ERP Systems Specialist (Supply Chain Management)
Royal Commission Hospital
Total des années d'expérience :13 years, 1 Mois
• Create documentation and procedural guidelines for ERP system users.
• Coordinate with Supply Chain Department regarding work flow and processes that are essential to ERP system.
• Work with ERP systems users and management to determine the appropriate system configuration and setup.
• Gather necessary data that is needed upon the implementation of ERP system.
• Assists in the facilitation of training sessions and participates in user group meetings.
• Supports and troubleshoots issue based on end user experience.
• Test new system functionality, reports and queries. Assist in ensuring that the end users have optimum use of the system.
• Provides input into improving system reliability, availability and performance. Analyzes and advises management of work flow issues and data integrity problems.
• Performed other duties that were assigned by the Director from time to time.
A. Perform tasks and activities as Stock Controller
• Process all daily Material Requisitions; coordinate with Warehouse for release to users.
• Review and control issues of users through checking of all daily departmental requisitions
in light of the Average Monthly Usage (AMU) and available quantity.
• Replenish stock items through ordering of new quantities in a suitable quantity and in a
timely manner to avoid NIL stock situations or over-stock situations.
• Monitor below safety level report and zero stock report and take the required action.
• Monitor the issue track of slow moving items to produce potential write off list of
minimum stock level
• Update all near expiry and expired items in the warehouse and take necessary action.
• Update all item location and performs spot checks on the actual relocated items.
• Liaise with different Suppliers / Vendors to expedite all overdue Purchase Orders.
• Log and record non-stock purchase issues by assigning log number for each non-stock
requisitions attached with MRR and invoice Number.
• Perform cyclical counting on a regular basis.
• Participate in the control and verification of the annual stock take exercise.
• Process the purchase requisition of different department.
• Prepare the Material Service Request for the department.
• Creates catalog for ERP stock code in the system.
B. Perform tasks and activities of Data Analyst
• Review and verify all received Invoices against forwarded Purchase Orders and actual
Deliveries of the items; liaise with the Purchasing on any issues found in the Invoice.
• Input all Invoice details in the Hospital’s In-House Inventory System while preparing the
Material Receiving Report required for the ERP system.
• Liaise with Warehouse on items requested by End User through the Inventory System.
• File and records all invoices and purchase orders.
• Enter Issue Document thru ERP system.
C. Perform Task and Activities as a Property Control
• Receives the invoice of new delivered Purchase Order of Medical and Non Medical
Equipments.
• Coordinate with the biomedical department and requestor for the new equipments.
• Prepare the Material Receiving Report for tagging of equipments.
• Submit weekly report on the status of Purchase Order for equipments.
D. Performed other duties that were assigned by the Director from time to time.