Procurement Coordinator / Online & Indoor Sales
Atiq Liusie General Trading LLC
Total years of experience :5 years, 10 Months
• Responsible for the purchase of certain products in the company.
• Review prices and product specifications from various suppliers to determine which would provide the best deal.
• Ensure that the products are of high quality.
• Compare prices, specifications, and delivery dates in order to determine the best bid among potential suppliers.
• Calculate estimated cost of the product to check whether the product is feasible in the market.
• Approve the best products that have the best quality with a feasible price after reviewing and analyzing all options.
• Prepare purchase orders on behalf of the company and send copies to suppliers.
• Process the payment as per the PI received from the supplier.
• Contact suppliers in order to schedule or expedite the shipment date.
• Inquire for the best freight rate from the forwarder.
• Book a container and inform the forwarder to release the SO as per the ETD given by the shipper.
• Track deliveries and make sure that the company will receive the shipment on time.
• Keep track of purchase orders for the company by maintaining accurate ETA dates for all incoming shipments.
• Check shipments when they arrived to ensure that orders have been filled correctly and that goods meet specifications.
• Creating and maintaining purchasing files and price lists, as well as determining if the company has enough inventories on hand.
• Determine if inventory quantities are sufficient for needs, ordering more materials when necessary.
• Respond to customer and supplier inquiries about order status, changes, or cancellations.
• Work with Accounting to reconcile invoice variances
• Other duties as requested by Management.
Online & Indoor Sales
• Report directly to the Director
• Identifying and contacting new sales prospects.
• Schedule customer appointments and make product presentations.
• Maintain up-to-date knowledge about product information and promotions.
• Directing customers to product information resources.
• Update customer database with contact details and interest information from prospective customers.
• Communicate promptly and professionally to customers' queries through phone and e-mails.
• Provide excellent services and ensure customer satisfaction.
• Perform online sales activities to achieve company sales objectives.
• Maintain profitable and productive relationships with customers.
• Respond quickly and efficiently to all incoming sales enquiries, by telephone and emails, preparing quotations as required.
• Follow up all enquiries, preparing proposals where necessary and facilitating showrounds with potential clients to show our facilities.
• Contracting booking, receiving PO and making sales order.
• Promotion of our facilities to new and existing clients through a proactive approach
• Responding to and coordinating all internal meeting requests
• Assisting in implementing the sales strategy as set by the sales manager.
• Assist members in opening and closing a savings account.
• Check completeness and accuracy of entries on savings deposit and withdrawal slips.
• Receive and post savings and time deposits transactions.
• Compute quarterly interest and post it to each subsidiary ledger and passbook; filing of slip, certificates of time deposit and Daily Summary Report.
• Prepare documents for loan releases and ensure that they are completely filled out and duly singed by the borrowers.
• Prepare monthly schedule of Savings and Time Deposit & Loan Receivables.
• Receive and post loan payments of members-borrowers.
• Interviewing loan applicants, collect information and completing loan application paperwork.
• Responsible for carrying out the clerical and record-keeping functions.
• Responsible for keeping loan information organized, making sure that all parties receive the loan information they require and monitoring the status of outstanding loans.
• Responsible for calculating the interest owed on various loans, including the interest owed to savings account customers, as well as the interest owed on loans. Loans that are delinquent must be brought to the attention of management.
• Reconciling bank statements
• Encoding and entering accounts payable, preparing payments (checks) for signature, invoicing, managing accounts receivable and/or customer account collections,
• File management
• Handle customer and employee accounts receivable.
• Assist with accounts payable, prepare checks & payroll preparations.
• Maintains files, including filing of general ledger journal vouchers, accounts payable documentation, and other miscellaneous filings.
• Prints daily accounts payable checks and inserts checks and invoices.