Senior Accounting Assistant
Qatar Petroleum
Total years of experience :23 years, 8 Months
Carries out master data updates, (Vendors, Customers, banks, GL a/c) in SAP to ensure accuracy and KPIs as per procedure.; Assists users in creating, composing, updating IT service requests, reporting IT problems through SDS system to accurately translate services req'ts, Coordinates, follows up with ICT department for the requests, problem logs for timely completion thereof & adequate, appropriate, acceptable solution of the requested service / reported problems to achieve user satisfaction, escalates to and Business Systems Analyst.; Acknowledges, maintains, monitors and updates the ICT equipments, peripherals Inventory of Finance Directorate on regular basis and physically verifies every quarter to ensure inventory is all time reconciled with ICT.; Responds, attends calls, queries, carries out changes and updates in eTimesheet such as rerouting and change of approver to provide support to users & analysts.; carries out related tasks for Document Controller to ensure that signed BPAR, Project Charter and other Business documents are properly scanned, classified, uploaded and assigned appropriate security policy in ECM system. Coordinates with ECM team for solutions.; Creates, reviews, maintains, files, archives the inward / outward office correspondence / communication for control of documents flowing through the section to achieve an effective office mngt. env't.; Coordinates, maintains IT/SAP in-house training schedule for SS/ELS position holders and developees under Finance Directorate along with Attendance records to ensure required trainings are attended by employees.; Carries out the instructions, coordinates and assists to Business System Analyst in the preparation, delivery of IQ/GIS related AGAM support.; Adhere to the relevant Key Performance Indicator (KPIs), Critical Success Factor (CSFs), Key Risk Indicator (KRIs) and ATM Table which will be referred to while performing the duties and responsibilities as per Job Description, Carries out enhancements, updates of Finance home page on QPnet, participates in various (SAP, Non-SAP) dev'tal initiatives, monitors & assists users in creating updating eSCR, in addition to a variety of clerical and back office support duties in order to provide an efficient operational support and administration service to Section Heads and Analyst within the Division.; Acknowledges, analyses, appraises and coordinates with ICT & user departments requests for the QPnet Finance Home page enhancements, new pages / re-design homepage requests (w/ or w/o security). Initiates, creates, enhances, checks and verifies the webpage to ensure web contents are maintained all time up to date as per user request.; Updates, maintains, checks & verifies web contents, pages on Finance home page to ensure that up-to date information is maintained by updating critical business documents on QPnet. Coordinates, organizes, assists, attends to various developmental activities related to Financial System of SAP and Non SAP projects by virtue of attending meetings, take key notes, studying the current business processes and evaluating with the Business Systems Analyst the to-be processes, assists Analyst in preparing business documents related to specific projects.; Carries out tasks, keeps track, progress monitoring related to business process improvements and automation initiatives within Finance Directorate to ensure projects timelines are maintained.; Creates, updates, maintains Manual of Authority table for eApplications such as eTimesheet, Call off Agreement applications in line with Approved MoA document posted on QPnet and to ensure eApplications workflow follows systems approval mechanism accurately as per approval hierarchy.; Provides necessary job training to subordinates and supports all activities related to Qatari dev't in Finance Directorate to ensure that subordinates and Qatari developees are equipped with necessary skills and experience to achieve high level of performance.;
Handling all accounting aspects for LRT Project..; Dealing w/ the bank & cash disbursements & monitoring their positions as well.; Handling the petty cash & make the replenishments for all the liquidations made.; Doing the day to day works like receiving the invoices, entering in Elodie Accounting Software; Responsible in monitoring the aging of accounts for supplier’s, do cheque payments every 15th & 30th of the month.; Monitoring the subcontractor’s accounts through the used of the Subcontractor’s Module in Elodie.; Handling the fixed assets and launching it’s per month’s depreciation under the Fixed Asset Management.; Preparing the monthly adjustments as to the provisions for the accruals of annual leaves, compensation end of service, air tickets and benefit leave.; Do the reconciliation for all the accounts.; In support to the Financial Manager during the monthly closing and preparation of the Financial Statements (Profit & Loss, Balance Sheet, Statement of Cash Flow, Statement of Equity); Accountable for monitoring the progress of projects, investigating variances, approving expenses, and ensuring that project billings are issued and payments collected; Maintain project-related records, including contracts and change orders; Authorize access to project accounts; Authorize the transfer of expenses into and out of project-related accounts; Review and approve supplier invoices related to a project; Review and approve time sheets for work related to a project; Review account totals related to project assets and expenses; Investigate project variances and submit variance reports to management; Confer with receivables staff regarding unpaid contract billings; Report on project profitability to management; Report to management on any opportunities for additional billings; Report to management regarding the remaining funding available for projects; Create or approve all project-related billings to customers; Investigate all project expenses not billed to customers; Respond to requests for more detail from customers; Approve the write off of any project-related billings that cannot be billed to or collected from customers; Close out project accounts upon project completion; Compile information for internal and external auditors, as required
Handling all accounting aspects for the 7 divisions where 3 of them dealing w/ construction (building construction & public works or roads construction); 2 divisions dealing w/ ready mix, concrete & asphalt plant manufacturing; heavy equipment rental division & a plastic plant manufacturing division.
Do the bank & book reconciliation of the company & its 6 additional divisions.
Monitoring the Cash & Cheque Receipts & do monthly reports.
Monitoring the material receipt vouchers material issue vouchers & issue vouchers & does monthly reports.
Do the aging of accounts for receivables (debtors’ accounts) & payables (creditors accounts).
Handling & monitoring the L.C. from our company & from our client’s & do the necessary entries.
Monitoring the fixed assets of the company.
