Snr. Admin Coordinator
Kuwait Finance House
مجموع سنوات الخبرة :20 years, 4 أشهر
A brief of duties includes :
- Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
- Prepares reports by collecting and analyzing information.
- Organizing and maintaining files and records
- Planning and scheduling meetings and appointments.
- Making travel and guest arrangements
- Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
Supplied to Kuwait oil company as office manager for team leader planning at exploration group.
A brief of duties include:
- Balancing office budgets
- Arranging travel, meetings and appointments
- Ordering stationery and equipment
- Supervising and monitoring the work staff
- Discussing problems with staff
- Reporting to management
- Reviewing and implementing the company's health and safety policy
- Arranging training for staff
Current Job: Working as an Office Manager for the Chairman at Arabi Ener-Tech. Ahmadi, Kuwait state. Job duties Included:
Composes correspondence from general instructions or independently in accordance with policies.
Assists in the development and coordination of the company budget, purchase orders, personal transaction forms, or other administrative details.
Prepare agendas and make arrangements for committee, board and other meetings.
Open, sort, and distribute incoming correspondence, including faxes and E-mail.
File & retrieve corporate documents, records and reports.
Perform General office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
Greet visitors and determine whether they should be given access to specific individuals.
Evaluates the problems and attempts to resolve them or to direct the people to appropriate offices.
Tracking and maintaining the Progress of all Corrective Maintenance & Preventive Maintenance Work Orders of Instrument Section.
Processing & Cost allocation of Contractor Invoices.
Preparing Monthly Maintenance Activity Reports of the Instrument Section.
Handling & processing all the Service Request Forms of Instrument Maintenance Section.
Handling the Division Superintendent & General Supervisor’s incoming & outgoing correspondence, Faxes and Mails.
Handling & tracking all the contract invoices submitted to the Division and preparing the accounting coding sheets for them.
Preparing Time Sheet for Employees.
Maintaining the Division Filing System.
Typing all Superintendent & General Supervisors’ correspondence in both Arabic & English.