Technical Secretary in Quality Control Department
Pharmaceutical Solutions Industry
Total des années d'expérience :15 years, 8 Mois
Handling of batch manufacturing records, prepare Certificate of Analysis (COA) through SAP system, prepare Purchase Requisitions (Stationary Items, Cleaning Materials, IT requisitions, Calibration Services, Machine Maintenance Services and Other General Consumables) and GR (Goods Receipt) through SAP. Preparing /Receiving /Submitting SOP, NCR, CCP, Planned Deviation etc. Uploading approved weekly working schedules in Time & Space Application. Prepare monthly overtime statement.
General office administration, data entry, manage office files and documents in good organization, receiving incoming calls and processing service orders, dealing with orders over the telephone, updating customers on order progression and dealing with any queries. Letter writing, email, coordinate and schedule meetings of Manager with supplier and training seminars for sale staffs with supplier, general secretarial support, and administrative tasks.
Prepare buyer and seller contracts, design new packing styles as per buyer’s requirements. Prepare letter of credit and TT applications for customers. Make applications for L/C amendments such as changes in shipment date, quantity, amount, deletion and addition of clauses etc. Verify shipping documents (Invoice, Certificate of Origin, Packing List, Bill Of Lading, Phytosanitary Certificate, Fumigation Certificate, Health Certificate Etc) and make sure that all details are in order as per contract. Tracking shipments and inform buyers accordingly.
Provide the chief auditor with the required support for conducting the financial audit. Inspect the financial statements for accuracy and correct the detected anomalies. Verify the supporting documents of bills, receipts and reconciliation statements. Make certain the balance sheets, assets & liabilities, and profit and loss accounts display the true financial position of the organization.
Deal with daily transactions for the petty cash and ensure that reconciliations are completed on a weekly basis. Prepare cheque for payments. Verify journal and ledger entries of cash and check payments, purchases, expenses, and trial balances. Prepare salary statements.