EXECUTIVE SECRETARY cum ACCOUNTANT
Melt Design
مجموع سنوات الخبرة :14 years, 1 أشهر
Working in a printing company as executive secretary cum accountant, is responsible in supporting executives, administer and monitor financial system in order to ensure that the business finances is maintained in an accurate and timely manner.
Duties:
Administration
• Provide administrative and clerical support.
• Schedule meetings, alert manager about cancelations or new meetings.
• Manage travel schedule and booking.
• Prepare correspondences
• Arrange for outgoing mails and packages to be picked up.
• Greet and receive visitor.
• Prepare confidential documents.
• Plan events and volunteer activities.
• Maintain office procedures.
• General Filing. Maintain hard copy and electronic filing system.
• Receive and relay e-emails and telephone messages.
• Maintain confidential information.
Accounting
• Prepare and examine financial records.
• Document financial transactions.
• Recommends financial actions by analyzing accounting options.
• Summarizes current financial status by collecting information; preparing balance sheet, profit and loss statement and other reports.
• Reconciles financial discrepancies by collecting and analyzing account.
• Secures financial information by completing data base backups.
• Project Costing
• Supplies Monitoring
• Accounts Receivables
• Accounts Payable
Sales and Marketing
• Preparation of quotations
• Deals with the prospective clients.
• Updating social network accounts for new designs.
• Preparation of commercial invoice.
• Courier pick-up schedule.
• Maintaining good working relationship with Executives clients and their assistants via telephone and email communication.
Purchasing
• Meeting and negotiating suppliers and prospect suppliers.
• Maintaining good credit standing to suppliers.
• Preparation of purchase quotations and orders.
Responsible for assisting the successful day to day running of all aspects and ensuring the financial progress of the business.
Duties:
AdministratiON
• Formulation of company direction and strategy.
• Handling and screening calls for Executive
• Responsible for all aspects of human performance issues.
• Responsible for all Project Management controls.
• Chairing monthly meeting with President and Supervisors.
• Employees Payroll
• Sub-con Monitoring.
• Organizing all travel bookings for Executive and other employees.
• Preparations of Business Letters.
• Maintains confidentiality information.
• General filing.
• Keeping Executive contacts database up to date
• Diary management and meeting confirmations.
• Develop good working relationship with Executives clients and their assistants via telephone and email communication.
Accounting
• Project costing
• Providing and interpreting financial information
• Monitoring and interpreting cash flows and predicting future trends
• Analyzing change and advising accordingly.
• Formulating strategic and long term business plans
• Analyzing competitors and market trends.
• Conducting reviews and evaluations for cost-reduction opportunities.
• Managing company's financial accounting, monitoring and reporting systems
• Developing external relationship with appropriate contacts.
• Producing accurate financial reports to specific deadlines.
• Managing budgets
• Arranging new sources of Financial for a company's debt facilities
• Tax Issues
• Keeping abreast of changes in financial regulations and legislation.
Sales
• Quotations
• Deals with the prospective clients
• Developing detailed project plans.
• Assisting on full development lifecycle projects
• Budgetary Forecasting.
• Export Transactions
• Developing detailed project plans.
• Preparation of Commercial Invoice local and international.
Purchasing
• Negotiating legal contracts with suppliers.
• Project Materials Monitoring
• Purchase Orders local and international
• Import Transactions
Working as part time restaurant manager from May 2002 to June 2009 and do the full time restaurant manager from July 2009 to June 2012
Duties:
• Customer relations and meeting their demands.
• Supervising and motivations servers.
• Ensuring the restaurant financial objectives.
• Events Organizing.
• Marketing plans.
• Inventory controlling.
Working as the Executive Assistant in a cinema equipment business (sound and projection), enhances executive's effectiveness by providing information management support and representing the executive to others and also responsible for the financial health and produce financial reports, direct investment activities and plans for the long term financial goals of the business.
Duties:
Administration
• Receiving phone calls and handling queries
• Monitoring and responding to general emails
• Minutes of Meetings
• Correspondence preparation on Presidents behalf
• Business Research
• Managing diary and confirming meetings
• Travel bookings and accommodation
• Managing and organize office filing
• Maintains confidential information
• Assisting in overall operations
• Payroll
Accounting
• Prepare financial statements, business activity reports, and forecasts,
• Monitor financial details to ensure that legal requirements are met,
• Supervise employees who do financial reporting and budgeting,
• Review company financial reports and seek ways to reduce costs,
• Analyze market trends to find opportunities for expansion or for acquiring other companies,
• Help management make financial decisions.
• Inventory
Sales
• Assisting in preparation of project bidings.
• Retail quotations
• Meeting the prospective clients
• Preparation of Invoices and Delivery Receipts
• Customer inquiries
Purchasing
• Purchase Quotation Request
• Purchase Order
• Import Transactions Monitoring
• Meet the prospective supplier
• Checking delivered orders counting