Jamal Nasser

Position Responsibilities (Essential Functions):

•Advising management and staff on a wide range of HR related matters.
•Management of recruitment and selection activities for technical, professional and managerial level positions to include formulation of job descriptions, and person specifications, preparing job adverts, checking application forms, shortlisting, interviewing and selecting candidates.
•Lead and manage various HR projects as directed by the Human Resources Manager and in line with HR objectives.
•Manage and coordinate manpower planning in line with company expansion.
•Managing absenteeism through absence management policy for both short and long term absence.
•Ongoing review and enhancement of Company and HR Policies and Procedures in line with legislative developments.
•Developing and implementing policies on issues like working conditions, performance management, equal opportunities, disciplinary procedures and absence management;
•Manage and prepare monthly the payroll and submit all the reports for concerning department.

Payroll Operations:

• Ensures compliance with company’s Personnel Policy Manual
• Manage, update and enter the data on the payroll system of day-to-day activities and transactions including:
1. Vacation/Ticket (Annual): Encashment, Annual leave balance and Advance Salary
2. Business Trips: Per Diem calculation & Approval, Copy of Travel request to be forwarded to GR.
3. Overtime: Check actual hours, get approval from line Manager, Verify & enter into HRMS.
4. On call Monthly allowance: Receive from Department heads list of employees on call for the month and verify and enter to HRMS.
5. HRMS: data entry
• Overtime
• Verify entries of new employees (Salary details, assignment, etc)
• On Call allowance
• Cash in Lieu (Tickets)
• Commissions
• Deductions
• Employee personal Data
• Leaves (Annual, sick, Unpaid, Emergency etc.)
• Car allowance
• Shift allowance
• Housing and advance housing
• Upload employee information (contacts, contract, previous experience, qualifications, phone details
• Manage HRMS (change position, department, organization structure, et)
6- Prepare Quarter Newsletter( Working with In Design, Illustrator, Microsoft Publisher, mail chimp and on professional Marketing automation platform, Edm designer, Infographics, Piktochart.....

Administrative Activities:

• Assist in standardizing letters: salary increment, promotion and bonus salary adjustments, special payments, employee deductions and warning letters.
• Prepare final settlement for resigned/terminated employees.
• May participate in conducting exit interview with resigned employees.
• Facilitate management and employee understanding of payroll procedures.
• Answers employees’ day-to-day inquiries related to payroll, solve problems concerning payroll, and enforce payroll policies.
• May participate in conducting training sessions for new and current employees in the sector on the usage of payroll system and HRMS.
• Update the payroll system when changes occur in employee’s packages and benefits
• Prepare monthly, quarterly and year-end reports on turnover statistics, reason of leaving the company, addition, for management.
• Performs other duties related to administrative responsibilities as assigned by the immediate manager and management.
• Assists in the development of overall payroll procedures by recommending improvements or changes when deemed necessary for greater efficiency.
• Enroll new employees and dependents under medical insurance coverage, dispatched medical claims and follow up on reimbursement.
• Maintain company’s personnel policy manual and answer employees’ questions on policy and procedures.
• Prepare time attendance report when required.
• Receive training requests, check with company’s training plan and verify if the employee is entitled for requested training.

Manage relationships with investors, shareholders, and financial analysts.
Prepare investor presentations, earnings reports, and annual reports.
Coordinate investor meetings, conferences, and earnings calls.
Support the CEO, CFO, and senior management in investor communications.
Respond to investor inquiries and provide accurate company information.
Monitor market trends, analyst reports, and shareholder feedback.
Ensure compliance with regulatory disclosure requirements.
Collaborate with finance, legal, corporate governance, and communications teams.

