Jackielou Into

Signing Offers and Third Party PO and ensuring all are in accordance to Siemens guidelines.
Approving Orders and order calculation and ensuring it is in line with the Business Target for both UAE & Oman Market
The timely and immediate collection of current and overdue Receivables
Forecasting of turnover
Review of receivables together with Sales Managers and Customers
Clearing AIMS invoices for both EM LP & EM HP.
Processing Invoices for Third Party PO and providing instruction to AFC about payment booking.
Administrating transfer of cost from Framework PO to their respective Sales Order thru PD JV.
Ensure proactive communication to customers, especially in case of issues
Handling of Letters of Credit where applicable (coordination with Accounting & Finance, preparation of commercial invoices and delivery notes and coordination with customers and banks)
Regular checks of bookings/assigned costs and corrections if required
Regular review of order backlog
Ensure all relevant documentation is provided accurately at all times
Checking Export Control regulations and requirements
Clearance of GR/IR balances for both UAE & Oman. Doing reconciliation on a monthly basis coordinate cash collection with customers and providing assistance to Accounting & Finance in adjusting payments
Preparation of action plans in case of over dues to ensure cash collection
Providing major customers with monthly statements of accounts and follow up on payment

Timely and appropriate booking of new orders and turnover
according to guidelines and with all required documentation
Forecasting of turnover
Timely collection and review of receivables together with Sales Managers and Customers
Ensure proactive communication to customers, especially in case of issues
Handling of Letters of Credit where applicable (coordination with Accounting & Finance, preparation of commercial invoices and delivery notes and coordination with customers and banks)
Regular checks of bookings/assigned costs and corrections if required
Regular review of order backlog
Ensure all relevant documentation is provided accurately at all times
Checking Export Control regulations and requirements
Clearance of GR/IR balances and reconciliation on monthly basis
Coordinate cash collection with customers and providing assistance to Accounting & Finance in adjusting payments
Preparation of action plans in case of over dues to ensure cash collection
Providing major customers with monthly statements of accounts and follow up on payment

Responsible for Inter Company Sales.
Extracting Demand Meeting Data and forwarding it to each market on a monthly basis.
Collecting demand Order and ensure to source it within market before forwarding to the Purchasing Team.
Responsible in negotiating prices and stocks within market.
Consolidating the demand order for the entire Madar Subsidiaries
Responsible in stock ageing and evaluating the slow moving stock on a quarterly basis
Sourcing Demand on Local market
In charge of consolidating the Distribution & freight for all Madar subsidiaries and keeping them an update regarding their figures & expenses
Resolve problems concerning transportation, logistics systems, imports or exports, or customer issues.

Performed general duties for all task related to the procurement team
In charge of LC opening and amendments
Responsible for entering the data on the system
Follow up banks and supplier’s for Original Documents and status of the shipments
Liaise with the shipping agent and follow ups on the vessel arrivals.
Ensuring that market is well informed about their inbound materials
Maintained and updating the Purchasing Log for all the markets (Qatar/Jordan/Sudan/Bahrain/UAE)
Provide support on the sourcing manager’s with regards to evaluating supplier’s performance
In contact with the bank regarding exchange rates, availability of facilities and setllement of Bills and loans.
Acquired enough knowledge to all the functions in the Purchasing Department

Receive and verify invoices and requisitions for goods and service
Verify that transactions comply with financial policies and procedures
Prepare, verify, and process invoices and coding payment documents
Prepare batches of invoices for data entry
Data enter invoices for payment
Manage the weekly cheque run and record all cheque
Prepare manual cheque and list all vendor cheques in the log book
Maintain the general ledger and listing of accounts receivable and payable
Print and distribute monthly financial reports.