Document Controller
Reem Investments
Total des années d'expérience :18 years, 1 Mois
• Processing incoming letters (either by fax or email or hard copies) stamping, logging on the schedule, scanning and saving to the shared drive.
• Sending correspondence by email to the concerned person.
• Assist in processing Site Instructions, Variation Orders, and Work Service Orders.
• Uploading and circulating incoming and outgoing to the EDMS.
• Assist on preparing Tender Documents.
• Drafting outgoing letters.
• Sending outgoing letters by fax, courier or by hand making sure of the complete attachments.
• Burning attachments to the CD.
• Filing correspondences both soft and hardcopies including Agreements and Contracts.
Development Department:
-Coordinate all activities related to the Document Control procedure, including filing and sorting of technical documents, drawings, and commercial correspondence.
-Input document data into the standard registers ensuring that the information is accurate and up to date.
-Preparing, typing various correspondence as required.
-Drafting outgoing letters, Payment Approvals, Transmittals and Inter-office Correspondence.
-Scanning all outgoing and incoming correspondence and saving it to the shared drive.
-Providing soft and hard copies of documents as requested.
-Filing of correspondence.
-Preparing monthly reports.
-Coordinating meeting schedules.
-Taking, preparing and sending out minutes of the meeting.
Owner’s Association:
-Taking minutes on Weekly Minutes of Meeting with Facilities Management.
-Preparing the Minutes of Meeting and circulating to concerned staff.
-Monitoring Confirmation of Quotation (COQ) from FM including log sheets, status and preparing Payment Approval.
-Circulating COQs and Inspection Reports to the concerned personnel.
-Monitoring OA budget and providing updated register as requested by OA manager.
-Providing soft and hard copies of documents as requested.
-Filing of correspondence.
Customer Service:
-Preparing of NOC and Payment Approvals.
-Filing of correspondence.
• Drafting letters to be sent to the client and contractor.
• Taking charge of incoming and outgoing correspondences.
• Updating spreadsheets of drawings.
• Taking care of soft copies (pdf and word files) and hard copies of all correspondences.
• Submitting Drawings to client and communicate with the Engineers for issues.
• Scanning hard copies of DTS and put in the server.
• Creating Minutes of Meeting.
• Uploading documents to the system (Aconex).
• Checking emails and forwarding scanned copies of all documents to my superior.
• Updating Factory Acceptance Test logbooks.
• Filing relevant incoming and outgoing correspondences.
• Drafting outgoing letters to the Engineer and Subcontractors
• Drafting Supplier Approvals and Material Approvals
• Register Issues, Changes, Subcontractor Review, Vendor Approvals.
• Scanning Documents in adobe acrobat
• Maintaining the process of receiving and issuing drawings, documents and other information in data, paper and electronic format using ACONEX.
• Uploading / downloading, copying and printing of incoming and outgoing project documents and drawings.
• Logging daily incoming correspondences from the ACONEX.