Grants Assistant
Plan International
مجموع سنوات الخبرة :4 years, 0 أشهر
1- Conduct regular field visits to project sites.
2- Supporting in producing activity progress in the field, providing accurate, and timely status reports.
3- Following up and monitoring grants delivered to grantees, with close coordination with the Grants Coordinator and Finance Manager.
4- Supporting in collecting quantitative and qualitative data in accordance with the monitoring and evaluation plan and providing updates and reports to the project manager.
5- Compiling, sorting, and analyzing the information from field visits.
6- Data collection, data entry into databases, data filing, analysis, and maintain to update databases and records on beneficiaries.
7- Conducting data entry, cleaning, and analyzing into program databases under the guidance of the M&E officer.
8- Coordinating effectively with support services (Communications, Finance, Logistics, M&E, and others) to ensure smooth delivery of the project’s activities.
9- Sending the email and calling beneficiaries.
10- Organizing the files, scanning, copying, and printing.
11- Contributing financial and narrative reports and data analysis for the program.
12- Helping the beneficiaries in preparing the financial reports according to the payments of beneficiaries’ schedules agreed.
13- Assisting beneficiaries in the procurement process as instructed by the donor and the terms of the grants, and assisting in the resolution of financial bids according to the
instructions of the donor and conditions of the grants.
14- Schedule meetings and manage communication, including emails, phone calls, and correspondence.
15- Provide support to the training (booking venue, meeting facilities, accommodation, catering, and participant list) also, coordinate with the relevant person to ensure resource availability.
16- Review sub-award financial reporting package, amounts, calculations and supporting documents, ensuring compliance with supporting documentation matrix, compile all comments in one document and once agreed with the Sub-award Finance Coordinator and Sub-award & Compliance Director, follow-up issues with Sub-award Finance staff.
17- Make sure that reports and all supporting documentation is prepared and filed according to MC procedures.
18- Assist in the training and support for local NGOs, including answering daily questions. To know and be familiar with the subgrant manual, field finance manual, procurement manual and any additional local policies (National Staff Policy Handbook, cash management, local travel, etc.).
19- Provide and supervise training and capacity-building activities to subgrantees on reporting procedures and mechanisms.
1- Conducting regular field visits to project sites.
2- Supporting in producing activity progress in the field, providing accurate, and timely status reports.
3- Following up and monitoring grants delivered to grantees, with close coordination with the Grants Coordinator and Finance Manager.
4- Supporting in collecting quantitative and qualitative data in accordance with the monitoring and evaluation plan and providing updates and reports to the project manager.
5- Compiling, sorting, and analyzing the information from field visits.
6- Data collection, data entry into databases, data filing, analysis and maintain to update databases and records on beneficiaries.
7- Conducting data entry, cleaning, and analyzing into program databases under the guidance of the M&E officer.
8- Coordinating effectively with support services (Communications, Finance, Logistics, M&E, and others) to ensure smooth delivery of the project’s activities.
9- Sending the email and calling beneficiaries.
10- Organizing the files, scanning, copying and printing.
11- Preparing financial and narrative reports and data analysis for the program.
12- Helping the beneficiaries in preparing the financial reports according to the payments of beneficiaries’ schedules agreed.
13- Assisting beneficiaries in the procurement process as instructed by the donor and the terms of the grants, and assisting in the resolution of financial bids according to the instructions of the donor and conditions of the grants.
1- Compiling, sorting, and analyzing the information from field visits.
2- Data collection, data entry into databases, data filing, analysis and maintain to update databases and records on beneficiaries.
3- Conducting data entry, cleaning, and analyzing into program databases under the guidance of the M&E officer.
4- Conduct follow-up monitoring visits to materialize action agreed in the action tracker and plan tracker and maintain 'Monitoring - Action, & Plan Tracker' at the field level.
5- Organize the time for field visits to monitor program activities/ interventions against quality benchmark; share monitoring reports in line with preset quality benchmark findings and prepare action plan jointly with the program team.
6- Prepare Output Monitoring Report against project Output Project Indicators and provide information on achievement against the Indicators.
7- Follow-up on reporting by responsible staff on Output Indicators as per the Monitoring and Evaluation Plan.
8- Responsible for managing data at the project level of Outputs Indicators, Quality Monitoring.
9- Lead the data collection and entry of any evaluation conducted for the project at the provincial level.
10- Crosscheck and verify output monitoring data and share its findings with the concerned program team.
11- Design and implement data collection tools and surveys using KOBO.
12- Training on child rights, child protection and referral pathways in the local community.
13- Responsible for different groups of participants in literacy and numeracy classes for 18 to 50 old years.
14- Researching and making recommendations on a potential or planned project or change.
15- Attending committee meetings and voicing objective opinions on issues.
16- Training the students’ school on the designing and implementing of initiatives related to education.
17- Responsible for ensuring that all decisions are taken in the best interests of society.
1- Engage students in active, hands-on, creative problem-based learning.
2- Building students’ ability to work collaboratively with others.
3- Helping students to discover their creativity.
4- Promoting students’ intrinsic motivation by providing meaningful and progressively challenging learning experiences which include: self-exploration, questioning, making choices, setting goals, and practice what is learned.
5- Design educational activities that promote physical, social, and intellectual growth of students.
6- Using different learning strategies (extracurricular activities) and using relevant technology.
7- Supervising classes to ensure all students are learning in a safe and productive environment and managing student behavior in the classroom by establishing and enforcing rules and procedures.
8- Administering homework and assignments to gauge and enhance the students’ levels of understanding.
9- Preparing administering, supervising, and grading examinations, quizzes, and other assignments.
10- Organizing supplies and resources for class and ensuring your classroom is clean and orderly.
11- Prepare and maintain course files and maintain accurate and complete records of students’ progress and development.
12- Evaluate, document, encourage, and monitor the progress of individual students and use the information to adjust teaching strategies.
13- Create and distribute progress reports to both students and parents.
1- Preparing a proper action plan for the implementation of the planned activities as per to the project and assisting in tracking all activities, and sessions, and ensure that all activities are in line with plans, in order to meet up with deadlines.
2- Liaising with different key stakeholders in order to build partnership agreement to support the implementation of the project activities and to help in reaching the children.
3- Mobilizing, establishing, and outreaching for children with limited abilities in Arabic, English, and Math.
4- Supporting in the identification of children needs and applying the referral mechanism and ensuring a safe and child-friendly atmosphere within the group and in the center.
5- Conducting the test (placement /diagnostic) for the participants and following up on their progress and work.
6- Using different learning strategies (extracurricular activities).
7- Supervision 16 volunteers and supervising support children's play activities and following up with the attendance of children.
8- Supervising all related field activities including meetings and school visits. Supporting the project manager in managing the field issues and challenges by supporting the field coordinator to solve and manage the cases.
9- Providing regular reports to the project manager focusing on the achievements in term of delivering activities in timely manner, challenges, lesson learned, and success stories.
10- Conducting the training workshops to Students' parents.
11- Contributing to monthly narrative and quantitative reports.