Inshirah Musaheb

HR Officer cum Payroll & Pension Fund
Administrator
Responsible for the payroll processing/ pension fund administration/attendance register and personal data of all the staff (local & expatriates).
• Maintains payroll information by collecting/ calculating/entering data on a fully tailor made software.
• Updates payroll records such as: Leavers or new joiners information/Salary changes/ increment/bonuses/exemptions/deductions/allowances
• Prepares reports by compiling summaries of earnings, taxes, deductions/leaves/disability/and non-taxable wages.
• Determines payroll liabilities by calculating staff federal and state income taxes and social security.
• Arranges for payroll transfer both by making use of normal transfer by letters and internet banking.
• Resolves payroll discrepancies by collecting and analysing information.
• Responsible for the monthly return payments to the appropriate governmental bodies in relation of taxes and contribution.
• Maintains payroll operations by following policies and procedures.
• Managing pension and medical insurance scheme for the staff.
• Helping expatriates in obtaining and/or renewal of work permits from the government.
• Maintains staff confidence and protects payroll operations by keeping information confidential.
• Preparing account/bank reconciliation and liaise with the Finance department.
• Liaises with the Ministry of Labour regarding changes in labours laws.
• Liaises with tax revenue authority and social security body for changes in income tax act and changes in social security contribution.
• Provides Chief Operating Officer (COO) with a database of CVs on a quarterly basis for recruitment of potential candidates.
• Undertakes benchmarking research for salary reviews/increments and bonuses.
• Preparing employment contracts/Exit interview for new joiners/leavers.
• Assists internal/external auditors.

Administrative and Payroll Officer
• Perform complex and specialised work related to the preparation, processing, and maintenance of payroll /directors' fees for both Mauritian employees and expatriates.
• Planning and organising medical and pension payments. Preparing Statement of Emoluments at the end of Income Tax Year.
• In charge of sending salary instructions to the bank and follow up with all bank matters.
• Assist finance department in bank reconciliation process.
• Sort and distribute department mail, file payroll department documents, compose and type department correspondence.
• Monitor employees database and responsible for computing employee financial data completing employment verification reports.
• Liaise with HRDC/MRA and Ministry of Social Security for respective issues
• Answer telephone inquiries regarding all aspects of payroll, insurance, tax implications and other benefits.
• Monthly audit for correct data and budget assignments.
• Compared data in documents to verify accuracy.
• Coordinate with various staff for activities and serve as a liaison in the resolution of day-to-day administrative problems.
• Provide administrative and secretarial support for such as answering telephones, assisting clients and resolving a range of administrative problems and inquiries.
• Monitoring stationery stock as well as petty cash.
• Filing documents to the Registrar General and Registrar of Companies and follow up with the process.

June 2008 - August 2008 AIR MAURITIUS LTD
Trainee (Insurance Unit)

• Dealing with staff insurance matters.
• Monitoring staff annual and sick leaves.
• Helping the staff to fill in their insurance claim forms.
• Communicate with particular insurance company in matters of accident claims and medical claims.

April 2007 - August 2007 HSBC (MAURITIUS) LTD
Trainee (Import & Export Department)

• Filing documents using standard filing systems.
• Operate a variety of office machines and equipment such as calculator, typewriter, copier, fax machine, computer and related word processing and spreadsheet software, etc.
• Issuing debit and credit vouchers
• Filling guarantee forms for expatriate workers.