Tender Operation Planner
Cigalah Group
Total des années d'expérience :12 years, 6 Mois
•Following up the tender life cycle from awardation till final delivery to the customers.
•Receiving tender's awardation and introduce it to the company system (UD).
•Receiving POs from local hospitals and comply it with awarded tenders and introduce it to the system in order to issue POs to local and overseas vendors and follow up the execution process.
•Liaising with vendors on a regular basis to ensure delivery dates for Items requirements on purchase orders and tenders are met.
•Communicating regularly with vendors, operation, warehouse and finance departments to ensure that they are kept aware of any changes or updates to the purchase orders.
•Participating in providing regular reports to the Senior Management related to purchasing and operation activities to enhance decision making processes.
•Performing other duties and responsibilities as assigned by Manager.
EXPORT :
•Establish strong and long lasting relation with new and existing clients.
•Search for new clients in several markets.
•Prepare export offers according to client needs and company's procedures.
•Negotiate all PI details with clients in order to successfully close the deals.
•Represent my company in international exhibitions to promote products & to find new opportunities for export.
•Ensure that customer receive the highest level of service.
•Contact Freight forwarders and S/L to obtain freight and trucking rates.
•Negotiate with client and export manager to reach a suitable payment & delivery terms.
•Issue Proforma Invoice and forward it to our sales and export managers.
•Issue Sales Order and send it to the concerned departments.
•Receive Shipping schedule and determine shipping dates, S/L & Book containers.
•Follow up loading and solve all problems that may occur during loading & send final SD.
•Issue all kind of documents (Commercial invoice, Packing list, Weight list, Inspection Cert., EUR, Health Cert, Technical Cert, etc. )
•Prepare and dispatch shipping documents on-time.
•Track and follow up shipment until final delivery to the client at POD.
•Follow up on payment status with client and finance department.
•Generate weekly and monthly logistics and sales reports.
•Settle shipping, trucking and clearance invoices.
•Maintain accurate records for all shipments/orders.
•Participate in planning for our monthly export plans
IMPORT :
•Communicate with the suppliers to coordinate the purchase order details.
•Contact Freight forwarders and Customs clearance companies to obtain clearance, freight & handling rates and fees.
•Coordinate with the broker or customs clearance co. to prepare all required documents (shipping documents - form 4 & 5 - delegations).
•Follow up all import customs procedure.
•Follow up on payment status with suppliers and finance department.
•Settle shipping, trucking and clearance invoices.
•Prepare weekly and monthly Import Reports.
✓ (May 2012 - Current Job) DIB-EGYPT LLC Korean investment
Logistics & Export Coordinator
Duties & Responsibilities:
• Contact freight forwarders and shipping lines to get quotations and vessels schedules.
• Check and prepare necessary shipping documents including transport bills, EUR, Certificate of origin, packing and weight lists, certificates requested by customs, preparing documents under a letter of credit.
• Following shipment, responsible for correct completion of all documents and retrieval in accordance with record keeping requirements.
• Correspond with external organizations such as customs agents, freight forwarders and carriers
• Manage orders to meet monthly closing deadline.
• Finish customs and general authority for investment and free zones (GAFI) procedures inside the company.
• Receive, review and process timely shipping and delivery documentations from suppliers, forwarders, clearing agents and insurance companies.
• Prepare clients samples.
• Generate weekly and monthly sales reports.
• Receive Orders, Inquires from Sales /Directly from Customers.
• Handle Pricing Information and Send Offers and follow up Customers’ feedback.
• Handle and Resolve Complaints and Problems According to the Guidelines Established by The Company.
✓ (January 2012 - March) Haden Tours - Executive Secretary & I was Responsible For:
• Compose reports, forms and other materials.
• Schedule and organize activities such as meetings, travel, and organization activities.
• Open, sort & distribute incoming correspondence, including faxes & email.
✓ (April - may 2011) Etisal International Company-Outsource Etisalat-Egypt Project -Customer Service representative
Duties & Responsibilities:
• Provides Information in Response to Inquiries about Services
• Handle and Resolve Complaints
• Resolve Problems According to the Guidelines Established by
The Company.
2006 - 2010 Cairo University Giza, Egypt • Faculty of Arts, History Dept. • Grade: Fair