Office Admin
Sendian Group
Total years of experience :4 years, 6 Months
• Organize a filing system for important and confidential company documents
• Answer queries by employees and clients
• Gathering CVs.
• Calling candidates for interview.
• Gathering the required documents for the candidates.
• Sending the offer letter for the selected candidates.
• Maintain a company calendar and schedule appointments
• Book meeting rooms as required
• Distribute and store correspondence (e.g. letters, emails and packages)
• Prepare reports and presentations with statistical data, as assigned
• Arrange travel and accommodations
• Schedule in-house and external events
• Attending meetings with business development managers and Executives.
• Putting together business cases for the sales teams to support their proposals.
• Working closely and collaboratively with customers to devise effective solutions.
• Ensuring that the company’s product can deliver on the customer’s requirements.
• Working closely with customers to understand and capture requirements.
• Replying to customers following requests for information and proposal requests.
• Presenting proposals to customers alongside members of the sales team.
• Preparing the submittals for Vendor Registration and follow up till get the approvals.
• Preparing Tracking sheet of Enquiries, Proposals and Follow up.
• Preparing Invoice, Delivery Schedule, Delivery order and Delivery Notes.
Responsibilities:
• Greet and welcome guests
• Answer questions and address complaints
• Answer all incoming calls and redirect them or keep messages
• Receive letters, packages etc. and distribute them
• Prepare outgoing mail by drafting correspondence, securing parcels etc.
• Check, sort and forward emails
• Monitor office supplies and place orders when necessary
• Keep updated records and files
• Monitor office expenses and costs
• Keep front desk tidy and presentable with all necessary material (pens, forms, paper etc.)
• Take up other duties as assigned (travel arrangements, schedules etc.)
Bachelor's of Engineering in IT