Accounts Payable Manager
Al Barakah Holding
Total des années d'expérience :25 years, 1 Mois
Perform accounting and tasks related to the efficient maintenance and processing of accounts payable transactions. Control the payment procedure to all vendors and purchase tax reporting (VAT) and ensure timely payment of all dues including verification of payments being made to suppliers in respect of their completeness, accuracy and timeliness. Responsibility of Accounts Payable.
Receive supplier’s SOA on monthly basis together with the supporting documents from relative
departments.
2. Conduct monthly reconciliation of supplier SOA with the SRV issued in the ERP system.
3. Analyze, enquire of any variances with the purchasing department & suppliers.
4. Book the invoices of services & consumables in the ERP system after checking the relevant
supporting documents and contracts.
5. Prepare JV for
• Debit / Credit notes for overtime, utilities, bank charges, insurance etc…
6. Petty cash analysis / documents verification and investigation.
7. Prepare and analyze the aging of payable.
• Payment preparation & postings.
• Preparation of payment notification to supplier
• Reply to enquiries from suppliers
• Make sure that the DPO target is achieved by prioritizing the payments without damaging the image of the company.
8. Online / cheque payment processing: (if applicable)
• Prepare summary sheet and send to authorized approvers
• Ensure fund is available for processing of payments and within the available
budget.
• Uploading of payments through Bank portal & / or prepare cheques
• Posting of payments
9. Month end closing
• Ensure that GR/IR is balanced & that all goods received has been posted
• Examine the SRV prepared by the data entry with goods received & recorded in
• the ERP system.
10. Investigate the variances.
• Examine the payable aging report for clearing purposes
11. Year End closing
• Reply to audit request / queries
• Suppliers Account confirmation
Strong financial and management skills
Confident communicator, negotiator and decision maker
Proven financial planner
Thrives under the pressure of leadership and business targets
Broad knowledge of financial management and client expectation
Technically competent with extensive experience in a variety of software systems and databases
•Supervises controls and monitors the Accounts Payable function. Ensures all vendors’ invoices are recorded, verified and processed in time in the SAP system for payments.
•Ensures periodic reconciliation with Vendors Accounts. Reviews and monitors various reports relating to accounts payable aging, unpaid & disputed and open invoices, etc.
•Solves major issues and disputed invoices with vendors, employees and shareholders.
•Supervises the activities of Accounts Payable Section by planning, assigning work, reviewing activities of A/P staff ensuring efficient and satisfactory performance of the Department.
•Ensures accurate recording of system entries and transactions and compliance with the chart of account and with budget to maintain control and data integrity.
•Ensures verification of invoices from Vendors/Contractors in accordance with Contract/ PO/WSO’s, payment terms as per agreements i.e. Unit Rates or Lump sum, necessary performance bond received, any advance deducted, contract is valid, etc.
•Ensures processing of invoices with duly approved LPO / WSO or Contract as per DOA, approved SES for services or GRN raised for goods received before posting and payments.
•Ensures timely payment of undisputed invoices in accordance with payment terms. Supports the achievement of Division KPIs on A/P.
•Ensures processing of employee and contracted staff business trip related invoices after verification.
•Ensures vendor reconciliations are performed twice a year, reviews and approves them. Monitors very closely the ageing of Vendors and as far as possible check with Treasury where the payments have not been made as per agreed terms.
•Liaises with Vendors, Procurement, Contract and Projects/Operation and Division personnel on disputed invoices, resolve disputes and request clarifications to facilitate workflow.
••Performs other similar or related duties as and when assigned by the line manager.
• Responsible for reviewing and validation the batches of invoices for payment by date, amount and currency.
• Reviewing payment done by MBC and sister companies (MEN, O3P, MBC FM).
• Preparing and reviewing Suppliers reconciliation and entries adjustments.
• Verifies codes accounts ensuring accuracy of cost centers as per chart of accounts. Allocates cost to cost centers according to procedures. After verification, “Posts” invoices in SUN/Oracle for payments.
• Review invoices by checking amounts and relevant details, ensuring compliance with POs, Work Service Orders, contractual provisions, verifies the goods and services have been received in Sun/Oracle by GRN and ensures proper authorization according to delegated authorities.
• Performs accurate and up-to-date maintenance of accounts payables records relating to COMPANY’s payable accounts including maintenance of records of contracts, bank guarantees and related documentation
• Issues monthly A/P reports showing analysis of balances and overdue amounts. Justifies delay in payments.
• Participates in regular Finance meetings to keep abreast with all issues relating to the Finance. Discusses and reviews opportunities for the optimization of assigned work programs.
• Participation in the implementation of the Oracle software for the AP module and the migration of all MBC group data from Sun Systems software to Oracle
• Responsible for training, supervising, reviewing and assessing accounts work.
• Preparing accounts reconciliation with suppliers, clients, banks, related parties etc...
• Prepare and present management reports.
• Preparing monthly financial statement and closing works at the end of the year
Review and assess the efficiency and effectiveness of internal control structure of multiple health care institutions within the Emirate of Abu Dhabi in UAE.
Prepare and control hospitals’ budgets.
Prepare LPO and Contracts payments and records for the goods and services provided by the authority supplier’s and other related Hospitals under the Authority management and supervision.
Prepare Suppliers reconciliation and entries adjustments for the closing purposes.
Analysis of the financial position and performance of external audit assignments for private and public organizations. This includes comprehensive audit of the concerned organization accounts up to the preparation of financial statements in order to assess its performance and to report its compliance to the international accounting standards (IAS). This process necessitates a comprehensive usage of the International Auditing Standards.
Review to assess and set procedures assignments using the American Institute of Certified Public Accountants pronouncements and guidelines.
Perform Comprehensive Financial Analysis of companies under audit through comparison of their profitability among financial periods, ratio analysis and assessment of their performance through comparison with other companies working in the same industry or trade.
Prepare and implement financial systems.
Analysis of the financial position and performance of external audit assignments for private and public organizations. This includes comprehensive audit of the concerned organization accounts up to the preparation of financial statements in order to assess its performance and to report its compliance to the international accounting standards (IAS). This process necessitates a comprehensive usage of the International Auditing Standards.
Review to assess and set procedures assignments using the American Institute of Certified Public Accountants pronouncements and guidelines.
Perform Comprehensive Financial Analysis of companies under audit through comparison of their profitability among financial periods, ratio analysis and assessment of their performance through comparison with other companies working in the same industry or trade.
Prepare and implement financial systems.