Regional Movements Manager
United Nations
Total years of experience :23 years, 9 Months
-Oversee all activities related to movement of cargo and personnel in the Regional/Field Movement Control Office (Sectors), in the mission by air/land /sea and provides inputs to the management for the efficient, effective and safe use of the UN air
assets; -Oversee Special Flight Requests for movement of passengers and cargo that cannot be accommodated on regular scheduled flights
-Provide guidance and technical advice in all aspects of transportation, including goods requiring special handling;-Participates in coordination of the provision of reliable, cost effective and efficient movement control services for the transportation of passengers and cargo within the area of responsibility;-Plan and coordinate the movement of Military/Police Contingent personnel and cargo, as well as UN cargo, using all practical means of transport;-Provides technical advice to the substantive and support elements of a field mission on all aspects of the transportation activities;-Ensure safe, efficient and economical movement support is provided to meet operational and administrative requirements of
the mission;-Develop SOPs and make recommendations for risk reductions and quality/cost improvements;-Establish performance standards & improve the overall service quality/operational standards;-Manage the allocation and rotation of appropriate work assignments;-Conduct reconnaissance and prepare reports on suitability of use of routes, staging areas, ports, airfields, road and rail transshipment points as and when required;
-Perform the role of inbound coordinator for updating of all goods receipt in Umoja SAP;-Manages all civilian, military and police in MovCon assigned to him/her throughout the mission area;-Develops cost-effective and efficient transport plans, assessing the modalities of different means of transport, examining the costs and benefits of outsourcing transport functions and their feasibility in operational terms;
-Determines technical specifications for movement control services and develops statements of work/requirements;Evaluates short-term aviation and surface transport contracts;-Monitors quality control procedures to ensure they are implemented for all work processes;-Monitors that statistical data on the movement of passengers and cargo (including dangerous goods requiring special handling) within and/or outside a field mission is recorded in accordance with the established procedures and deadlines;-Develop Movement Contingency Plans;
-identify and inform relevant customers about future events, associated planning activities and logistics operational intent for optimal management of these events; -Coordinate all support activities from receipt of request trough verification, analysis, approval, monitoring, planning, tracking, reporting, storing and issuance .-Participates in the development of technical specifications for goods and services, provides inputs to the responses to bids
and technical evaluations to ensure that vendor's proposals meet technical requirements. • Participates in the coordination of the requisition process with purchasing authorities. • Monitors contracts for the provision of ground handling support and
participates in the evaluation of vendor's performance in coordination with the Contracts Management Unit and/or the
Procurement Section;-Participates in the development of the standard operating procedures for the related logistics processes.
My arrival in Jowhar coincide with the restructuration of the Mission with emphasis on cost-efficiency and provision of an end-to-end customer service. There was therefore an immediate requirement to allocate and rotate appropriate work
assignments through reliable logistical support services . I was able to quickly put in place a structure enabling planning,
supporting and coordinating expanding operations while maintaining routine logistics support services .
-Administer and manage the Movement Control Unit in the Sector; Provide multi-modal movement control support to the
Sector.
-Plan, prioritize, coordinate and monitor movement tasks and responsibilities;Determines technical specifications for
movement control services and develops statements of work/requirements
-Allocate and delegate tasks as required to each Movement Control element in the Sector.
-Ensure safe, efficient and economical Movement support is provided to meet operational and administrative requirements of
the mission.
-Develop and maintain internal (sector specific) Standard Operating Procedures (SOPs) to be used in conjunction with Mission
Movement Control SOPs.
-Ensure UN contractors operate within the Terms of the Agreement and UN Regulations.
-Authorize Special Flight Requests for movement of passengers and cargo that cannot be accommodated on regular
scheduled flights.
-Plan and coordinate rotations of arms monitors within the MW & the FW Regions.
-Ensure dangerous goods are transported In Accordance With (IAW) International Air Transport Association (IATA) Dangerous
Goods Regulations (DGRs).
-Coordinate daily flight schedules with Air Operations in order to meet passenger and cargo requests.
-Provide passenger and cargo statistics to the Chief Movement Control Officer on a weekly basis.
-Perform management functions in relation to personnel administration, performance evaluations and recruitment of national
staff.
-Advise Sector Administrative Officer on Movement Control activities. -Perform other duties as required.
