ADMIN & HR AND PROCUREMENT ASSISTANT
SPRINT DOCUMENTS SERVICES . DUBAI
Total years of experience :26 years, 1 Months
• Lead full-cycle recruitment operations encompassing job advertisements, candidate screening, interviews, and facilitating seamless onboarding for new team members.
• Create and execute HR policies, protocols, and innovative initiatives that harmonize with the company's vision and values.
• Manage employee benefits administration and guarantee adherence to labor laws and regulatory requirements.
• Address employee relations issues, handling grievances, and managing disciplinary procedures when necessary.
• Supervise the upkeep of office facilities, equipment, and supply management to ensure smooth operations.
As the operational portfolio manager for BRSP in Balochistan, I oversee human resources, procurement, contracts, administration, logistics, compliance, and monitoring and evaluation. I've effectively managed donor grants, community procurement, and infrastructure activities, as well as agricultural cooperatives. Field missions assess program/project performance, institutional analysis, and fiduciary aspects. I collaborate closely with management and project managers to maintain a healthy work environment, optimize stock levels, enhance efficiency, and reduce costs.
In human resources, I've revamped salary bands and grades, developed job descriptions, and implemented compensation and reward policies. I introduced potential management frameworks and individual development plans, ensuring compliance through regular sessions and FAQ documents. Additionally, I manage recruitment, payroll, benefits, performance appraisals, and induction sessions. I've established key performance indicators and strengthened organizational governance while managing ERP modules for HR functions.
For procurement and contracts management, I oversee procurement activities, develop annual procurement plans, and ensure timely implementation and compliance with donor agency policies. I negotiate contracts, manage national and international procurement processes, and provide strategic advice to procurement committees. I've established tracking systems, facilitated capacity building for community institutions, and effectively managed contract administration.
In administration management, I collaborate with management to deliver administrative support, ensure compliance with regulations, and draft annual administrative budgets. I also oversee logistics and supply chain management, streamline inventory management, maintain fixed assets, and manage fleet vehicles. Additionally, I ensure efficient supply chain maintenance for medical supplies and manage warehouses at provincial and district levels.
Regarding security and legal affairs management, I oversee security operations, conduct risk assessments, and ensure proper training for security personnel. I arrange security briefings for new staff and coordinate with law enforcement agencies for necessary clearances. I provide legal advice on compliance issues and review agreements and contracts in consultation with legal advisors.
Overall, I ensure effective management across all operational areas, fostering compliance, efficiency, and organizational growth within BRSP's operations in Balochistan.
Human Resource Management, Procurement & Contract Management, Admin & Logistics
Successfully supervised administrative, and procurement-related aspects of all supported programmes/projects in Balochistan. Provided administrative & logistical support to all programmes/project for smoothly running the activities at provincial/district levels. Plan and evaluate performance of staff, establish performance measures and personal development goals, monitor performance, and deliver coaching to the staff for improvement and development. Reviewed procurement plans/programmes annual work plans and budgets (AWPB) to match financial and procurement related inputs in the AWPBs. Reviewed the projects documentations; request for proposals (RFP), technical evaluations; draft contracts and contract administration and management and advised Chief Executive Officer accordingly for further actions as per the BRSP’s/donors’ guidelines and procedures under the applicable policy framework of GoP. Functioned in close collaboration with the management to retain healthy work environment and optimum stock level, enhance overall efficiency and reduce operational cost.
Human Resource Management, Procurement & Contract Management, Admin & Logistics
Maintaining physical and digital personnel records like employment contracts and requests. Update internal databases with new hire information. Create and distribute guidelines about company policies. Gather payroll data like bank accounts and working days. Publish advertisement for job. Schedule job interviews and contact candidates as needed. Prepare reports and presentations on HR-related metrics like total number of hires by department etc. Develop training and onboarding material. Respond to employees’ questions about benefits (for example, number of vacation days they’re eligible for).
Take overall responsibility to provide logistics and administrative support for smooth functioning of program activities. Ensure safe custody and disbursement of petty cash amount as per financial policy and procedures. Make proper documentation of all petty cash disbursements and submit to replenish the fund. Act as focal point for requisitions received for the procurement of goods and logistics services for the main and field offices by issuing tenders and POs after completion of the procurement cycle as per rules. Ensure best prices and best value for money in all procurement and logistics activities. Ensure timely and quality procurement and logistics services provision according to the project’s duration.
Manage all logistical arrangements ensuring proper quality control, specification compliance, monitoring and verification of deliveries, plus timely delivery to the end user. Liaise with/guide the end users on the development of TORs/Specifications for the tender documents and ensures timely publication/distribution of ITBs/RFPs or RFQs for maximum dissemination to the intended bidders. Ensure to submit invoices received for the goods delivered/services rendered to financed department after verification along with supporting documents. Prepare, modify and amend institutional contract, lease contract, rental agreement, fuel and vehicle contracts, case reports etc. with regard to main and field office. Keeping record of Program staff such as Mangers/Team Leader/s field visits, visits analysis and Follow up.