• Utilize, review and update the client database
• Provide support and reassurance to customers, analyze sales data.
• Increase the company’s sales profits
• Provide strategies and estimates for the company
• Prepare and distribute information from the company to clients
• Respond to client communications or queries and resolve any client issues
• Network with business partners and or distributors
• Provide good quality control.
• Manage inventory working with spreadsheets, sales and purchase ledgers and journals.
• Preparing statutory account, Financial Reports, delivery Notes and PO and follow up quotation and inquiries.
• Calculating and checking to make sure payments, amounts and records are correct.
• Sorting out incoming and outgoing daily post and answering any queries.
• Managing petty cash transactions.
• Controlling credit and chasing debt.
• Reconciling finance accounts and direct debits.
• Administer proper coding and manage invoices and document all processes and systems for the products and marketing and negotiate with customers.
• Monitor all account payable checks prepare invoices for all and prepare updates on all accounts, data entry for all new old updating, editing the customer accounts on the System.
• Maintain files on all account receivables and update records as required.
• Manage monthly journals, update entries and maintain sub ledger for fixed assets.
• Perform research, reconcile all bank accounts and resolves all issues in processes.
• Prepare reports of payrolls on monthly and fortnightly basis.
• Follow up with customers and ensure the collection process, tracking all the coming POs and tracking all the International Shipment via DHL.

Office Manager at Tamkean for Investment and Real Estate Development

Design and Implement Office Policies

Major Responsibilities:
• Provided continuous, high quality support to President/CEO. Coordinated schedule, appointments and travel arrangements; managed expense account and recovery.
• Proofed and edited speeches, reports and press releases; screened calls and communicated directives to Board members and company shareholders.
• Managed Presidents securities portfolio and prepared regulatory filings as needed. Acted as liaison to stockbrokers, Shareholders, board of directors, accountants and legal counsel.
• Organize office operations and procedures for the CEO office:
(Organize meetings, writing Agendas &taking all minutes of meetings, booking, travel arrangement, schedules Appointments).
• Supervise office staff, monitor and record long distance phone calls.
• Prepare time sheets.
• Control correspondences.
• Review and approve supply requisitions.
• Liaise and follow up with other organizations, companies, and group of contractors.
• Maintain office equipment.


Supervise Office Staff

Main Duties:
• Assign and monitor clerical and secretarial functions
• Orient and train employees
• Provide on the job and other training opportunities
• Supervise staff
• Evaluate staff performance


Maintain office records

Main Duties:
• Design filing systems.
• Ensure filing systems are maintained and up to date.
• Define procedures for record retention.
• Ensure protection and security of files and records.
• Ensure effective transfer of files and records.
• Transfer and dispose records according to retention schedules and policies
• Ensure personnel files are up to date and secure

Maintain office efficiency

Main Duties
• Plan and implement office systems, layout and equipment procurement
• Anticipate needed supplies, verify receipt of supply
• Perform other related duties as required from Heads of Departments.

• Co-ordinate the GM schedule, appointments
• Organize meetings involving multiple senior executives, ensure that day-today business in the GM office is running smoothly.
• Greet clients and visitors to the executive office.
• Tracking projects through from start to finish managing time, tasks, and bidding
• Interact with senior executives, customers and vendors.
• Arrange meetings, handle and records minutes of meeting plus business correspondence including emails and memos
• Prepare cover/introductory letters, contracts, agreements and other business documents
• Routinely handle internal and external inquiries by screening calls, answering questions, and redirecting to appropriate personnel
• Coordinate domestic and international travel arrangements
• Maintain a cooperative and efficient relationship with all departments.
• Ensure that all enquiries and communications by phone or in writing are documented
• Follow up for response to emails, faxes and letter sent out both to internal and external parties on a timely manner
• Review the projects with the GM and to highlight the expectation and informed concerned managers of the developments
• Filing and archiving
• Prepare PowerPoint presentations drawing
• Management Representative by applying ISO rules and standards

• Responsible for preparing and ongoing of all policies and procedures.
• Monitor daily attendance and monthly time sheet.
• Booking, preparing agendas, arrange meetings, scheduling.
• Provide advice and recommendations on disciplinary actions.
• Participate in applicant interviews.
• Prepare and participate in payroll system.

• Provides office services by implementing administrative procedures and policies.
Coordinate work flow.
• Research draft, reporting arranging meetings, maintain calendar.
• Booking, arrange callbacks.
• Help prepare and implement the organization budget.
• Acting as liaison between all departments
• Writing memos, letters and monthly reports