HR COORDINATOR
RA INTERNATIONAL
مجموع سنوات الخبرة :8 years, 11 أشهر
Make all arrangements and improvements to coordinate travel of
all RA management and staff, including scheduling/booking flights
and ground transportation, booking accommodations, and
handling any other trip-related tasks.
• Manage & maintain an accurate travel database and report
annual and periodic castings to the HR Manager in Dubai.
• Maintain bring-ups of all return tickets of employees where
applicable and ensure monthly monitoring of the same by
canceling and keeping it open for future use and or process refund
if required.
• To ensure staff travel is cost-efficient and complies with internal and
external regulations.
• To verify and authorize staff travel invoices, ensuring compliance
with RA guidelines and alerting management in cases of non-
conformity.
• To ensure and record implementation of cost-saving measures
through negotiation with travel service provider, arrangement of the
most economic route and appropriate itinerary.
• Maintain relationships and develop networks with relevant partners,
including airlines, agencies, and hotels. When appropriate, you will
be responsible for contacting embassies and representatives on
relevant visa issues and maintaining a high level of personal
attributes when you do so remembering always you are
representing RA International.
• Keep and maintain awareness and relevancy with current internal
and external rules and regulations governing international travel.
• To maintain knowledge of airline tariffs and international practices.
• Monitor and maintain travel ticket deduction costs of RA staff for
payroll purposes every month.
• Supports the office and operations of the organization by
responding to all staff leave queries.
Supervise and coordinate the daily activities of the office
• Ensure adherence to quality standards by developing and
monitoring internal controls.
• Ensure adherence to legal and company policies and procedures.
• Responsible for managing office services by ensuring office
operations and procedures are organized, correspondences are
controlled, filing systems are designed and supply requisitions are
reviewed.
• Point of contact for maintenance, supplies, equipment, bills and
office errands.
• Coordinate with the IT department on all office equipment.
• Manage relationships with vendors, service providers and landlords,
ensuring that all items are invoiced and paid on time.
• Allocate tasks and assignments to the driver (s), security and
reception and monitor their performance.
• Coach, mentor and discipline office staff.
• Maintain a safe and secure working environment
• Perform administrative support functions such as data management
and creating reports.
• Supervise, monitor daily tasks of reception, driver and security.
• Supervise the efficient use of office supplies and maintenance of
office equipment.
• Plan and organize the purchase of office supplies in accordance
with purchasing policies and budgets.
• Maintain a pleasant and secure working environment.
• Act as liaison with other departments and divisions.
• Prepares budget recommendations for assigned maintenance
work and monitors budget throughout the year.
Files tie-up and offer agreements with partners.
• Keeps a record of tie-ups and campaigns with partners. Reviews
agreements before the signing of the authorized person.
• Forwards agreements to the authorized person for signature and
stamping. Assists the marketing manager in determining the number
of points customers can earn in a loyalty program in such a way that
the company’s outflow does not exceed the maximum.
• Assists the marketing manager in planning marketing campaigns
and in
• determining the outflow associated with the planned campaigns.
• Informs the staff in all outlets of the respective country about
upcoming campaigns, details of which include offer period and
offer details.
• Informs the management regarding extension or changes in
campaigns or tie-ups.
• Forwards easy payment plan requests of customers to respective
partner
• banks.
• Contacts companies for potential tie-ups.
• Liaises with partners regarding marketing campaigns, sponsorships,
sales reports, easy payment plan customer concerns, loyalty points
concern, etc. Assists the marketing manager in creating content for
promotional artworks/creatives.
• Communicates with the graphic design team regarding marketing
artworks/
• creative.
• Inform promotional campaign winners about the details of their
prize
• Schedules prize distribution upon the management’s approval.
• Coordinates with the agencies/companies who will provide the
prizes that will be given to promotional campaign winners.
Outbound & Inbound calls
• AT&T provides Telecommunication Service, Business-Voice Over
Internet
• Protocol (BVOIP).
• We ensure that all systems tools and processes are being met in
accordance with approved processes and policies.
• As a
,