Office Manager for Executive Board
ICOM
مجموع سنوات الخبرة :13 years, 10 أشهر
- Serve as right-hand of the Chairman/CEO
- Discreet handling of confidential information
- Proofread and edit documents
- Participate in brainstorming sessions for various projects
- Assist with development and preparation of budgets for specific projects of the organization
- Update contacts and articles in the database, using database to export information, merge letters, make contact lists, produce labels, and prepare group emails
- Assist with filing and organization of information.
- Maintain the office calendar, including the schedule for the President.
- Maintain Chairman/CEO/GM’s CV, training and technical assistance schedules, and notebooks
- Help in all projects assigned for Chairman/CEO/GM.
- Setting, reviewing and following all Chairman/CEO/GM meetings minutes in ICOM premises or outside.
- Arrange Chairman/CEO/GM database.
- Manage Chairman/CEO/GM's Schedule
- prepare the meeting agenda and provide needed background information to the Chairman/CEO/GM
- Arrange Travel
- Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
- Maintains Chairman/CEO/GM's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
- Represents the Chairman/CEO/GM by attending meetings in his absence; speaking for the executive.
- Completes projects by assigning work to clerical staff; following up on results.
- Prepares reports by collecting and analyzing information.
- Secures information by completing data base backups.
- Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
- Contributes to team effort by accomplishing related results as needed
