Project Secretary
Qatargas Transport Co.
Total des années d'expérience :16 years, 4 Mois
1. Secretarial and administration support for Project team.
2. Petty cash custodian.
3. Ras Laffan Industrial City gate pass coordinator, these includes preparation and submission of forms for the team as well as existing Contractors.
4. Organize meetings and prepare team action notes.
5. Manage requisitions of office supplies.
6. Document control assistant i.e. transmit outgoing correspondences, track documents (site instructions, drawing registers, minutes of meetings) and update document control register.
Receptionist / Secretary
1. Manages the company’s lobby area
2. Greets and directs all visitors, including vendors, clients, job candidates and customers
3. Ensures completion of paperwork, sign-in and security procedures
4. Compose correspondence/reports for own or manager’s signature
5., Maintain calendar; ascertain which events require manager’s presence
6. Fix commitments to maximize manager’s time efficiency; allow decision/desk time
7. When managers meetings:
-Prepare agenda in advance
-Arrange meeting facilities
-Act as recording secretary; prepare action minutes
8. Assure discreet handling of all business
9. Arrange travel through internal or outside agents
10. Prepare itinerary, travel file and supplies
Leasing and Sales Team Assistant
1. Respond to all calls and direct callers to appropriate person.
2. Take initial notes of customer details and inquiries.
3. Enter and maintain details of individual customers and their inquiries into database.
4. Review entries of corporate customers, follow up missing data with Sales Executives.
5. Make sure all customers inquiries are responded by Sales executives timely.
6. Keep records of customers and related documentation.
7. Enter and maintain details of properties, get missing details from responsible personnel.
8. Compare Db of properties and customers and point eventual matches to sales executives for their follow up.
9. Assist with preparing offers, proposals, presentations etc.
10. Monitor team members agendas, schedule appointments and meetings as necessary.
11. File and maintain all documentation systematically and available when needed
12. Provide administrative support to the team, coordinate support from Human Resources Department.