OFFICE ASSISTANT
ASGC (Al Shafar General Contracting)
مجموع سنوات الخبرة :12 years, 5 أشهر
Greeting and welcoming guests
* Notifying other workers of visitor arrival
* Keeping office secure by following procedures
* Complying with procedures, rules, and regulations on keeping a safe and clean reception
area
* Documenting and communicating various actions, irregularities, and continuing needs
* Contributing to the team by accomplishing tasks as needed
* Answering the telephone; taking and relaying messages; providing information to callers
* Providing administrative and clerical support
* Preparing letters and documents
Manage oneself professionally and address the needs of our employees, clients and
vendors in a welcoming and professional manner
* Demonstrate strong organizational and follow-up skills
* Open and close the office each day on a timely basis and schedule conference rooms
* Manage all incoming and outgoing mail, including special types of delivery
* Maintain supplies for mail processing (including conducting an inventory monthly)
* Order, set up and clean up food service for events and snacks/drinks for employee kitchens
* Provide backup reception for other offices
* Assist various departments with administrative tasks
* Special projects as assigned (including scanning, copying, collating, data entry and written
correspondence)
Provide support for organizational projects as assigned
* Answer and route telephone calls quickly and efficiently
* Ensure the reception area and Board Room remain neat, clean and organized always
* Meet and greet visitors, offering refreshments, badges and parking passes as deemed
necessary
* Schedule meetings and book travel (flights, hotel, car, etc.)
* Manages calendars, requiring interaction with both internal and external management and
assistants to coordinate a variety of complex meetings;