Monitoring the purchases made especially on equipment’s from other countries & do necessary payments via bank either by morahaba account or letter of credit.
Responsible in monitoring the inter division transactions & do the necessary entries.
Monitoring the company’s loans & drawdowns, employees advances & advance payments made to the suppliers.
Dealing with the invoices upon the receipt till the processing of the payments and make sure its suppliers statement tally w/ the system/database and responsible in any queries to the suppliers.
Dealing with the invoices sent to the customers and responsible in answering any queries.
Handling the petty cash fund/revolving fund for the reimbursement of different divisions expenses reimbursement and monitoring the cash positions & it’s forecast.
Taking note the different due dates for payments & responsible in making cheque or cash payments.
Do the payroll for the labor & staff salaries & overtime as well.
Handling the whole book of accounts and do reconciliation
Do job costing for the construction division of the company.
Preparing the financial statements - Cash flow, Income Statements & Balance Sheet.
Analyzing & interpreting the reports & handed it over to the accounting manager for further discussion to the management.
Make suggestions from the day to day encounter from the used of the system & the transactions encountered for enhancement & improvement of the accounting system of the company & it’s related departments.
Handling & monitoring daily sales report from the plant & do monthly sales report.
Handling all accounting aspects for 2 projects of Qatalum C020 & T013 using JVMIS software (Foxpro 5.0).
Responsible in monitoring the cashflow & bank position to be able to monitor the cheques to be issued & the injection of finances or funds that will be used in day to day operation.
Doing the aging of AR & AP, monitor the due from the customers & suppliers as well.
Being tasked to do the checking & confirmation of each & every Payment Certificate to be submitted for collection from the client.
Overall responsible in supervising the everyday transaction of Qatalum projects in behalf of A&C as it is a Joint Venture w/ AlSaad General Contracting.
To link with the Company’s departments, with external customers and ability to rectify situations & maintaining phone links.
Reception of the Company’s official guests & visitors & providing them with working requirements.
Administrative skillfulness and ability to organize and coordinate along with ability to use computer programs (MS Office, Excel, Word, Power Point & the Internet).
Exercising considerable judgments & discretion in completing assignments
Performing administrative support tasks that are personal-secretarial in nature for one or more key executives.
Capable of handling general correspondence independently.
Able to handle staff affairs.
Do the filing of different business documents and maintaining the necessary documents for employee’s files.
Prepare office supply requests for Operations Manager’s approval. Keep office supplies stored safely and monitor the disbursement of supplies.
Arranging employees transport
Do the booking for flight and hotel accommodation
Monitor the operating status of office equipment. Inform the Operations Manager when equipment is not working properly and call for maintenance as directed.
Ensure that time sheets are completed properly and that all timesheets are submitted to the Operations Manager.
Compute the drivers and construction workers overtime from the time cards and time sheets.
Assigned to be the disbursement officer of the company, to do checks for payments and for releases & to act as a representative to deal with the suppliers.
Do banking works like transacting payroll, checks and making deposits to the bank.
Tasked to do the payroll of the company’s employees.
Assigned to do the monthly, quarterly & year end reports requirements of the government namely: SSS, PAG-IBIG, PHILHEALTH & taxes of BIR.
Responsible in monitoring the employees loans & advances.
Tasked to do the bank & book reconciliation.
Responsible in making the company’s books - journalizing, posting to the general ledger & making the necessary adjustments manually.
In charged in making sales report, collection report, cash flow & budget report & financial statement.
Assigned to do the aging of accounts payable and accounts receivable.
In charged in making comparative monthly expenses report.
Communicate the reports to the manager & from time to time answer the questions of the president & other officers with regards to the financial statements
Assigned to be the disbursement officer of the company, to do checks for payments and for releases & to act as a representative to deal with the suppliers.
Do banking works like transacting payroll, checks and making deposits to the bank.
Tasked to do the payroll of the company’s employees.
Assigned to do the monthly, quarterly & year end reports requirements of the government namely: SSS, PAG-IBIG, PHILHEALTH & taxes of BIR.
Responsible in monitoring the employee’s loans & advances.
Tasked to do the bank & book reconciliation.
Responsible in making the company’s books - journalizing, posting to the general ledger & making the necessary adjustments manually.
In charged in making sales report, collection report, cash flow & budget report & financial statement.
Assigned to do the aging of accounts payable and accounts receivable.
In charged in making comparative monthly expenses report.
Communicate the reports to the manager & from time to time answer the questions of the president & other officers with regards to the financial statements.
Prepare checks and bank transfers.
In charge in making the necessary adjusting entries in the company’s books.
Responsible in checking the accuracy of the documents of the company branches namely: Collection report, Bank deposit & Cash outflow (Expenses incurred).
Tasked to do the bank & book reconciliation.
Assigned to do the Aging of accounts receivable & accounts payable.
Assist in the formulation of accounting procedures that could help enhance the accounting system of the company.
Help the Accounting Manager in making the financial statement & its analysis.
Perform other duties assigned from time to time.
In charge in making the necessary adjusting entries in the company’s books.
Responsible in checking the accuracy of the documents of the company branches namely: Collection report, Bank deposit & Cash outflow (Expenses incurred).
Tasked to do the bank & book reconciliation.
Assigned to do the Aging of accounts receivable & accounts payable.
Perform other duties assigned from time to time.
I am a Government Scholar in my full time of college degree. I am a consistent honor student from elementary to college and a dean's lister in college. I got an Academic Award when I graduated from High School and have a certificate in vocational courses in Dressmaking, Electronics, Computer and Business Administration. I also pass the Philippine Civil Service Examination with a grade of 87%.