Maintain records reports for attendance, Salary Administration, Stationary indents, disbursement as required. Conducting recruitment & selection activity. Training & development Activities. Keeping, maintaining & updating. Personal Files/records of project employees. Job responsibilities and renewal of contracts. Conducting personal interviews & performance appraisals
Performs many administrative support, organizational and customer service tasks to ensure the professionals they assist have all of the resources they need. Their duties and responsibilities include:
• Answering phones and directing the calls to the correct people.
• Greeting visitors and directing them to the appropriate section.
• Managing multiple or complex calendars for meetings, travel and personal commitments.
• Making travel arrangements for in-office professionals and a special visitors.
• Sitting in on meetings to take minutes.
• Creating memos, reports and agendas as needed.
• Negotiating with suppliers and vendors to gather quotes, order supplies and maintain office inventory.
• Preparing financial statements, invoices, letters and statements.
• Disseminating memos, reports and other information to relevant colleagues.
As event manager plan and organise promotional, business and social events. Responsible for running a range of events, ensuring the target audience is engaged and the message of the event is marketed properly. Organize conferences, seminars and exhibitions, as well as parties and corporate incentive trips. Manage the whole process from the planning stage, right through to running the event and carrying out the post-event evaluation. Working as part of a team.
Main Responsibilities
• Liaise with clients to find out their exact event requirements.
• Produce detailed proposals for events (including timelines, venues, suppliers, legal obligations, staffing and budgets)
• Research venues, suppliers and contractors, then negotiate prices and hire.
• Manage and coordinate suppliers and all event logistics (for example, venue, catering, travel)
• Liaise with sales and marketing teams to publicize and promote the event.
• Manage all pre-event planning, organizing guest speakers and delegate packs.
• Coordinate suppliers, handle client queries and troubleshoot on the day of the event to ensure that all runs smoothly and to budget.
• Manage a team of staff, giving full briefings.
• Organize facilities for car parking, traffic control, security, first aid, hospitality and the media
• make sure that insurance, legal, health and safety obligations are followed.
• Oversee the dismantling and removal of the event and clear the venue efficiently.
• Produce post-event evaluation to inform future events.
• Research opportunities for new clients and events.
Main Responsibilities
• Working closely with the principal on a daily basis to ensure the smooth overall operation of the school.
• Supporting committees of staff and parent that function to improve the learning and social environment of the school for the students.
• Teaching classes, developing rapport with the students, handling discipline issues and filling in for the principal when required.
• Resolving conflicts between students, teachers, parents or combinations of conflicts between various individuals.
• Assisting in yearly teacher evaluations, assisting in providing guidance to staff and students, and encouraging a positive climate in the school.
• Directing assemblies and other special gatherings of students for events throughout the year.
• Developing emergency response plans for schools as required by state and federal education agencies. Filing reports and updating as required.
• Record keeping as required through the use of various logs, tracking records, computer programs, inter or intranet software or other programs.
Main Responsibilities
• Compile, verify accuracy and sort information according to priorities to prepare source data for computer entry
• Review data for deficiencies or errors, correct any incompatibilities if possible and check output.
• Research and obtain further information for incomplete documents.
• Apply data program techniques and procedures.
• Generate reports, store completed work in designated locations and perform backup operations.
• Scan documents and print files, when needed.
• Keep information confidential.
• Respond to queries for information and access relevant files.
• Comply with data integrity and security policies.
• Ensure proper use of office equipment and address any malfunctions.
Main Responsibilities
• Maintain a calendar detailing work order to ensure that all tasks can be completed on time.
• Ensure that printers, cartridges and other equipment are fully stocked and ready for use.
• Perform light maintenance on equipment and systems in order to prevent problems or errors.
• Ensure software updates are installed and bugs are fixed as needed.
• Troubleshoot software and hardware problems that are reported and resolve them.
• Report any problems or malfunctions to the necessary computer technician.
Main Responsibilities
• Evaluate and standardize curriculum and teaching methodologies.
• Recruit, hire, dismiss, and train staff.
• Communicate with families.
• Lead practices for achievement of high academic standards
• Meet with administrative communities, superintendents, and school boards as well as local, state, and federal agencies.
• Monitor financial affairs, including budgets and purchasing of school expenses.
• Conduct teacher and staff evaluations to ensure proper implementation of curriculum.
• Represent and maintain school image and reputation.
• Adjudicate appropriate discipline for delinquent students.
• Support faculty with training, enrichment, and goal-setting.
• Complete job functions on computers using online communications, spreadsheets, word processors, and other automated tools.
• Communicate with parents regarding failing grades or disciplinary issues.
• Supervise care of the facility for safety and quality of physical condition.
• Ensure compliance with local, state, and federal standards.
• Attend school-related events on weekends and evenings.
• Prepare for the upcoming school year during the summer.