Document Controller
Al Zamil Metal Works Factory
Total years of experience :18 years, 9 Months
Job Profile:
• Handling all secretarial functions like internal & external communication, dictation, transcription, self-correspondence, processing of inward & outward mail, maintaining simple, suitable and easily accessible filing systems.
• Handling clients and visitors, drafting letters, sorting mails.
• Assist in the organization of events.
• Preparation of various reports and presentations.
• Take minutes of meetings, if required.
• Plan and make arrangements for meetings, as required.
• Drafting all correspondence letters for the QC manager and keep record of all incoming and outgoing correspondence.
• Drafting of QC reports such as Inspection reports, Material Verification reports, WPS, PQR, ITP, Material test certificates (MTC) etc.
• Update the drawings according to Job no. revision no. issued by engineering department.
• Maintain records of welder certificates and follow-up with inspection agency for timely renewal according to the related procedure.
• Maintain records of calibration certificates of all inspection & testing equipments, pressure gages, vacuum gages and elcometers. Provide information to sites for timely calibration of equipments.
• Filing of all documents as per ISO 9001 requirements.
• Assisting QC manager in internal and external ISO auditing.
• Arrange meetings with client personnel and support the QC manager with all necessary documents. Draft Minutes-of -meeting and maintain records.
• Provide clerical assistance to QC engineers, Auditors and occasionally inter-department managers.
• Follow-up with site engineers and supervisors for document approvals and inform QC manager on submission of documents to clients.
• Scanning and creating PDF of documents to send by mail and saving a soft copy for further use.
One of the biggest frozen food supplier in kingdom based in Dammam. Supplies all kind of frozen vegetables, fruits pulp, meat items and edible oil to branches in all over the kingdom.
• Supervised product inventory; verify quantity and quality of product received (Physically)
• Receiving direct from the port and dispatching the materials to branches though out the kingdom
• Maintaining the record of stored material, keep update to the management about warehouse stock.
• Handled full and part time shift scheduling of employees and other personnel issues.
• Interface directly with customers to provide assistance and resolve problems.