Admin Officer
pakistan (Oxfam Novib)
Total years of experience :11 years, 11 Months
Under project “Advocating for improving the sexual and reproductive health rights of young people
under the supervision of Regional Accounts Officer.
•Maintenance of Accounts Books i.e. Journal general, Ledger and Cash Book.
•Preparation of Reconciliation statement, Reconciling the cash and trial Balance.
•Ensure proper closing of Book of accounts.
•Preparation of salary Sheet.
•Manage External & Internal Audit.
•Preparation of Expenditure statements, allowances, incentives/benefits.
•Ensure financial policies and procedures are in accordance with Rahnuma-FPAP and as per funding source procedures.
•Preparation Monthly Financial Report of all ongoing projects.
•Prepare Bank Reconciliation Statement & Trial Balance.
•Tax deduction at source on Salaries, Services & Supplies.
•Assist in annual budget preparation and re-appropriation of budget.
•Prepare invoices for payment, obtaining approvals and budget codes from relevant budget holders.
•Maintain filing systems for accounting documents and vouchers.
•Ensure budget provision and approval against each payment.
•Verification of all invoices of supplies stored by store keeper.
•Checks the Travel Claims and attachments and makes sure that all required documents are attached.
•Update the Record, Receivables & Cheques Received during month.
• Prepare Ageing Report of Accounts Payable and Receivable.
•Verification of fixed Assets on Monthly, Quarterly and Yearly basis.
•Assist in preparation of the year-end audit schedules for the field accounts
Preparation of monthly/quarterly progress report.
•Assist in preparation of internal work plane with project incharge.
•Assist in preparation of monthly costed work plane with project incharge.
•Data entry in MIS system.
•Assist in Analysis of monthly/quarterly progress report.
•Filling and dak dispatch and receipt at regional office level.
•Any other Assignment assigned by the regional management
under the supervision of Regional Accounts Officer.
•Maintenance of Accounts Books i.e. Journal general, Ledger and Cash Book.
•Preparation of Reconciliation statement, Reconciling the cash and trial Balance.
•Ensure proper closing of Book of accounts.
•Preparation of salary Sheet.
•Manage External & Internal Audit.
•Preparation of Expenditure statements, allowances, incentives/benefits.
•Ensure financial policies and procedures are in accordance with Rahnuma-FPAP and as per funding source procedures.
•Preparation Monthly Financial Report of all ongoing projects.
•Prepare Bank Reconciliation Statement & Trial Balance.
•Tax deduction at source on Salaries, Services & Supplies.
•Assist in annual budget preparation and re-appropriation of budget.
•Prepare invoices for payment, obtaining approvals and budget codes from relevant budget holders.
•Maintain filing systems for accounting documents and vouchers.
•Ensure budget provision and approval against each payment.
•Verification of all invoices of supplies stored by store keeper.
•Checks the Travel Claims and attachments and makes sure that all required documents are attached.
•Update the Record, Receivables & Cheques Received during month.
• Prepare Ageing Report of Accounts Payable and Receivable.
•Verification of fixed Assets on Monthly, Quarterly and Yearly basis.
•Assist in preparation of the year-end audit schedules for the field accounts
Additional Responsibilities (Transport Charge)
•Ensure proper Maintenance of Log Books and all other documents relating to FHH vehicles done by drivers.
•Checking details of vehicle pick & Drop of Doctors/staff and other day to day duties.
•Periodical maintenance and oil change of vehicles as per rule inforce.
•Detailing of drivers on duty by maintaining proper duty rooster.
•Ensure proper filling of POL for vehicles from allocated petrol pump.
•Any Other duty Assign by Medical Superintendent regarding transport.
Maintain office services by organizing office operations and procedures.
•Maintain office record, files, employee personal files and as well as soft copies
•Making list of POL Sheet, leave record, daily attendance sheet Keep management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
•Maintain log book of vehicles.
•Procurement dealing.
•Logistic Support.
•Inventory Control.
•Facilities Management.
•Record Keeping.
•Coordination.
•Assist Admin Officer in Events Management.
•Assist Admin Officer in arrangements of meeting, workshop and trainings.
•Typing deferent kinds of letter, Memos & email corresponding
My Responsibilities Include
•Daily cash record.
•Accounts maintenance.
•Ledger book recording.
•Tax payments record.
•Check and balance on daily sales.
•Salary disbursement
•Any other assignment assigned by the management.
Deposits
•Account opening
•Remittance
•ATM
•Clearing
Ensure proper Maintenance of Log Books and all other documents relating to FHH vehicles done by drivers.
•Checking details of vehicle pick & Drop of Doctors/staff and other day to day duties.
•Periodical maintenance and oil change of vehicles as per rule inforce.
•Detailing of drivers on duty by maintaining proper duty rooster.
•Ensure proper filling of POL for vehicles from allocated petrol pump.
•Any Other duty Assign by Medical Superintendent regarding transport.
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