Sales & Marketing Coordinator
Qatar National Convention Centre
مجموع سنوات الخبرة :30 سنة, 4 أشهر
• Handles phone inquires; arranges callbacks and appropriate follow-up.
• Support to the Director of Sales & Marketing and managers with the coordination of sales trips, conferences, exhibitions and tradeshows as required.
• Handles independent emailing and correspondence.
• Arranges travel requirements i.e. flight bookings, transfer, itinerary, hotel accommodation, allowances, etc. and prepares travel claim/expense reports.
• Prepares reports, back up documents and makes PowerPoint presentations.
• Setting up meetings or sales calls with clients and managing diaries.
• Manages daily calendar and arranges meeting appointments.
• Promote customer relations by displaying a positive attitude, identifying needs and meeting client expectations.
• Obtaining client feedback and addressing any issues or concerns through liaison with the concerned department/s or provision of required information.
• Recording and updating of accurate information gathered on project assignments.
• Conducting ground research work for sales reference kits, bidding document and other collaterals.
• Maintains control of promotional items, using inventory tracking method and re-order system.
• Building an image library & reporting of work undertaken and completed.
• Developing, importing and updating the EBMS account contact database on centre affiliates, Middle East suppliers, general and trade media, and prospective leads through research and coordination via e-mails and phone calls.
• Maintaining high level of system administration skills to maximize usage of database intelligence at all times.
• Serves as reliever in the absence of the Executive Assistant.
• Performs other duties as required.
• Drafts and types memos and external correspondence.
• Handles independent emailing, filing, sending letters or documents by courier, logging incoming and outgoing files and other clerical duties such as faxing, photocopying, binding, etc.
• Manages daily calendar and arranges meeting appointments.
• Arranges travel requirements i.e. flight bookings, transfer, itinerary, hotel accommodation, allowances, etc. and prepares travel claim/expense reports.
• Prepares reports, back up documents and makes PowerPoint presentations.
• Prepares meeting agenda and takes minutes of meetings.
• Requests for office stationery and supplies and generates purchase order requisitions.
• Follows-up pending issues and requirements and maintains an organized filing system.
• Organizes existing vendor & advertising contacts & renewals, etc. for more efficiency and develops and maintains relations with business suppliers.
• Maintains department budget & expenditures.
• Maintains the Event Activity and tracking systems, entering information from Marketing Department members related to source, level of support, outcomes, etc.
• Maintains activity reports and evaluation of all trade show and exhibition that the College participates in.
• Supports the work of the Event & Marketing Specialists and its designees.
• Manages guest relations, including email contacts, invitations, phone calls to facilitate official travel and event participation, prepares welcome bags, etc.
• Facilitates local transportation & international travels.
• Tracks down media and ad placements, and assists with the maintenance of promotional items.
• Performs other duties as required.
• Provided administrative support to the Head of Material Management department which includes arranging meetings and appointments, prioritizing tasks, maintaining incoming & outgoing correspondence log.
• Kept an accurate and detailed record of all departmental activities, compiles reports of annual budget requirements, etc.
• Maintained a proper filing system and registers for immediate access with minimum delay.
• Maintained accurate record of hospital equipments/supplies distributed.
• Made presentations and prepares agenda for meetings, files, records, etc.
• Handled telephone calls, made out-going calls, and did phone inquiries as needed.
• Typed and prepared all kinds of correspondence. In addition to the routine memos and correspondence concerning staff.
• Scheduled meetings and appointments.
• Prepared monthly time sheets, overtime sheets, leave requests, sick reports, and maintained annual leave schedule.
• Managed the Department's reception area. Greets and directs visitors, vendors, job applicants, clients and guests.
Performed other duties as required.
Duties Performed as a Preschool Teacher
o Teaches basic skills such as colors, shapes, numbers and letter recognition, phonics, reading, personal hygiene, and social skills.
o Organizes and leads activities designed to promote physical, mental and social development, such as games, arts and crafts, music, storytelling, and field trips.
o Adapts teaching methods and instructional materials to meet students’ varying needs and interests.
o Confers with other staff members to plan and schedule lessons promoting learning, following approved curricula and enforce all administration policies and rules for behavior and procedures for maintaining order.
o Identifies children showing signs of emotional, developmental, or health-related problems, and discuss them with supervisors, parents or guardians, and child development specialists.
o Meets with parents and guardians to discuss their children’s progress and needs, determine their priorities for their children, and suggest ways that they can promote learning and development.
o Observes and evaluates children’s performance, behavior, social development, and physical health.
o Attends professional meetings, educational conferences, and teacher training workshops in order to maintain and improve professional competence.
Duties Performed as a Department Coordinator
o Develops and creates educational programs that caters to the needs of every learner and conforms to school standards.
o Plans and conducts activities for a balanced program of instruction, demonstration, and work time.
o Provides instructional leadership to ensure that the school program is responsive to students needs and complies with ministry requirements.
o Helps promote equality and diversity as part of the culture of the organization.
o Serves as primary contact to all department issues and attends weekly faculty meetings and serves as preschool chairperson along with the principal/administrator.
o Actively promotes excellence in the classroom and establishes a school environment where active, individual learning and progress for all students is the norm.
o Teaches World History and Philippine History subject to middle school and high school students.
o Prepares and plans lessons in accordance with the school curriculum and maintains a plan book outlining current lessons and a quarterly plan for instruction.
o Test, evaluates and monitors students' effort and achievements in accordance with the school's established assessment and grading procedures and adjusts teaching strategies accordingly.
o Familiarizes the students' past academic records and addresses individual student needs as necessary.
o Monitors, advises and assists in the pastoral care of the students.
o Works in a positive, professional, supportive manner and develops a collaborative and team approach to enable the school to achieve its stated philosophy and its specific goal.
o Teaches basic skills such as colors, shapes, numbers and letter recognition, phonics, reading, personal hygiene, and social skills.
o Instructs children in activities designed to promote social, physical, and intellectual growth.
o Establishes clear objectives for all lessons, units, and projects, and communicate those objectives to children.
o Prepares materials and classrooms for class activities and demonstrate activities to children.
o Plans and supervises class projects, field trips, visits by guests, or other experiential activities, and guide students in learning from those activities.
o Provides a variety of materials and resources for children to explore, manipulate and use both in learning activities and in imaginative play.
o Supervises, evaluates, and plans assignments for teacher assistants and volunteers.
o Administers tests to help determine children's developmental levels, needs, and potentials.
o Teaches elementary subjects such as Social Studies, English and Science
o Handles club moderatorship and scouting related activities
o Assigned as faculty facilitator vice-chair for in-service trainings for teachers.
o Assists in the academic coordinator in preparing for the monthly activities in school for the school year.
o Assists in the seminar workshops for faculty development program in our school.
o Provides tutorial services to young children and adults.
o Actively promotes excellence in the classroom and establishes a school environment where active, individual learning and progress for all students is the norm.
o Prepares and plans lessons in accordance with the school curriculum and maintains a plan book outlining current lessons and a quarterly plan for instruction.
o Tests, evaluates and monitors students' effort and achievements in accordance with the school's established assessment and grading procedures and adjusts teaching strategies accordingly.
o Familiarizes the students' past academic records and addresses individual student needs as necessary.
o Monitors, advises and assists in the pastoral care of the students.
o Works in a positive, professional, supportive manner and develops a collaborative and team approach to enable the school to achieve its stated philosophy and its specific goal.
With GPA of 1.85 with 1 being the highest and 5 being the lowest.