-Ensuring that sufficient resources are available and mobilize them as required
-Provide guidance and technical advice in all aspects of transportation, including goods requiring special handling,
-Ensure safe, efficient and economical movement support is provided to meet operational and administrative requirements of
the Mission.
- In consultation with Chief of Movement Control, initiating the procurement of commercial movement, transportation
resources and services.
-Prepare Scopes of Work for commercial transportation, customs clearance and freight forwarding services,
-Ensuring the quality control of all services contracted. -Disseminate all safety information, incident reports and lessons
learned to prevent the same incident for re-occurring.
-Representing the Section in matters relating to providing technical assistance to other UN Agencies and national authorities.Making a difference that is the main goal I have achieved by volunteering in UNMIM.During my time as a regional Movcon
Manager in UNMIN, I was able to work independently and many times forced to take decisions without the support of my
superior( Chief Movcon ) located at UNMIN HQ .As a strong and reliable Movcon Staff, I devoted a good deal of my spare time
ensuring trouble free air movements in the Midwestern and Far western regions of the sector. Volunteering in UNMIN gave me
a whole new perspective on life and to have had the opportunity to be part of this Mission was an honor and a privilege.
UNMIN was again an opportunity to put through the UN my knowledge, qualifications and experience to another country`s
service after doing the same in Congo and in my own country .
-Responsible for all incoming shipments of UNOE, COE and Personal Effects
-Establish direct contact with Procurement Section, SAU's ( Incoming UNOE ), respective Military/Civpol contingents (
Incoming COE ) and staff member entitled to unaccompanied shipments of Personal Effects
-Informing the Head of Traffic & Shipping Unit of any urgent shipments as and when they arise
-Establish a system to prioritize clearance of incoming shipments of UNOE as instructed by Procurement Section and the
SAU's
-Liaise with MINUSTAH designated Freight Forwarder/Clearing agent in relation to all incoming /outgoing shipments of
UNOE/COE
-Liaise with the local authorities when required
-Liaise with the Travel Unit to ensure that departing staff members are entitled to unaccompanied shipment of Personal
Effects ( Issuance of a PT8)
-Receive and forward requests for insurance of Personal Effects as per travel authorization to the Traffic Unit, UNHQ, NY
-Arrange storage for incoming personal effects shipments prior on-forwarding to final destination in the mission area when
required
-Collecting all relative information in regard to cargo being imported to the mission area
-Prepare Scopes of Work for commercial transportation, customs clearance and freight forwarding services,
-Receiving all original Shipping Documents -Issuing a Franchise accordingly -coordinating clearance and the delivery of
mission assets.
-Entering and monitoring all relevant information in registration pertaining to incoming/outgoing shipments of UNOE/COE and
Personal Effects.
-Briefing departing Staff members on exportation procedures in place.
-Reporting any irregularities, discrepancy pertaining to all incoming/outgoing official shipments
-Maintaining a tracking system to monitor status of all incoming/outgoing shipments of UNOE and personal Effects
- Processing invoices Through Mercury
-Electronic transfer of data for mission assets ( intermission transfers / Import / Export in Gallileo )
-Carry out any other ad-hoc Duties as and when required by the Head of Traffic & Shipping unit and Chief MOVCONRelations
between Haiti local authorities and the Mission improved considerably because of my constant and well thought and
welcomed interactions with Haiti Foreign Affairs Minister, Haiti Fiscal Director and Haiti General Director of Customs. My
liaising constantly with Procurement Section, MINUSTAH Freight forwarder, designated clearing agent, Staff Members,
Contingent, R & I, Travel Unit through E-mail, Telephone conversation decreases considerably the risks for
misunderstandings and mistakes when it comes to clearing and delivery of UNOE, COE, Personal Effects. By Exercising a
high degree of self motivation, solid and sound judgment, leadership and a great sense of Initiative, I am able to keep in many
occasions the section on the right path in the absence of the Head of Traffic & Shipping Unit.
