Isma Abdul Ghaffar

• Answer telephones related to the executive management team, provide
relevant information, direct callers to concerned person, take messages as needed.
• Follow up on needed arrangements for management conferences, meetings,
travel arrangements.
• Coordinate company guests travel, hotels and transportation arrangement, meet
guests on company premises and direct them to the designated meeting rooms.
• Coordinate with embassies and consulates for visa requirements, build and maintain relations with official representatives to help facilitate visa
processing.
• Support the management team in routine correspondence reading, translating,
copying, drafting letters, sending letters and faxes, formatting and editing
documents.
• Conduct research, collect and analyze information and prepare reports as requested by management
• Review and draft contracts and prepare power point presentations.
• Attend management meetings, draft meeting minutes, send copies to attendees and archive copies
• Maintain management team schedules, coordinate meetings and appointments.
• Coordinate with purchasing and finance on service arrangements, invoicing and payments and management team expenses
• Coordinate with HR and marketing team to send management communications and notifications to employees
• Ensure company status and practices comply with local laws and regulations,
coordinate and follow up with PRO on company registration and legal
requirements and report updates to management.
• Build and maintain relationships with service providers, hotels and travel
agencies to facilitate work requirements.
• Assisting the Marketing Manager in organizing events

• Uphold confidential records and organize the same on filing system.
• Assisting the Estimation Manager and the Bid Manager.
• Coordinate with the Finance, Senior Management, Human Resources, IT
Department etc. on behalf of the Technical Services Department.
• Routed & kept records of incoming and outgoing Correspondence included e- mails, faxes and letters.
• Create and modify documents such as reports, memos, Contract Awards,
letters and Contractor's Queries and Responses using word processing,
spreadsheet, database
• Booked the meeting rooms and accommodated visitors and directed them to the appropriate meeting rooms.
• Handled Leave forms, Expense Claim Forms and Stationary Requirements for the department of 62 employees.
• Maintain office calendar to coordinate work flow and meetings.