SHADAB shadab

Assistant Manager (Dec 2019 - Current)

Projects Handled

• E&M work of Kolkata Underground Metro Station
• E&M work of Bangalore Metro Rail Corporation Phase-2 (33 Elevated Stations and 2 Depots)
• E&M work of Bangalore Metro Rail Corporation Phase 2A & 2 B (28 Elevated Stations)-Airport Line
• HPCL Green R&D Centre, Bengaluru (Client: HPCL, PMC: Engineers India Limited)

Role: Project Coordinator

Responsibilities: -

• Reviewed OEM Equipment Technical Submittals: Secured client approval for material inspections, submitted compliance reports, and obtained dispatch clearance to ensure project compliance.
• Developed Schedules: Created project plans and baseline programmes as per employer requirements, obtaining client approvals to maintain project timelines.
• Prepared CTC and AOP: Monitored budgets within the WBS structure, aligning allocations with SOP to ensure financial accuracy.
• Provided Material Requisitions: Coordinated with the SCM team and utilized SAP PR to create and amend purchase and service orders for timely material availability.
• Identified Non-Tender Items: Conducted rate analysis and secured client approvals to address project scope changes effectively.
• Facilitated Claims and EOT: Provided inputs on hindrances and delay analysis to the contracts team, supporting successful claims and Extension of Time approvals.
• Arranged Insurance Claims Documentation: Prepared documents for material damages or theft to expedite insurance claim processing.
• Notified Stakeholders for Policy Renewal: Ensured timely renewal of policies, licenses, and insurances to maintain project compliance.
• Managed Stock Transfers: Arranged transfers to utilize excess material across sites and initiated requests for scrap material sales to optimize resources.
• Coordinated OEM Service Engineer Visits: Arranged visits for maintenance, commissioning, and breakdown resolution to ensure equipment functionality.
• Maintained Wrench EDMS Records: Consistently uploaded project-related documents to keep records up-to-date and accessible.
• Reviewed Contractor Bills: Conveyed corrections to site billing engineers and ensured accurate submissions to the commercial team for payment processing.
• Resolved GST Mismatch Issues: Reviewed monthly GST mismatch lists, informed vendors, and arranged GST proof documents to enable payment releases.
• Ensured Labour Law Compliance: Organized and submitted labour law-related documents to customers to meet regulatory requirements.
• Organized Material Inspections: Coordinated inspections submitted compliance reports, and secured dispatch clearance to support project execution.
• Collaborated with SCM Team: Ensured on-time material availability at project sites through effective supply chain management.
• Supported Vendor Bill Bookings: Worked with the commercial team to arrange bookings and partnered with the accounts team to facilitate payment releases.
• Maintained Site Billing Coordination: Communicated with site billing engineer to ensure swift billing raising and certification for project financial efficiency.

Projects: - Section | Bangalore | BMRCL
| Bengaluru Utilities)
Project Scheduling & Planning
• Developed, maintained, and updated comprehensive project schedules in Primavera P6 covering MEP
installation, testing, commissioning, and handover for metro rail and EPC projects.
• Coordinated with design, procurement, and construction teams to ensure accurate MEP activity
sequencing and realistic milestone setting; obtained client approvals to lock baseline schedules.
• Monitored MEP progress against approved milestones; identified schedule delays or deviations and
implemented corrective actions to keep projects on track.
• Integrated engineering, procurement, construction, and commissioning timelines into unified MEP project
schedules, ensuring all phase dependencies were captured.
Resource Planning & Coordination
• Forecast and allocated manpower, materials, and equipment for MEP activities to prevent delays;
tracked resource utilisation and performance directly in Primavera P6.
• Coordinated with procurement and SCM teams to ensure timely availability of MEP materials and
equipment; raised Purchase Requisitions via SAP PR.
• Managed OEM equipment technical submittals, material inspection compliance reports, and dispatch
clearances; ensured MEP site activities complied with safety policies and industry standards.
Monitoring & Reporting
• Monitored MEP progress and issued weekly and monthly progress reports via Primavera P6 to project
leadership, clients (KMRC, BMRCL, HPCL), and PMC (Engineers India Limited).
• Tracked planned vs. actual progress; generated S-curves and Look-Ahead plans; prepared status
reports for senior management highlighting risks, delays, and mitigation measures.
• Tracked KPIs to ensure timely completion of MEP systems; conducted root-cause analysis for deviations
and recommended corrective measures.
Change Management
• Identified, assessed, and incorporated schedule changes into Primavera P6; analysed the impact of
changes on MEP timelines and costs and advised Project Managers accordingly.
• Supported delay analysis and prepared EOT claim inputs including hindrance records and Time Impact
Analysis; ensured all changes were properly documented and communicated to relevant parties.
Cost Control & Budget Monitoring
• Supported preparation of MEP-related budgets; monitored expenditures against approved allocations
and reported budget variances to management.
• Conducted Earned Value Analysis (EVM) — tracked CPI and SPI to monitor cost and schedule
performance; assisted in cash flow forecasting and Cost-to-Complete (CTC) reporting.
• Coordinated with procurement to control MEP costs and ensure cost-effective execution; prepared
Annual Operating Plans (AOP) aligned to WBS.
Risk Management
• Identified MEP-related risks — including material delivery delays, labour availability, and site constraints
— and developed mitigation strategies to avoid schedule slippage and cost overruns.
• Managed risks related to OEM equipment delivery and commissioning timelines; supported development
of contingency plans and facilitated timely issue resolution on site.
Collaboration, Documentation & Handover
• Coordinated with MEP engineers, contractors, and subcontractors to ensure smooth execution;
participated in project meetings and contributed to resolving scheduling conflicts.
• Maintained accurate planning records, schedules, reports, and change logs in Primavera P6 and
Wrench EDMS; prepared documentation for CEA and CMRS inspections.
• Prepared final scheduling and progress reports for project handover; supported project closeout to
ensure complete documentation and timely MEP system handover.

• Supervised installation of 500 kVA/1000 kVA CSS, 4 MVA transformers, and 33 kV/11 kV RMUs in line
with project schedules and safety standards.
• Prepared Inspection & Test Plans (ITPs), test proformas, and job procedures for MEP/electrical systems;
ensured compliance with client specifications.
• Verified IMIRs and managed billing and measurement documentation for project financial compliance;
liaised with procurement for timely material delivery.

Projects: The Crest DLF, Gurugram | Logix Blossom County, Sec-135 Noida | The Grand Venice Mall, Greater
Noida — MEP & HVAC Systems
• Monitored and verified MEP installations by subcontractors for compliance with drawings, specifications,
and quality standards; ensured site safety policy adherence.
• Prepared and submitted Method Statements, IMIRs, WIRs, As-Built Drawings, and RFIs to clients and
consultants; managed billing, measurement verification, and progress reporting.
• Raised material Purchase Requisitions and subcontractor LOIs/work orders; coordinated procurement
and commercial teams to control costs and prevent MEP delays.