Irfanmahendi Hasanbhai Malek

Talent Acquisition Specialist at Petroexcel Technology Services

• India - Vadodara
• My current job since February 2023

Skills: Stakeholder Management • Analytical Skills • Executive Recruiter • Negotiation
 Talent Acquisition Technique Candidate Screening and Assessment
 Knowledge of employment law and practices Executive Recruiting
 Relationship building Strong verbal and communication skills
 Networking Negotiating
 Technical software skills social medial and digital marketing skills
 Interviewing HR software
 Manpower Planning Background check
 Employee Relations & Retention Bulk Recruitment project
 On-boarding, track records & visa process HR Manual, Compensation
 Employee Benefit, Motivation

Sr. Recruitment In-charge at GAS Arabian Services Co.

• Saudi Arabia - Jubail
• December 2013 to February 2023

 Prepare Manpower requisition from Division Manager or concern department.
 Studying the requirement and accordingly drafting a job description and getting it approved from the concerned person.
 Coordinates with overseas placement/recruitment agencies and provides the necessary requirements for accreditation and/or renewal of recruitment service agreement within the timeframe (India, Pakistan, Srilanka, Philippine, Bangladesh and Nepal)
 Screening the candidates by conducting Skype, telephonic or personal interviews.
 Conducts initial interview and accomplishes applicant evaluation form.
 Arranging for personal interview and technical test & coordinating with the concerned person.
 Maintains records of CVs for all levels, especially for key positions
 Maintains manpower pool to ensure on time placement of the required workforce
 Background verification of the shortlisted applicant.
 Endorses recruitment documents of selected applicants to the HR Manager for review and approval.
 Prepares job offer for selected applicant.
 Coordinates with the overseas recruitment agency for the mobilization and arrival of selected applicants
 Notifies the Employee Service Officer, HR Manager and concerned department head for the schedule arrival and joining of selected candidate/s.
 Notifies recruitment agent upon joining of the new employee.
 Prepare documents in Arabic and English for Chamber of Commerce.
 Prepares employment contract renewal agreement.
 Document control of all HR policies and procedures and ISO requirements
 Monitors visa validity to avoid expiration and eventually, loss of money.
 Reviews manpower planning to align with recruitment activities.
 Prepares weekly recruitment and available and utilized visa update
 Arranging all the documents required for VISA process.
 Mobilization formalities as per SAUDI laws.
 Assist with Human Resource related process such as Visa Applications and security checks.
 Prepare documents for work visit visa.
 Maintain Electrical / Filing relevant document of the new joiner’s as required.
 Coordinating with the IT team to get his Email ID.
 Monitor employment contract renewal schedule and initiate performance appraisal.
 Maintain attendance and leave records.
 Filing the leave / absent forms and keeping a track of the leave taken.
 Seeing irregularity, misbehaviour and issue warning letter.
 Maintain annual vacation leave.
 Taking the surveys in order to understand their engagement level and accordingly take actions.
 Maintain leaves, salary (payroll), deduction, medical, gratuity, benefits or other compliance.
 Arrange exit interviews.
 Helping the person to be relieved properly.
 Issuing reliving letter, exit paper, clearance certificate and experience letter.
 Tracking full and final settlement for the person.
 Handling Case Management System

HR Executive at Aarvi Encon Private Limited

• India - Vadodara
• January 2012 to December 2013

Interacting with the HR personnel for new joining, induction and getting job description from them.
Sourcing and searching profiles through various job portals, Advertisement, Campus interviews, head hunting and references.
Pre Screening, scrutinizing & short listing profiles based on the basis of the qualification, age, experience and salary negotiation.
Meeting and interviewing candidates
Looking after contract / appointment letter for selected candidates.
On boarding & induction.
Monitor daily attendance.
Co-ordination with Team & Project Supervisor.
Maintaining in-house database, filling, Xeroxing, Skills matching candidates to permanent roles
Interviewing and registering candidates, Completing skill assessments, Arranging interviews, Liaising with clients on a daily basis
Reference check of the candidates.
Looking after post recruitment activities like J.F. P.F., ESIC, Insurance., Recruitment cycle, leave management, document verification, etc

Admin Part:

Looking after all the overall Administrative work and procedures which includes; all gate pass process, collect documents, email access for gate pass process, Collecting the Passport, Prepare documents for MOFA, Ticketing, Medical Clearance, police verification clearance, & joining formalities, induction etc.
Preparation of daily/ weekly/ monthly manpower reports, transportation and attendance and leave record, time sheet.
Looking after organizing internal & external meetings, purchasing, Maintaining stationery stocks and records, Grocery Management, Housekeeping Maintaining, Office equipment purchasing, Maintaining and repairing. Handling petty cash account.
Courier record, Company car maintenance record, Food and Accommodation for guest and visitor.
Flight train, bus, Hotel booking, Local and routine Transport Arrangement.
Setup and coordinate meetings & conference.
Setup travel management.
Arranging courier services for collecting documents from client/consultant etc.
Helping Purchase Dept. in getting reasonable supplier through internet etc. Looking after follow-up of the material from supplier

Project Handled
Larsen & Toubro (L&T) Power- Dhuvaran
Gujarat Narmada Valley Fertilizers and Chemicals Ltd. - Bharuch
Indian Oil Corporation Ltd. - Baroda
Larsen & Toubro (L&T) - Jamnagar

Consultant at MAFOI MANAGEMENT CONSULTANTS LTD” (A Randstad Group of company)

• India - Vadodara
• November 2009 to January 2012

 Working for Construction and Maintenance of Infrastructure, power plant, Petrochemical, Oil & Gas (Offshore & Onshore).
 Handling the team of two members.
 Handling end to end recruitment procedure.
 Fulfill client’s requirements of manpower supply within time limit.
 Sourcing and searching profiles through various job portals (Naukri, Monster and Linkedin), office databank, Advertisement, Campus interviews, head hunting and references.
 Job posting on various job portals as per clients requirements / job descriptions specified.
 Pre Screening, scrutinizing & short listing profiles as per job requirements.
 Interacting with the prospective candidates through E-mail, telephone, SMS.
 Co-ordinate with Team Manager, Project Supervisor, Client & Candidates and making necessary arrangements for final interview.
 Travelling with delegates in various states for final interview.
 All administration work.
 Facilitating clients with reference check of the candidates. Looking after post recruitment activities like J.F. P.F., ESIC, Insurance., Recruitment cycle, leave management, document verification, etc.

HR & Admin Associates at ICICI BANK LTD. (Modern Business Solutions)

• India - Vadodara
• August 2003 to October 2009