Office Coordinator & Accountant Assistance
Next Engineering Consultant
مجموع سنوات الخبرة :9 years, 1 أشهر
Administer the recruitment procedure of employees, facilitate the schedule of interviews, and maintain personnel files as per the company policies.
Setting up and coordinating meetings and conferences.
Following by calling the owners for financial demands.
Creating invoices, filing receipts and dealing with all financial documentation.
Preparing contracts scanning & filling.
Opening, sorting and distributing incoming correspondence, including faxes and emails.
Process all legal paperwork required for business activities with municipality, chamber of commerce, and other local authorities.
File documents/register documents in a sequence manner for the internal auditing.
Monitor the staff attendance, leave records, and office system
Prepare the weekly and monthly reports on sales production and calculate the sales team’s commission based on their respective sales revenue.
Monitoring and producing the marketing collaterals by coordinating with advertising companies (price list, sector maps, sales kit, brochures, flyers…etc)
Administer the recruitment procedure of employees, facilitate the schedule of interviews, and maintain personnel files as per the company policies.
Liaise between the executive managers and subordinates or other transmits directives, instructions, and follow-up on status assignments.
Prepare monthly payroll for all staff.
Prepare all the documents related to PRO Department.
Handle agreements and maintenance contracts for the office premises and company vehicles.
Handle the agreement with EPPCO concerning the fuel cards (such as issuing a new card, renewing a card, checking the monthly invoices and the limit of each card).
Administer insurance claims for employees, cars, and office.
Prepare the travel arrangements, hotel booking for guests and coordinate the visas process through the consulates.
Prepare monthly invoices and always maintain and updated version of the statement of accounts.
Handle Invoices, Receipt Vouchers, Petty Cash, and Statement of Accounts.
Handle customers care coordination including brief explanation to customers on promoted project facilities, manage office environment and coordinate with customers for cash collection.
Follow-up the inquiries on the factory’s products and inform the vendors with any meetings, assemblies, marketing activities and make sure that all promotion and other announcements are properly circulated to them.
Process all received purchase orders starting including solicit quotations, contractor selection and work supervision through the manufacturing until the delivery is done.
Attending calls.
Assisting in company enquiries
Preparing letter and contracts.
Preparing emails and faxes and sends it to the clients.
Making request for quotation.
Preparing daily reports and attendances.
Issuing receipts, filling and Data entry
Attending the telephone calls, assisting in school enquiries, Preparing letters and other secretarial works