-Monitoring the arrival and offloading of multiple cargo flights ( as much as 100 tons of palletized ballots ) -Submit to my
supervisor, as requested, justified and documented work plans taking into consideration all logistical and financial variables
involved -Receiving, verifying the packing lists, coordinating the movement of the cargo to MONUC warehouse - Planning
offloading of inbound flights - Maintaining of a safe, clean and secure storage and holding area for cargo -Maintaining a daily
inventory of the cargo, preparing and updating the cargo tracking spreadsheet. -Prepare, as required, summary reports for
review of My supervisor -Translating air cargo space into road cargo and vice versa - Liaising with Staff Members in various
sectors regarding the offloading/ receiving and loading/dispatching of the cargo - Preparing load list and monitoring/
coordinating loading of outbound flights - Ensuring that flight manifest is accurate and submitted to aircraft load master prior
to flight departure - Maintaining a cargo Log Book -Initiating search and recovery action of lost or damaged cargo -Ensure that
all deadlines are met -Conduct physical Inspection of the received materials and prepare related reports -Draft receiving and
inspection reports or discrepancy reports when/ if required and clarify discrepancies -Check accuracy of receiving and
inspection statistics on a daily basis -Supervise Rubhall Personnel - When required, supporting other MOVCON units as/when
required -Assisting all Passengers in clearing customs and Immigration. -Ensuring that the accompanied baggages are
weighted, measured and manifested in accordance with prevailing aviation safety standards. -Informing passengers of
International aviation safety requirements. -Liaising with the aircraft's crew to ensure proper loading of passengers and cargo
and handover of documents. -Providing information on flight schedules and travel booking as /when requiredDuring the above
mentioned period, I manage to perform my duty with efficiency and dedication. We were able to move using Antonov, IL-76, C-
130, MI-26, MI-8, Beachcraft, more than 3, 800, 000 kgs of cargo in relation to the DRC Elections . Maintaining a daily inventory of
cargo received and a daily log Book of the dispatched cargo facilitates greatly the tracking, searching and the locating of
missing ballots, voters list, electoral kits, and results slips. Also ensuring that the Electoral Materials are stored in a secure,
safe and clean area increases the transparency and the credibility of the Elections.My ability to work efficiently and without
supervision allow my supervisors confidently to send me to the loading origin in South Africa ( Johannesburg ) to make
contact with the shippers and monitor their loading of MONUC aircraft, thus providing the entire DRC elections team with vital
real-time cargo data.Although challenging, the opportunity to monitor Electoral Cargo From Johannesburg (RSA) for almost a
month gave me the utmost confidence in my various abilities and allowed me to gain more experience in logistics by handling
more responsibilities.
-Monitoring the movement of inbound and outbound Cargo via : Sea, Road
-Check Hazmat shipping papers against approved FIS booking info
-Print and provide DG lists to Terminal Operators, stevedores and authorities as requested via FIS report
-Monitor and Update FIS ( equipment system) -Completing Cargo Manifest and other Shipping documents such as : Bill of
Lading, packing list, Freight Certificate, Arrival Notice, Letter of Guarantee, Letter of Indemnity. -Arranging cargo clearanceby customs authorities
-Monitoring and ensuring delivery of Cargo
-Communicating Shipping Details to All concerned Parties
-Coordinate the reception and Ensuring the storage of Cargo and Containers to warehouse/ Terminal -Handling all transport
Details.
-Monitor vessel arrivals and departures -Liaise with ZIM/ HL Agents, local and abroad customer through E-mail/Fax/ phone
-Liaise with customs and stay in touch with its new regulations through meeting with various customs officers and customs
authorities
-Keep updated records on a daily basis of inbound, outbound vessels and Trucks, inbound, outbound shipments, of Full and
Empty Container
-Book hazardous materials in FIS for empty tank deadheadings and ensure Hazmat department approval.
-Prepare DG docs based on approved Hazmat data in FIS -Schedule information for all services
-Maintain current data in HLA EDP systems applications for all intermodal shipments
-Update and Maintain records on UNIX Data Base(ZIM).
-Conduct periodic physical inventories of Full and Empty Container and Update accordingly
-Produce weekly forecast -Assist in developing equipment budbget
-Apply for container sales and monitor performance against equipment budget
-Review daily truck processing report to monitor truck turn times on terminal
-Process Invoices in compliance with HLA Finance procedures
-Research and provide documentation for all matters relating to cargo claims
-Prepare and clarify discrepancy reportDuring the above mentioned period, I assumed outstandingly all duties listed above
and even more when requested.I was able to perform efficiently under extreme pressure and often to meet tight deadlines.It
was also the opportunity for me to manage a small team with success.Dealing constantly with Shippers, receivers, various
carriers allowed me to get more acquainted with Transport ( by Sea, by Road )related issues and how to solve them . I also did
an outstanding job improving relations between ZIM LINE and Local customs .
Was my Promotion Laureate
