Office Manager (HR, Recruitment & Admin)
Glowork
Total des années d'expérience :16 years, 2 Mois
Human resources function Including maintenance of employee files; preparation of offer letters/experience letters/clearance letters/contracts/termination letters; employee induction; time attendance; staff disciplinary matters, end of service papers.
Procurement of supplies and services to Glowfit & Glowork (whenever needed).
Manage Glowork/Glowfit office environment and infrastructure including cleaning and maintenance.
Manage the routine of the driver including scheduling and coordination.
Implement appropriate policies and procedures to safeguard the assets and employees of the company.
Flight reservations/bookings for company employees & CEO.
Coordinate & facilitate department heads to ensure smooth running of operations.
Provide office supplies & services in a timely and efficient manner as required by different departments.
To maintain inventory at company villa.
Issuance of employee’s insurance cards in collaboration with insurance company.
Producing attendance reports and statistics using computer software (ASWAQ);
Renewal of company certificates.
Forecasting levels of demand for services and products to meet the business needs and keeping a constant check on stock levels;
Conducting research to ascertain the best products and suppliers in terms of best value, delivery schedules and quality;
Liaising between suppliers, manufacturers, relevant internal departments;
Identifying potential suppliers, visiting existing suppliers, and building and maintaining good relationships with them;
Negotiating and agreeing contracts and monitoring their progress, checking the quality of service provided;
Processing payments and invoices;
Keeping contract files and using them as reference for the future;
Forecasting price trends and their impact on future activities;
Giving presentations about market analysis and possible growth;
Developing an organization’s purchasing strategy;
Producing reports and statistics using computer software;
Evaluating bids and making recommendations based on commercial and technical factors;
Ensuring suppliers are aware of business objectives;
Attending meetings and business conferences;
Training and supervising the work of other members of staff.
Developing HR planning strategies with line managers by considering immediate and long-term staff requirements;
Recruiting staff by preparing job descriptions and job adverts; deciding on how best to advertise;
Short listing applicants for interview using a variety of selection techniques including psychometric testing Interviewing shortlisted candidates
Advising on pay and other issues, including promotion and benefits; administer payroll and maintain staff records;
Interpreting and advising on employment legislation; develop and implement policies on a variety of workplace issues e.g. disciplinary procedures, absence management, working conditions, performance management and equal opportunities;
Listening to grievances and implementing disciplinary procedures;
Analyzing training needs in conjunction with line managers; planning and delivering training, including staff inductions,
1. Develop recruitment materials
•Assist the General Manager in developing job descriptions.
•Update organization structure as and when required.
•Develop testing tools for recruitment.
2. Workforce planning
• Control, maintains and updates manpower plan and prepares related monthly and weekly reports.
3. Workforce market
• Search workforce market.
• Identify suitable recruitment channel for the organization.
4. Issue recruitment notices
• Designs recruitment advertisements.
• Draft employment offer letter and contracts for selected candidates & Internees.
5. Selection process
• Screens applicants for basic compliance with position qualifications, summarizes CVs for easier evaluation by the departmental heads.
•Meets walk-in applicants, collects and assesses CVs.
• Obtains and assess all certificates and testimonials of the candidates.
• Ensure all vacancies are filled with the suitable candidates within the targeted time.
• Interview candidates up to supervisor’s level and provide feedback to both HR Manager and Line Manager.
• Ensure all recruitment policies, procedures and techniques are adhered to and recommend improvements.
• Forwards collected CVs to the concerned departmental heads for evaluation and interviews.
• Conducts new employee orientation and apprises employee of benefit options.
• Types employment contracts, and issues engagement advice.
6. Recruitment record
• Coordinate manpower planning process and maintain manpower records.
• Establishes and maintains files and records on an ongoing basis.
7. Inventory candidates
• Maintains an active and organized data of applicants for various positions.
8. Reports
• Generates recruitment related reports.
9. Payroll
• Responsible for payroll also.
• Compensation Management System & Performance Management System
Administrative Responsibilities:
• Assist in the establishment of linkages with community resources.
• Ensure compliance with all agency policies.
• Practice effective time management and communication skills.
• Demonstrate positive role modeling for clients and contribute to the health, wellbeing and comfort of employee’s community.
Masters in Business Administration with Specialization in Human Resource
2005 DCS (Diploma in Computer Software) (Grade A+) Bestian college of Commerce Jalal-pur-jattan (Gujrat)
2002-2004 B.Com ( IT) (894/1500) The Punjab University
1999- 2001 Intermediate (692/1100) Board of Intermediate & Secondary Education Gujranwala.
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1998 CCA ( Computer Certificate Applications) (Grade A+) Swedish Institute of Computer Sciences Gujrat.