not less than one month & for the external (imported) items it depends on the supplier lead-time.
• Issuing the required reports to my boss and the top management.
• Trouble shooting on production situations & problems.
Achievements:
- Reducing stocks in warehouses and companies.
- Providing a safe deposit of raw materials in the industry.
- Contributing to reducing the role of purchase order from planning to procurement.
• ERP System: Axapta System.
- Receiving the customer orders from the sales department.
- Start checking the on-hand inventory from the products that the customer need & reply to the customer with the instock quantity.
- Preparing the production plans for production departments based on the shortage quantity of customer orders and according to the available capacity of the production.
- Following up the production process (Work in process) till being finished goods and adding them on the warehouse.
- Issuing the required reports (monthly and weekly) about the production process indicating the situation of achieving the production plans that we sent.
- Work on the evaluation and follow-up performance.
- Preparation of plans in the light of the information available in the framework of general principles for planning
- Prepare the required studies on the requirements of the work, a study of the obstacles, the study of the activated solutions .
- Prepare the required reports and highlight the results and make the necessary recommendations .
- Issuing the budget plans and programs before implementing this plans.
- Study the potential problems that may affect the achievement of the goals and develop plans to avoid them before they happen .
- Develop the methods of monitoring the plans that have issued to achieve the goals which required for those plans .
- Discuss the results of the planning stidies with my officials.
- Trouble shooting for all production problems.
Achievements:
- The production line has been modified to increase production rates.
- Production increased by 100%.
- Decreased reduction in production.
- The raw material stocks were reduced from 35 tons to 1 ton.
- Increase the rate of fulfillment of customer requests by 85% .
• ERP System: Oracle System.
1. Receiving Customer Orders from the planning material department with Schedule plan for these orders which will be planned starting with the priority deliveries, then calculating the volumes of production required.
2. Reviewing the existing raw materials from the warehouse to meet the required quantities of production.
3. After insuring that all the materials are on-hand without any missing, I prepare the materials release requests, then sending the schedule plan to the production to book capacity for these orders to start production accordingly.
4. Before sending the orders to the lines I send these orders to the Mode lest department to make the patterns needed for Cutting room ( which the cutting department will cut the orders accordingly).
5. Issuing The trim cards to the production lines which includeaspecification for the orders which will be produced (i.e. it contains swatches or samples from the raw materials that will be used in production lines.
6. Follow up the productivity of production lines to follow the deviations
in production rates.
• ERP System: Axapta System.
**** Export job description ****
Receiving the shipping policy from the planning department.
Issuing the Letter of Guarantee to the bank to pay the suppliers invoices.
receiving a hard copy from the supplier invoice and deliver it to the customs to finalize the customs clearance.
Following up the goods till receiving it in the company's warehouse.
**** Planning material job description ****
Receiving the customer's delivery schedule (or buying minutes) which include the garments qtys and delivery.
Receiving the orders and specifications from the customer by our sales dept.
Issuing bill of materials (BOM's) and Material Analysis according to the customer's specifications & materials, then begin to calculate the bill of quantity (BOQ) to calculate the materials need after deducting the stock ones from our need to get final need from the materials that we have no stock .
Issuing Purchase Orders & sending delivery schedule to the supplier containing the expected instock date (EID) for each material to get these materials on time (usually we should receive the materials before the customer delivery date by 4 weeks to achieve its delivery o time without fail.
Following up the EIDs with the purchasing & logestic departments to ensure that the materials will be received on time .
Preparing the orders to production after ensuring that all the materials are on hand & loading these orders on a plan which will be planned according to the delivery priorities for these planned orders.
Following the work streams between the production and different departments within the factory.
Year prep good percentage of 71% first year a good percentage of 69% The second year a good percentage of 69% The third year of a good percentage of 68% The fourth year a good percentage 69.12% Appreciation of the public good percentage