Assistant Procurement Officer
Philippine Amusement and Gaming Corporation
Total years of experience :23 years, 8 Months
ASSISTANT PROCUREMENT OFFICER
• Assist in the preparation of the Annual Procurement Plan and Procurement
• Prepares Bidding Documents and reviews Technical Specifications
• Posts the Invitation to Bid at Philippine Government Electronic Procurement Systems
• Invites Suppliers
• Liaise as central channel of communications of communications for the BAC with the end-users, Project Management Office, other units of the line agency, other government agencies, providers of goods, infrastructure projects, consulting services, observers and the general public
• Assist in managing procurement process
• Evaluates and verifies documents submitted by the bidders
• Reviews and Prepares post-qualification reports for the Bids and Awards Committee
• Prepares Letter of Regrets and Motion for Reconsideration to the bidders
• Prepares Notice of Award, Notice to Proceed and Purchase Order and Contract
• Prepares recommendation to the Board of Directors the award of contract for their approval
• Prepares recommendation to the Head of the Procuring Entity for the use of alternative method of procurement
• Prepares BAC Resolutions
• Facilitate presentation during the Pre-bid Conference
• Facilitate the submission, receipt, and preliminary evaluation of bids
• Submits documents to Commission on Audit (COA) relative to the goods/services procured
• Takes Custody of procurement documents
• Provides Administrative function to the Bids and Awards Committee
• Organizes and makes all necessary arrangements for the Bids and Awards Committee conferences
• Attends Bids and Awards Committee meetings
• Prepares minutes of the Bids and Awards Committees’ meetings
• Responsible for the sale and distribution of bidding documents to interested bidders
• Monitors procurement activities and milestone for proper reporting to relevant agencies when required
BOOKKEEPER
Fixed Assets Management:
• Prepares the monthly Fixed Assets Management Reconciliation Report
• Addition and deletion of the Fixed Assets (FA) in the FA Module
• Annual Physical Inventory of Fixed Assets
Financial Assets Management:
• Prepares Disbursement Vouchers for various suppliers, replenishment of petty cash funds, revolving funds for Casino VIP bar and Entertainment vouchers
• Preparation of monthly financial reports
Accounts Payable-Contractors and Suppliers
Accounts Payable-Others
Other Payable-Others
Accounts Payable-Proponent
Taxation
• Monthly remittances of Withholding taxes for the following:
Withholding Tax-Expanded
Withholding Tax-Value-Added Tax (VAT)
Withholding Tax-Gross Money Payment (for Non-VAT)
• Monthly remittance Franchise Tax-Proponent
ACCOUNTING CLERK
• Prepares Bank Reconciliation of Dollar Accounts (FOREX)
• Prepares Bank Reconciliation of Peso Accounts
• Consolidates, prepares, and bookkeeping of Head Office schedules as follows:
Miscellaneous Income and Expenses
Accounts Receivable
Due From Officers and Employees
• Monthly Reconciliation Report of Supplies Inventory
• Co-developer for the enhancement and program revisions of the Supplies Inventory System Version 2010
• Monthly preparation of Journal Vouchers, Debit and Credit Memo.
• Process Disbursement Vouchers for payments of various suppliers
• Process and reconciliation of payments for Casino utilities
• Preparation of monthly Financial reports:
Accounts Payable- Contractors and Suppliers
Accounts Payable-Others
Other Payables-Others
Accounts Payable-Proponent
Accounts Receivable
Due From Officers and Employees
Process billings of hotel accommodations and incidentals
Prepares Requisition Vouchers of office supplies and other supplies
Prepares food and beverages charges of the customers in casino outlets
Prepares monthly remittance of Withholding taxes:
Withholding Tax-Expanded
Withholding Tax-Value-Added Tax (VAT)
Withholding Tax-Gross Money Payment (for Non-VAT)
Degree Holder