إيهاب دبور

Responsible for the organization and coordination of Board of Directors Executive Committee, all CEO office operations, procedures and resources to facilitate organizational effectiveness and efficiency, Arabic translation of corporate website, Arabic proof reading \[i.e. Board of Directors meeting minuets, reports, presentations, press releases and government entities letters\].

Responsible for the organization and coordination of office operations, procedures and resources to facilitate organizational effectiveness and efficiency.
 Assign and monitor clerical, administrative and secretarial responsibilities and tasks among office staff
 Allocation of resources to enable task performance
 Coordinate office staff activities to ensure maximum efficiency
 Organize orientation and training of new staff members
 Coach and train office staff in different facets of work
 Design, implement and maintain filing systems
 Establish procedures for record keeping
 Ensure security of data through maintenance of its CIA aspects (Confidentiality, Integrity, Availability)
 Ensure office policies and procedures are being adhered to
 Analyze and monitor internal processes
 Implement procedural and policy changes to improve operational efficiency
 Prepare operational reports and schedules to ensure efficiency
 Monitor and maintain office supplies inventory and Asset Management tools
 Manage internal staff relations

 Coordinate and follow up with fellow PA team members on the assigned tasks
 Handle the President’s calendar for internal and external appointments
 Maintain the department’s leave plan and training schedule
 Act as a focal point for the departmental messenger to ensure smooth delivery and flow of his schedule according to availability
 Handle all routine and non-routine business correspondences
 Collect the departmental event calendar to ensure that the team is properly coordinated and aligned in each section’s events
 Organize travel arrangements for the President and the Executive Team
 Work closely with Department Managers and Section heads and assist in discussing any projects under media, publications, communications, conferences and exhibitions which might require the President’s input and involvement
 Handle the departmental bulletin board and serve as focal point in providing updated information Assist on sponsorship on conferences, events, sport matches, school events, etc.
 Assist on sponsorship of conferences and events.
 Handle translation of documents from English to Arabic and vice versa.

 Perform administrative duties related to Human Resources \[i.e. employment contracts, induction, leaves, final settlement, letters to various bodies, immigration formalities etc., \]
 Create and maintain filing systems
 Handle all office correspondences.
 Answer telephones and handle in an appropriate manner
 Maintain Managing Director's calendar.
 Co-ordinate with the various departments of the company
 Follow-up the assignments provided to various departments in the company
 Setup Managing Director's travel arrangements
 Handle all the arrangements for the company’s international Visitors
 Assigned as the BOD secretary and in charge of all documentation and preparation of the Board Meeting.
Summaries of Responsibilities as Project Manager in 2004 for Al Jazeera Web Portal
 Coordinate with Al Jazeera Satellite Channel for tapes and telecasts of daily interactive programs \[interviews, special programs\].
 Record, edit and final proof of data to be published on the Portal.
 Transcribe audio material from the recording studio into digital word format for publication onto Aljazeera’s web portal.
 Focal point between Al Jazeera.net and Afkar to ensure the quality produced met with the clients requirements in terms of quality and time schedules \[i.e 72 hours from actual broadcast\].
 Coordinate with the client for receipt and submissions.
 Prepare monthly reports on the workflow for Executive Management.
 Prepare invoices for the client and reviews and approve invoices for the subcontractor.
 Preparation of work flows, report formats and user manuals for use of website and internet.
 Translated documents from English to Arabic

 Responsible for monitoring the receipt, control and distribution of all incoming and outgoing documents as specified in the procedures manual
 Maintain up-to-date Database register showing document details and revision status
 Prepare transmittals, track sheets, letters and other documents
 Ensure movements of drawings/documents for proofs and finalization to the department prior to sending it to the press
 Liaise with overseas distribution agents, prepare reports for reconciliation
 Ensure all client details, documents, drawings and correspondence is duly filed according to the filing system as specified
 Handle Material Coordination between the production departments and vendors within the Middle East

Promoted to Training Coordinator in 1996
 Responsible for preparation, design and implementation of programs related to Competency Management.
 Arrange training for internal employees and external contracts.
 Arrange Flight and Hotel reservations.
 Ensure all details in terms of study material, computers, projectors, refreshments etc., are arranged well in advance.

Assigned on an overseas project to Saudi Arabia in 1998 as a Branch Manager to set up the office and related logistics.

Summaries of Responsibilities:
 Setting up the office based on the laws and regulations of KSA Government Authorities.
 Procurement of all office-related equipment.
 Coordination with manpower agencies for human resources.
 Interaction with clients.
 Design & Maintain an up-to-date database

Relocated to Egypt as the Asst.Manager Corporate reporting to the General Manager in 1999.