Executive Secretary of C.E.O
Al Qamra Holding Group
مجموع سنوات الخبرة :9 years, 2 أشهر
June 2012 - Present
❖ Executive Secretary of C.E.O
Al Qamra Holding Group
Madinat Khalifa South Doha, Qatar
Duties and Responsibilities:
• Resolves administrative problems by coordinating preparation of reports, analyzing data and identifying solutions.
• Provides information by answering questions and requests.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, verifying receipt of supplies.
• Contributes to team effort by accomplishing related results as needed.
• Keep track of all documents correspondences and transaction.
• Maintaining Log Book for Document issue.
• Maintaining records (like master list, document change requests etc.)
• Control the archiving of records.
• Following Control of Documents Procedure & Control of Records Procedure.
• Awareness of company policy and adhere to process procedures applicable.
• Composed type and distribute meeting notes, routine correspondence and reports.
• Greet visitors and callers, handle their inquiries and direct them to the appropriate persons according to their needs.
• Locate and attach appropriate files to incoming correspondence requiring replies.
• Mail newsletters, promotional material and other information.
• Maintain scheduling and event calendars.
• Make copies of correspondence and other printed material.
• Open, read, route and distribute incoming mail and other material and prepare answers to routine letters.
• Schedule and confirm appointments for clients, customers or supervisors.
• Set up and maintain paper and electronic filing system for records, correspondence and other material.
• Take dictation in shorthand or by machine and transcribe information.
• Operate electronic mail systems and coordinate the flow of information both internally and with other organizations.
• Order and dispense supplies.
• Operate for spreadsheet, word processing, database management and other applications.
• Apply Visa for Schengen, United Kingdom and United States of America.
• IMS Internal Auditor Training (Based on ISO9001:2008;ISO14001:2004 & OHSAS 18001:2007 Standard)
• In-Service Training "Delivering Quality Services (Unites States/Canada Immigration Process) September 2006
• English Fluency Course - June 2006
• Gearing up for the world of work through self-efficiency. ( A seminar workshop for the graduating students) - March 2004
• Enhancing personal and work images manners and etiquette - March 2004
July 2011 - April 2012
❖ Sales Executive
Bamberg Group Projects
Doha, Qatar
Duties and Responsibilities:
• Coordinating in production of a wide range of marketing communications.
• Listening to customer requirements and presenting appropriately to make sale.
• Maintaining and developing relationships with existing customers in person and via telephone calls and emails.
• Assisting the Sales Manager in coordinating various integrated communication and marketing activities.
• Talking to different potential client and setting up appointments to discuss the company products.
• Developing lead generation plans with targets, measures and objectives.
• Looking for the possible techniques on how to settle the business deal with the clients.
• Gathering market and customer information.
• Negotiating on price, costs, delivery and specifications with buyers and managers.
• Creating detailed proposal documents, often as part of a formal bidding process that is largely dictated by the prospective customer.
• Making accurate, rapid cost calculations and providing customers with quotations.
April 2007 - July 2011
❖ Sales Representative
Al Mana Ventures (Jeff de Bruges)
Doha, Qatar
Duties and Responsibilities:
• Oversees the maintenance of a cross-reference filing electronic and paper system for all documents. Ensures filing system is up to date and organized.
• Draft, type and proofread correspondence including letters, memos, documents and reports as requested or as circumstances dictates.
• Performs other related duties as requested or as responsibilities command, e.g. monthly time sheets and expense reports.
• Coordinates calendars and schedule meetings for the General Manager.
• Resolves scheduling conflicts as they arise and prioritize issues to ensure an effective time management approach.
• Communicates agenda and respond to calendar changes as needed.
• Conducts weekly inventory of office supplies to monitor the requirements at all times.
• Ensure knowledge of staff movements in and out of organization.
• Supervise the store when the manager is not around.
• In charge of financial transactions in the office
• Manage and inventory and replenishment of stocks.
• Undertake cleaning and housekeeping duties
• Continually develop an understanding of the company's culture, products, ethical initiatives, other areas of business, and reflect this in everyday performance
• Take responsibility for personal development and actively seek opportunities for improvement
July 2005 - March 2007
❖ Recruitment Specialist
Horizon Recruitment Pacific Corporation
Mandaluyong City, Philippines
Duties and Responsibilities;
• Assisted registered Nurse and physical Therapist on processing employment based immigrant visa.
• Qualified/ assessed the resume and credentials of the applicants for interview.
• Monitored the weekly progress on the immigrant visa application of the Nurses and Physical Therapist.
• Assisted the nurse on completing their exams requirements such as CFGNS, IELTS and NCLEX.
• Updated the weekly spreadsheet of the Nurses and Physical Therapist.
• Encoded resume templates, ETA form and other forms needed in their immigration process.
• Received inquiries from phone and emails.
• Entertained walk-in applicants.
• Coordinated all activities related to the document control procedure, including technical documents and commercial correspondence.
• Input document data into the standard registers ensuring that the information is accurate and up to date.
• Generated the various document reports and data base.
• Make sure that controlled copies of the latest approved documents from the embassy are given both to the nurses and to the employers.
• Maintain the files and control logs as required by the projects.
On the job trainings:
• United Coconut Planters Bank - Roxas City Branch, Philippines
• Social Security System - Roxas City Branch, Philippines
Seminars Attended: