Sr. Administrator
Nico International
Total years of experience :26 years, 0 Months
Sr. Administrator November 2010 - Present
Nico International, Dubai, United Arab Emirates (www.topazworld.com)
Topaz Energy and Marine, one of the worlds's leading marine companies with over 35 years of experience in the Middle East. Topaz is a wholly owned subsidiary of Renaissance Services SAOG.
Topaz's subsidiary companies- Adyard Abu Dhabi and 'Nico International'- form the foundation upon which the engineering division continues to grow and produce excellent results for the company. Each of these engineering businesses has established capabilities in marine repair, ship-building, and both onshore and offshore fabrication. They also share similar core competencies and customer bases, while operating in diverse locations
Handling the Administration departments of the Engineering/ Ship Building/ Ship Repair division - Nico International/Nico Craft at Dubai, Abu Dhabi and Fujairah with more than 1800 staff and multiple divisions
Administrator Jan 2001 - June 2010
WS Atkins, Sharjah, United Arab Emirates (www.atkinsglobal.com)
A multinational and multidiscipline engineering consultancy headquartered in UK with worldwide offices. It has a group staff strength of 20, 000, of which 600 are based in Sharjah Office spread over 7 divisions (Oil & Gas, Rail Solutions, H & T, NGBT, Rail Signalling, and Aero Space & DLRT)
Administration Manager Jan 2000 - Dec 2000
House of Holidays, Abu Dhabi, United Arab Emirates
One of the prominent players of UAE's tourism industry with trade alliance in European, Australian & Asian tourism companies; major clientele from large oil companies, corporate and large section of the population.
Branch Manager, Indus Computers, Bangalore, India Apr 1997 - Sept 1998
Marketing Manager, Woodlands Traders, Coimbatore, India Jan 1989 - Mar 1997
Sales Executive, Alpha Developers, Coimbatore, India Jun 1985 - Sept 1987
AREAS OF EXPERTISE
* Expertise in managing daily office work and handling administrative operations.
* Assume full responsibility of business communication and interaction with a spectrum of clients, suppliers and vendors. Oversee business administration to ensure smooth running of the company.
* Solve business difficulties and consult with department managers for the betterment of the company.
* Oversee the availability of all resources within the department to ensure smooth flow of operation.
* Maintain relationship with internal departments and other third parties dealing with the company.
* Develop strategies and implement policies & procedures in collaboration with senior management.
* Good knowledge in HR support including selection & recruitment of staff, and personnel coordination.
* Develop rapport with government authorities for renewal of licenses, and processing of visas.
* Skilled in scheduling appointments and organizing details of travel and events.
JOB ROLES
Sr. Administrator, Nico International
• Ensure upkeep & maintenance of all facilities including camps, office buildings, and guest houses.
• Provide support to Resources department.
• Coordinating with subcontractors for maintenance work in facilities.
• Prepare LPOs for all admin related work and maintain records of the same. Working knowledge of JD Edwards.
• Scrutinizing DEWA and Telephone bills and ensure payments are made on time. Maintain records of all facilities.
• Support in business/ tourist visa processing in the course of daily business activities.
• Renewals of contracts by negotiating with landlords and initiating in new contracts against requirements.
• Setting up of hotel contracts, hotel Bookings for guests and clients as and when required.
• Taking care of stationary requirements.
• Handling events like picnics, annual day celebrations, guests etc.
• Continuous monitoring of system policies in place and implement new system policies in liaison with Div. Admin/ HR Manager.
• Provides supplies by identifying needs for reception, switchboard, mailroom, and kitchen; establishing policies, procedures, and work schedules.
• Provides communication systems by identifying needs; evaluating options; maintaining equipment; approving invoices.
• Maintains administrative staff by maintaining a safe and secure work environment; developing personal growth opportunities.
• Accomplishes staff results by communicating job expectations; planning, monitoring, and appraising job results; coaching, counselling, and disciplining employees; initiating, coordinating, and enforcing systems, policies, and procedures.
• Purchases printed materials and forms by obtaining requirements; negotiating price, quality, and delivery; approving invoices.
• Provides historical reference by developing and utilizing filing and retrieval systems.
• Maintains continuity among corporate, division, and local work teams by documenting and communicating actions, irregularities, and continuing needs.
• Improves program and service quality by devising new applications; updating procedures; evaluating system results with users.
• Achieves financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; analysing variances.
• Liase with government and private agencies to handle issues on DEWA, DU, Etisalat, Embassies, Contractors etc.
Administrator, WS Atkins
* Managing administrative operations across 7 divisions of the organization with staff strength of 600+.
* Setting up and maintaining office policies-procedures in liaison with Divisional Managers & Coordinators.
* Providing project coordination to the ongoing projects and give guidance to the coordinators of different projects.
* Arranging security passes, travel cards for the staff works in onshore and offshore oil fields.
* Providing visa processing and other travel assistance for the staff on international travel.
* Keeping track on the expiry of tenancy contracts and processing its renewals accordingly.
* Monitoring availability of office supplies and placing orders with the suppliers.
* Arranging insurance policies for the office, staff and existing projects negotiating with insurance providers.
* Coordinating the events, staff gatherings and tours for staff and guests.
* Negotiating and finalizing contracts with hotels and travel agencies.
* Overseeing company fleet of cars and arranging transport for the guest and routine staff movements.
* Interfacing with the Finance department regarding payments, collections and settlements.
* Involved actively in HR coordination works such as recruitment, mobilization and repatriation of staff.
* Facilitating induction of new recruits and processing the required documentations.
* Monitoring leave, absences and coordinating staff accommodation. Served as custodian of staff passports.
* Participating actively in carrying out audit for the QSE department.
Administration Manager, House of Holidays
* Directed administrative activities of the office and acted as prime interface on administration issues.
* Cross-sell tour and holiday packages to corporate clients. Met with them and finalized business deals.
* Developed promotional programs and competitive pricing policy to increase business.
* Tact in dealing with various agencies and in negotiating contract terms with them.
* Reviewed existing administration procedures; identified drawbacks and implemented corrective actions.
Product Manager, Micro Computer Centre
* Engaged mainly in sales coordination and support related works.
* Aggressively promoted systems, software, networking solutions and annual maintenance deals.
* Collaborated with the product dealers to obtain competitive prices on product portfolio.
* Steered initiatives in increasing product profitability by launching new sales promotional schemes.
* Built and nurtured strong relationship with the customers and retail networks.
Certificate from LRQA & DNV in Internal IMS Auditor Training Course, UAE, 2004 & 2013
Post Graduate Diploma in Software Management (DISM), Aptech, Bangalore, India, 1997
Diploma in RDBMS, Software Solutions Integrated, Bangalore, India, 1997
Post Graduate Diploma in Marketing & Sales Management (PGDMSM), Bharathiya Vidya Bhavan, Bombay, India, 1989
Bachelor of Education (Bed), Peet Memorial College, University of Kerala, India, 1985
Master of Arts (MA), Union Christian Collage, University of Kerala, India, 1984
Bachelor Of Arts (BA), Bishop Moore College, University of Kerala, India, 1982